TS4F01 Financial Accounting in SAP S 4HA ejercicio

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TS4F01
Financial Accounting in SAP
S/4HANA – Academy Part I - part I
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EXERCISES AND SOLUTIONS
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Course Version: 08
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Procedure
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Hint
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Related or Additional Information
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Facilitated Discussion
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Contents
Unit 1:
SAP S/4HANA Overview
1
Exercise 1: Navigate in the SAP Fiori Launchpad
Unit 2:
Core Financial Accounting (FI) Configuration
5
9
14
17
Exercise 2: Create a Company Code
Exercise 3: Create a Company ID for Your Company Code and
Assign it to Your Company Code
Exercise 4: Check the Assignment of a Company Code to a
Controlling Area
Exercise 5: Check the Basic Settings in G/L Accounting
Exercise 6: Create and Maintain Fiscal Year Variants
Unit 3:
Master Data
21
31
38
Exercise 7: Create Account Groups for G/L Accounts
Exercise 8: Create Profit Centers, Cost Centers, and Segments
Exercise 9: Maintain Business Partner (Customer Accounts/Vendor
om
Accounts) and Check Customizing cSettings
l.Configuration
Exercise 10: Maintain Field-Status
i
maGroup (Customer) and Assign a
Exercise 11: Create an Account
g
Number Range
s@
e
Exercise 12: Define Sensitive
ey Fields
12
48
51
53
o
l
ar
Unit 4:
c
Document Control
56
59
61
65
69
74
Exercise 13: Create a Number Range and Document Type
Exercise 14: Classify the Document Type for Document Splitting
Exercise 15: Create a Field Status Group and Assign it to a G/L
Account
Exercise 16: Create and Maintain Posting Period Variants
Exercise 17: Create a Tolerance Group and Assign It to a User
Exercise 18: Post FI Documents
Unit 5:
Posting Control
84
90
93
99
103
110
115
118
Exercise 19: Post a Document with Document Splitting
Exercise 20: Maintain Default Values
Exercise 21: Maintain the Change Control for a Field
Exercise 22: Post a Document Reversal
Exercise 23: Maintain Terms of Payment
Exercise 24: Create a Tax Code and Post a Customer Invoice
Exercise 25: Configure Cross-Company Code Transactions
Exercise 26: Post and Display Cross-Company Code Transactions
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Unit 6:
Financial Document Clearing
123
129
132
Exercise 27: Clear an Account
Exercise 28: Post with Clearing
Exercise 29: Manage Payment Differences
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Unit 1
Exercise 1
Navigate in the SAP Fiori Launchpad
Business Example
The starting point for SAP S/4HANA users is the SAP Fiori Launchpad with transactional and
analytical apps, as well as a generic SAP HANA search. The tiles are logically grouped and
predelivered in areas such as Master Data, General Reporting, and Operational Processing.
The S4F10 training uses personalized tile groups according to the course content such as
General Ledger, Accounts Payable, and Accounts Receivable. Depending on the authorization
and roles, the user can personalize the Launchpad flexibly.
Note:
In this exercise, when a value includes ##, replace the ## characters with the
number that your instructor assigned you.
1. Log on to the SAP Fiori Launchpad. Locate the link to the Fiori Launchpad by using the
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desktop search. Enter the logon credentials given
co by your instructor.
l.
2. Locate and start the Manage Cost CentersaiFiori app using the Controlling tile group for
navigation.
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3. Locate and start the Display Financial
ey Statement Fiori app using Search.
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rl Statement app. This tile should display a financial
4. Create your own Display Financial
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statement with the values given in the following table. The Fiori app should be available in
the My Home tile group.
Field Name
Value
Company Code
1010
Ledger
0L (Leading Ledger)
Statement Version
1010
Statement Type
Normal (Actual / Actual)
End Period
Current Month — Current Year
Comparison End Period
Current Month — Previous Year
Currency
EUR
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Unit 1
Solution 1
Navigate in the SAP Fiori Launchpad
Business Example
The starting point for SAP S/4HANA users is the SAP Fiori Launchpad with transactional and
analytical apps, as well as a generic SAP HANA search. The tiles are logically grouped and
predelivered in areas such as Master Data, General Reporting, and Operational Processing.
The S4F10 training uses personalized tile groups according to the course content such as
General Ledger, Accounts Payable, and Accounts Receivable. Depending on the authorization
and roles, the user can personalize the Launchpad flexibly.
Note:
In this exercise, when a value includes ##, replace the ## characters with the
number that your instructor assigned you.
1. Log on to the SAP Fiori Launchpad. Locate the link to the Fiori Launchpad by using the
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desktop search. Enter the logon credentials given
co by your instructor.
.
a) On the desktop Start page, choose Search
il (magnifying glass) on the upper right of the
screen.
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b) Enter Fiori Launchpad into the
Search field.
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c) To start the SAP Fiori Launchpad
Logon, click on the displayed search result Fiori
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Launchpad.
d) Enter the following data:
Field Name
Value
User
S4F12–##
Password
Provided by your instructor
Language
Provided by your instructor
e) Choose Log On.
2. Locate and start the Manage Cost Centers Fiori app using the Controlling tile group for
navigation.
a) Click on the Controlling tile group in the upper part of the screen.
b) To start the app, click on the Manage Cost Centers tile.
c) Choose the Home button to go back to the Fiori Launchpad.
3. Locate and start the Display Financial Statement Fiori app using Search.
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Solution 1: Navigate in the SAP Fiori Launchpad
a) To open the search entry field, click on the magnifying glass on the upper right of the
screen.
b) Choose Apps from the drop-down list on the left hand side of the search entry field.
c) Enter Display Financial Statement in the search entry field.
d) Select App Display Financial Statement from the result list.
The Display Financial Statement Fiori app automatically starts. Remain on theDisplay
Financial Statement screen.
4. Create your own Display Financial Statement app. This tile should display a financial
statement with the values given in the following table. The Fiori app should be available in
the My Home tile group.
Field Name
Value
Company Code
1010
Ledger
0L (Leading Ledger)
Statement Version
1010
Statement Type
Normal (Actual / Actual)
End Period
Current Month — Current Year
Comparison End Period
Current Month
— Previous Year
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Currency
EUR
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a) Enter the data given in the table
oe on the Display Financial Statement screen.
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b) Choose Go.
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c) Choose the Share button on the upper right of the screen.
d) Choose Save as Tile.
e) Enter the following data:
Field Name
Value
Title
Financial Statement ##
Subtitle
Company Code 1010
Group
My Home
f) Choose OK.
g) Choose Home.
Result: Your new tile is displayed in the My Home tile group. This is the first tile group in
the Fiori Launchpad.
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Unit 1: SAP S/4HANA Overview
h) Start your new tile, Financial Statement ##, to check whether the fields are initialized
with the default values.
i) Choose Home.
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Unit 2
Exercise 2
Create a Company Code
Business Example
Your client works for a company that is part of a group.
Create company code GR## that reflects the company that your client works for. You require
this company code for other exercises in the course. Retain the company code currency as
EUR, unless you receive instructions to the contrary from your instructor.
Note:
In this exercise, you create the Company Code, GR##, that is required for one or
more subsequent exercises in this course.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
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Copy an Existing Code and Edit the Copied Company
Code
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i necessary settings and data. Copy company
1. Company code TA00 already contains all athe
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code TA00 to your new company code@GR##.
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Note:
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In addition, copy the
ca general ledger accounts at this point.
2. Change the definition of your company code GR## using the following data:
Field Name
Value
Company Name
Group ##
City
Any city
Country
DE
Currency
EUR
Language
EN
You can fill the other fields to meet your requirements.
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Unit 2
Solution 2
Create a Company Code
Business Example
Your client works for a company that is part of a group.
Create company code GR## that reflects the company that your client works for. You require
this company code for other exercises in the course. Retain the company code currency as
EUR, unless you receive instructions to the contrary from your instructor.
Note:
In this exercise, you create the Company Code, GR##, that is required for one or
more subsequent exercises in this course.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
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Copy an Existing Code and Edit the Copied Company
Code
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i necessary settings and data. Copy company
1. Company code TA00 already contains all athe
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code TA00 to your new company code@GR##.
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Note:
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In addition, copy the
ca general ledger accounts at this point.
a) On the SAP Easy Access screen, choose SAP Menu → Tools → Customizing →
IMG → Execute Project. Alternatively, enter the transaction code SPRO.
b) In the application toolbar, choose SAP Reference IMG.
c) On the Display IMG screen, choose Enterprise Structure → Definition → Financial
Accounting → Edit, Copy, Delete, Check Company Code.
d) Double-click Copy, delete, check company code.
e) On the Organizational object Company code screen, choose Organizational object →
Copy org. object.
Note:
You can also choose the Copy org. object button from the application menu
(Organizational object → Copy org. object).
f) In the Copy dialog box, enter the following information:
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Solution 2: Create a Company Code
Field Name
Value
From Company Code
TA00
To Company Code
GR##
g) Choose Enter/Continue.
The following dialog boxes appear:
Dialog Box
Message
Action
G/L accounts in company
code GR##
Only copy the G/L
accounts if you want
to allocate the same
ch/accts to the tar­
get company code as
to the source compa­
ny code. Do you want
to copy the G/L ac­
count company code
data?
Yes
Controlling Area Assignment
Controlling Area
A000 is assigned to
company code TA00.
Do you wantomto copy
.c
the assignment
to
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the controlling
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area?
@g
Yes
Change local currency
es
The
ey reference compa­
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ca currency EUR. If you
allocate a different
local currency to
the target company
code, G/L accounts
with currency EUR
are also changed. Do
you want to allocate
a different local
curr. to target com­
pany code?
No
h) Confirm the other warning messages that appear on the screen and continue with
copying, choose Enter twice.
2. Change the definition of your company code GR## using the following data:
Field Name
Value
Company Name
Group ##
City
Any city
Country
DE
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Unit 2: Core Financial Accounting (FI) Configuration
Field Name
Value
Currency
EUR
Language
EN
You can fill the other fields to meet your requirements.
a) To return to the Choose Activity screen, choose Back.
b) Double-click Edit Company Code Data.
c) Select GR## and double-click to open.
d) On the Change View "Company Code”: Details screen, enter the following values:
Field Name
Value
Company Name
Group ##
City
Any city
Country
DE
Currency
EUR
Language
EN
om
e) Choose Table View → Save or directly choose
.c the Save button.
il
f) Choose Back twice.
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g) On the Choose Activity screen, choose
Cancel.
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You are back on the Display IMG
oe Screen.
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h) Stay here for the next exercise.
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Unit 2
Exercise 3
Create a Company ID for Your Company Code
and Assign it to Your Company Code
Business Example
You have to create a company ID GE## and assign it to your company code GR##.
Check the global settings of your company code GR##, in particular the settings for the
business area financial statements. Assign the new company ID (GE##) to your company
code (GR##).
Note:
This exercise requires you to use the company code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
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1. Create a company ID GE## for your company
ai code/company.
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Note:
oea group and is identified with a company ID allocated
Your company is partlof
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by the group. GE##
ca is the company ID of your company code in the group.
2. Display the global parameters for your company code. Assign the company ID GE## to
your company code GR##.
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Unit 2
Solution 3
Create a Company ID for Your Company Code
and Assign it to Your Company Code
Business Example
You have to create a company ID GE## and assign it to your company code GR##.
Check the global settings of your company code GR##, in particular the settings for the
business area financial statements. Assign the new company ID (GE##) to your company
code (GR##).
Note:
This exercise requires you to use the company code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
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1. Create a company ID GE## for your company
ai code/company.
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Note:
oea group and is identified with a company ID allocated
Your company is partlof
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by the group. GE##
ca is the company ID of your company code in the group.
a) On the Display IMG screen, choose Enterprise Structure → Definition → Financial
Accounting → Define company.
b) Choose Edit → New Entries (or directly choose the New Entries button) and enter the
following values:
Field Name
Value
Company
GE##
Company name
Company group ##
Street
Your choice
Postal code
Your choice (numeric; length
‘(5))
City
Your choice
Country
DE
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Solution 3: Create a Company ID for Your Company Code and Assign it to Your Company Code
Field Name
Value
Currency
EUR
c) Choose Save.
d) Choose Back twice.
e) Close Enterprise Structure by clicking the triangle in front.
2. Display the global parameters for your company code. Assign the company ID GE## to
your company code GR##.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Global Parameters for Company Code → Enter Global Parameters.
b) Double-click your company code GR##.
c) In the Accounting organization screen area, enter your Company ID GE## in the
Company field.
d) Choose Save.
e) To return to the Display IMG screen, choose Back twice.
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Unit 2
Exercise 4
Check the Assignment of a Company Code to a
Controlling Area
Business Example
You have created company code GR##. You want to check the assignment to a controlling
area so that you can perform Management Accounting functions. To perform cross-company
code controlling with other company codes, company code GR## has to belong to controlling
area A000.
Note:
This exercise requires you to use the company code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
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1. Check the assignment of company code GR##
il to controlling area A000.
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Unit 2
Solution 4
Check the Assignment of a Company Code to a
Controlling Area
Business Example
You have created company code GR##. You want to check the assignment to a controlling
area so that you can perform Management Accounting functions. To perform cross-company
code controlling with other company codes, company code GR## has to belong to controlling
area A000.
Note:
This exercise requires you to use the company code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
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1. Check the assignment of company code GR##
il to controlling area A000.
a
a) In Customizing, choose Enterprise Structure
→ Assignment → Controlling → Assign
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company code to controlling area.s
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b) On the right side of your screen,
lo select/mark controlling area A000 (COAr A000).
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ca double-click Assignment of company code(s).
c) On the left side of the screen,
The assigned company codes appear on the right pane of the screen.
d) If you cannot see your company code directly in this list, choose Position....
e) Enter your company code GR## manually.
f) On your keyboard, press Enter.
You can see your company code in the first position of the list. Now you are sure that
your Company Code GR## is assigned to the Controlling Area A000.
g) Choose Exit to get back to the IMG.
h) If an Exit maintenance: Data was changed. Save changes? dialog box appears, choose
No.
i) Close the Enterprise Structure by clicking the triangle in front.
j) Stay on this screen for the next exercise.
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Unit 2
Exercise 5
Check the Basic Settings in G/L Accounting
Business Example
You want to verify the ledgers of G/L Accounting. You also want to check whether ledger 2L is
allowed for the company code GR##.
Note:
This exercise requires you to use the company code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. Check the Customizing settings to find out the ID of the leading ledger.
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Caution:
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Control exercise – Do not change
the
system configuration.
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2. Check the company code settings for
ey ledger 2L and company code GR##.
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3. Check whether ledger 2L is generally
allowed for postings in company code GR##.
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Unit 2
Solution 5
Check the Basic Settings in G/L Accounting
Business Example
You want to verify the ledgers of G/L Accounting. You also want to check whether ledger 2L is
allowed for the company code GR##.
Note:
This exercise requires you to use the company code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. Check the Customizing settings to find out the ID of the leading ledger.
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Caution:
co
.
Control exercise – Do not change
the
system configuration.
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a) In Customizing, choose FinancialeAccounting
→ Financial Accounting Global Settings
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→ Ledgers → Ledger → Define
Settings for Ledgers and Currency Types.
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b) The ID of the leading ledger
ca is 0L. Verify the following data:
Field Name
Values
Ledger
0L
Leading
Yes
Ledger Type
Standard Ledger
Ledger Name
Leading Ledger
Remain on this screen for the next task.
2. Check the company code settings for ledger 2L and company code GR##.
a) Select/Mark Ledger 2L on the right side of your screen.
b) Double-click Company Code Settings for the Ledger on the left of your screen.
For company code GR## the Fiscal Year Variant, K4 and the Posting Variant, 1010 are
assigned.
c) Choose Back twice.
3. Check whether ledger 2L is generally allowed for postings in company code GR##.
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Unit 2: Core Financial Accounting (FI) Configuration
a) Choose Ledgers → Ledger → Deactivate a Ledger for a Company Code.
b) On the following screen, enter 2L.
c) Choose Continue/Enter.
Company code GR## is part of the list and there are no entries in the From Fiscal Year
and To Fiscal Year fields. The company code GR## can be posted in this ledger for all
the fiscal years.
d) Choose Exit.
Now, you are back on the Display IMG screen. Stay there for the next exercise.
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Unit 2
Exercise 6
Create and Maintain Fiscal Year Variants
Business Example
The fiscal year of the company corresponds to the calendar year. The Accounting Manager
wants four special periods for postings for the year-end closing.
Create a calendar year and a fiscal year variant. Try to assign the fiscal year variant to the
company code.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. Create a calendar year variant ## for your company
om with twelve posting periods and four
c
special periods.
l.
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Hint:
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Add 30 to your group number
because some of the existing data begins with
oe
l
01, 02, and so on. For
example,
if your group number is 02, add 02 + 30, and
ar year variant.
enter 32 for yourcfiscal
2. Try to assign your new fiscal year variant to your company code GR## (but don’t do it at
the end! Give attention to the System Message).
3. Create a fiscal year variant ## + 60 for a fiscal year with just four posting periods and one
special period. The duration of one posting period is 3 months. The fiscal year runs from
April to March.
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Unit 2
Solution 6
Create and Maintain Fiscal Year Variants
Business Example
The fiscal year of the company corresponds to the calendar year. The Accounting Manager
wants four special periods for postings for the year-end closing.
Create a calendar year and a fiscal year variant. Try to assign the fiscal year variant to the
company code.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. Create a calendar year variant ## for your company
om with twelve posting periods and four
c
special periods.
l.
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@
Hint:
es
y
Add 30 to your group number
because some of the existing data begins with
oe
l
01, 02, and so on. For
example,
if your group number is 02, add 02 + 30, and
ar year variant.
enter 32 for yourcfiscal
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Ledgers → Fiscal Year and Posting Periods → Maintain Fiscal Year Variant.
b) Choose Edit → New Entries.
c) Enter the following data:
Field Name
Values
FV (Fiscal Year Variant)
## +30
Description
12 periods calendar year ##
Calendar yr
Select
Number of posting periods
12
No. of special periods
4
d) Choose Save.
e) Choose Back twice.
f) Stay on this screen for the next step.
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Solution 6: Create and Maintain Fiscal Year Variants
2. Try to assign your new fiscal year variant to your company code GR## (but don’t do it at
the end! Give attention to the System Message).
a) Choose the customizing activity Assign Company Code to a Fiscal Year Variant.
b) On the screen accessible by choosing Change View "Assign Comp. Code → Fiscal Year
Variant": Overview , choose Position.
c) Enter company code GR## and choose Enter.
d) Enter the following data (overwrite the Variant KW):
Field Name
Values
FV (Fiscal Year Variant)
##+30 (for example: you are
group 02, then you take 32)
e) Choose Save.
f) The following dialog box appears:
Dialog Box
Message
Action
Change View “Assign
Comp.Code –> Fiscal Year
Variant”: Overview
Do you want to
change the fiscal
year variant in con­
trolling area A000
m
and in allcoassigned
.
company lcodes?
No
i
a
gm
@
You see an error message: Fiscal
es year variant ## + 30 of company code
y
GR## differs from K4 of
oe CO area A000.
rl
g) Cancel the operation by clicking
Cancel (F12).
ca
h) Confirm the Message Your Changes will be lost. Cancel? by pressing Yes.
Attention! We learned: It is not possible to change the Fiscal Year Variant for one
separate Company Code if it is grouped with others to a Controlling Area.
i) Choose Back.
Now you are back on the Display IMG screen.
j) Stay on this screen for the next step.
3. Create a fiscal year variant ## + 60 for a fiscal year with just four posting periods and one
special period. The duration of one posting period is 3 months. The fiscal year runs from
April to March.
a) Go to the Customizing activity Maintain Fiscal Year Variant.
b) Choose Edit → New Entries.
c) Enter the following values:
Field Name
Values
FV (Fiscal Year Variant)
## +60
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Unit 2: Core Financial Accounting (FI) Configuration
Field Name
Values
Description
4 periods - Group ##
Number of Posting Periods
4
Number of Special Periods
1
d) Choose Save.
e) Choose Back to return to the Change View “Fiscal year variants”: Overview screen.
f) To define the period dates, in the right pane, select/mark your new fiscal year variant
by clicking (## + 60).
g) In the left pane, double-click Periods.
h) Choose Edit → New Entries.
i) Enter the following values:
Month
Day
Period
Year Shift
03
31
4
-1
06
30
1
0
09
30
2
0
12
31
. 3
0
m
co
l
ai
m
g
s@
j) Choose Save.
e
y
oe
k) Choose Back twice.
l
Now you are back on the Display
IMG screen.
ar
c
Note:
A calendar-year fiscal year variant is now created.
You have also created a non-calendar fiscal year variant.
All the company codes in one Controlling area need the same fiscal year
variant.
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Unit 3
Exercise 7
Create Account Groups for G/L Accounts
Business Example
The accounting department requires additional G/L accounts to handle authorized travel
expenses and disbursements. An authorized travel expense is an expense over 10000 units of
local currency approved by the Accounting Manager.
The expense account numbers must fall within the range of AE000000 to AE999999. The
disbursement account numbers must be within the range CD000000 to CD999999.
Note:
This exercise requires you to use the company code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
m
Create Account Groups and Create G/L Accounts
co
.
l
When you copied company code TA00 in a previous
exercise, you also copied the assigned
ai of the G/L accounts for your company
chart of accounts and the company code segment
m
@g business scenario, the accounting department
code. For the G/L accounts mentioned insthe
e
needs two additional account groups: one
y for expenses and the other for disbursements.
oe
l
r your Charts of Accounts (YCOA) to the new account
1. Copy account group ERG. within
ca Authorized expenses ##. Change the number range for
group AE## with the description
account group AE## to AE000000-AE999999, accordingly.
Table 1: Account Details — Group AE##
Field Name
Values
Acct Group
AE##
Name
Authorized Expenses ##
From acct
AE000000
To account
AE999999
2. Copy account group SAKO within your Chart of Accounts (YCOA) to the new account
group CD## with the description Cash Disbursement ##. Change the number range
for the account group CD## to CD000000-CD999999, accordingly.
Table 2: Account Details — Group CD##
Field Name
Values
Acct Group
CD##
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Unit 3: Master Data
Field Name
Values
Name
Cash Disbursement ##
From acct
CD000000
To account
CD999999
3. Create two G/L accounts for authorized expenses (for both use account group AE##).
Create the first G/L account, AE0001## — Entertainment Expenses, without
reference, using the Manage G/L Account Master Data tile in the General Ledger group.
Create the second G/L account AE0002## — Sports Car Rental using the G/L
Account AE0001## for reference and the Manage G/L Account Master Data app in the
General Ledger group of the Launchpad.
Note:
If the following error message appears: An active pop­up blocker
prevented the app from opening. In your browser, turn off
the pop­up blocker, and the open the app., choose OK. On the top
right of your screen, you can see the sign for these blocked pages. Click and
choose Always allow pop-ups from http://..... and choose Done. Try to open
the tile again.
om
c
There are different ways to find the required tiles
(always start in the Fiori Launchpad), as
l.
i
follows:
ma
g
●
Click through the tile groups and look
s@ for the right tile.
e
eyshown groups on the top of your screen. If necessary,
●
Choose the right group from the
o
l
choose the arrows to scrollarforward or backward. With the arrow at the end, you can
c
expand a list of the groups.
●
Search function for tiles:
On the top and right side of your screen you can see a magnifying glass. Click there and
two fields are shown.
In the first field, you can decide if you search for All the elements or for example, only
Apps. Therefore, choose the arrow behind All. Then you can select your element of
interest.
Now you have saved the chart-of-account segment of the new account.
4. Create the Company Code segment for your account.
5. Create the second new G/L Account AE0002##.
6. Create one G/L account for each cash payment account. To create the accounts, use the
reference accounts provided. Use the new account group CD## for the new accounts.
Use SAP Easy Access to create the G/L Account CD0003##.
Table 9: Account Number Details
Field Name
Value
Account Number
CD0003##
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Exercise 7: Create Account Groups for G/L Accounts
Field Name
Value
Reference Account Numbers
11100000
7. Display the G/L accounts of your chart of accounts (YCOA) for your company code
(GR##) using the app Manage Chart of Accounts (one time in a normal list, one time using
the structure of the Financial Statement Version 1010).
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 3
Solution 7
Create Account Groups for G/L Accounts
Business Example
The accounting department requires additional G/L accounts to handle authorized travel
expenses and disbursements. An authorized travel expense is an expense over 10000 units of
local currency approved by the Accounting Manager.
The expense account numbers must fall within the range of AE000000 to AE999999. The
disbursement account numbers must be within the range CD000000 to CD999999.
Note:
This exercise requires you to use the company code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
m
Create Account Groups and Create G/L Accounts
co
.
l
When you copied company code TA00 in a previous
exercise, you also copied the assigned
ai of the G/L accounts for your company
chart of accounts and the company code segment
m
@g business scenario, the accounting department
code. For the G/L accounts mentioned insthe
e
needs two additional account groups: one
y for expenses and the other for disbursements.
oe
l
r your Charts of Accounts (YCOA) to the new account
1. Copy account group ERG. within
ca Authorized expenses ##. Change the number range for
group AE## with the description
account group AE## to AE000000-AE999999, accordingly.
Table 1: Account Details — Group AE##
Field Name
Values
Acct Group
AE##
Name
Authorized Expenses ##
From acct
AE000000
To account
AE999999
a) In Customizing (IMG), choose Financial Accounting → General Ledger Accounting →
Master Data → G/L Accounts → Preparations → Define Account Group.
b) Scroll down to your Chrt/Accts (Chart of Accounts) YCOA (or choose Position... to find
it).
c) Select/Mark the account group ERG., Income statement accounts for your chart of
accounts.
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Solution 7: Create Account Groups for G/L Accounts
d) Choose Edit → Copy as.
e) Overwrite the ERG. account group settings with the data in the table, Account Details
— Group AE## (Chart of Accounts is still YCOA).
f) Press Enter.
g) Choose Save.
2. Copy account group SAKO within your Chart of Accounts (YCOA) to the new account
group CD## with the description Cash Disbursement ##. Change the number range
for the account group CD## to CD000000-CD999999, accordingly.
Table 2: Account Details — Group CD##
Field Name
Values
Acct Group
CD##
Name
Cash Disbursement ##
From acct
CD000000
To account
CD999999
a) Select the account group SAKO, G/L accounts (general) for your chart of accounts
(YCOA).
m
b) Choose Edit → Copy as.
o
.c
l
ai
m
c) Overwrite the SAKO account group settings
with the data in the table, Account Details
g
@is
— Group CD## (Chart of Accounts
still YCOA).
s
ye
e
d) Press Enter.
lo
r
ca
e) Choose Save.
f) To return to the Display IMG screen, choose Back. Stay on this screen.
3. Create two G/L accounts for authorized expenses (for both use account group AE##).
Create the first G/L account, AE0001## — Entertainment Expenses, without
reference, using the Manage G/L Account Master Data tile in the General Ledger group.
Create the second G/L account AE0002## — Sports Car Rental using the G/L
Account AE0001## for reference and the Manage G/L Account Master Data app in the
General Ledger group of the Launchpad.
Note:
If the following error message appears: An active pop­up blocker
prevented the app from opening. In your browser, turn off
the pop­up blocker, and the open the app., choose OK. On the top
right of your screen, you can see the sign for these blocked pages. Click and
choose Always allow pop-ups from http://..... and choose Done. Try to open
the tile again.
There are different ways to find the required tiles (always start in the Fiori Launchpad), as
follows:
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Unit 3: Master Data
●
●
●
Click through the tile groups and look for the right tile.
Choose the right group from the shown groups on the top of your screen. If necessary,
choose the arrows to scroll forward or backward. With the arrow at the end, you can
expand a list of the groups.
Search function for tiles:
On the top and right side of your screen you can see a magnifying glass. Click there and
two fields are shown.
In the first field, you can decide if you search for All the elements or for example, only
Apps. Therefore, choose the arrow behind All. Then you can select your element of
interest.
a) On the Fiori Launchpad, choose the Manage G/L Account Master Data tile in the
General Ledger group of the Launchpad. The Fiori Launchpad can be started by
clicking the windows Start button and searching for Fiori Launchpad.
b) On the right of your screen, choose Plus (add).
c) Enter the data in the table, G/L Master Data – HEADER.
Table 3: G/L Master Data — Header
Field Name
Values
G/L Account
AE0001##
m
co
l.
i
d) Enter the data in the table, G/L Mastera Data — General.
gm
@
Table 4: G/L Master Data — General
es
y
Field Name
Values
oe
l
r
Basic Information
ca
Chart of Accounts
YCOA
Account Type
Primary Costs or Revenue
Account Group
AE##- Authorized Expenses ##
Description
Short Text
Entertainment ##
G/L Account Long Text
Entertainment Expenses ##
Consolidation Data
Group Account Number
0051100000
e) Choose Save. You get the message — the account has been saved successfully. Stay
on the page for the next exercise step.
Now you have saved the chart-of-account segment of the new account.
4. Create the Company Code segment for your account.
a) Choose Edit.
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Solution 7: Create Account Groups for G/L Accounts
b) Click COMPANY CODE DATA (or scroll down to this section).
c) On the right of your screen, choose Plus (add).
d) Enter the data in the table, HEADER:
Table 5: New Company Code Details
Field Name
Values
New Company Code
GR##
e) Enter the data in the table, CONTROL DATA:
Table 6: Account Control Details
Field Name
Values
Account Control
Account Currency
EUR
Tax Category
— (Only input tax allowed)
Account Management
Sort Key
008 (Cost Center)
Create/Bank/Interest
m
co
.
l YB03 (Material consumption ac-
Field Status Group
i
a
gm
counts)
s@
e
y
oe
f) Choose OK.
l
g) On the next screen, choose
arControlling Data.
c
h) Enter the data in the table, Settings in Controlling Area:
Field Name
Value
Cost Element Category
01 (Primary costs/cost-reducing revenues)
i) Choose Save. You get the message: The Account has been saved successfully. Stay on
this page for the next exercise step.
Now you have successfully created the company-code segment of the new account
(your first G/L account). Stay on this screen to create the next G/L Account.
5. Create the second new G/L Account AE0002##.
a) To create the next G/L account AE0002##, on the top of your screen, choose Copy.
b) Enter the data in the table:
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Unit 3: Master Data
Table 7: G/L Master Data — General Information
Field Name
Values
G/L Account
AE0002##
Description in Maintenance Language (xx) Rental ##
c) Choose OK.
d) Check the data and if necessary, change/insert the information from table, G/L
Master Data — General.
Table 8: G/L Master Data — General
Field Name
Values
Basic Information
Chart of Accounts
YCOA
Account Type
Primary Cost or Revenue
Account Group
AE## (Authorized Expenses ##)
Description
Short Text
Rental ##
m
co
G/L Account Long Text
. Sports Car Rental Expenses ##
l
ai
Consolidation
Data
gm
@
s
ye
Group Account Number
e
lo
0051100000
r
e) Check, if the Company Code
ca GR## is assigned. Scroll down or click COMPANY CODE
DATA.
f) Choose Save.
You get the message, that the account has been saved successfully.
Note:
You have created the new G/L account AE0002## in one step — the Chart
of Accounts segment and the Company Code Segment (GR##).
g) To check the content of the new Company Code Segment, click the underlined
Company Code GR## in the Company Code section.
h) If there is a need to change the content, choose Edit.
i) When you have finished the creation of the new G/L account, choose Home.
6. Create one G/L account for each cash payment account. To create the accounts, use the
reference accounts provided. Use the new account group CD## for the new accounts.
Use SAP Easy Access to create the G/L Account CD0003##.
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Solution 7: Create Account Groups for G/L Accounts
Table 9: Account Number Details
Field Name
Value
Account Number
CD0003##
Reference Account Numbers
11100000
a) On the SAP Easy Access screen, choose the push-button SAP Menu. Then, choose
Accounting → Financial Accounting → General Ledger → Master Records → G/L
Accounts → Individual Processing → Centrally. Alternatively, enter transaction code
FS00. Use the following data:
Table 10: G/L Account — CD0003##
Field Name
Values
G/L Account
CD0003##
Company Code
GR##
b) Choose G/L account → Create with reference (or choose With Template ).
Table 11: G/L Account — 11100000
Field Name
Values
m
o
.c
G/L Account
l
i
ma
Company Code
g
@
es
11100000
GR##
ey
c) Choose Continue and enter the
lo data in the table, Account Type Details.
ar
c
Table 12: Account Type Details
Field Name
Values
G/L Account Type
Balance Sheet Account
Account Group
CD## (Cash Disbursement ##)
Short Text
Disbursements ##
G/L Acct Long Text
Disbursements ##
d) Choose Save.
e) If necessary, confirm the information messages with Continue/Enter.
f) Choose Exit to return to SAP Easy Access.
7. Display the G/L accounts of your chart of accounts (YCOA) for your company code
(GR##) using the app Manage Chart of Accounts (one time in a normal list, one time using
the structure of the Financial Statement Version 1010).
a) Go to the Fiori Launchpad and choose the Manage Chart of Accounts tile in the General
Ledger group of the Launchpad.
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Unit 3: Master Data
b) Click CHART OF ACCOUNTS.
c) Select Chart of Account YCOA.
d) Choose tab Company Code View.
e) Insert the following data from the table:
Field Name
Value
Company Code
GR##
f) Choose Enter .
Now you can see the G/L Accounts of your Company Code on your screen. Look for
your new accounts. Scroll down or use the search field (for example insert AE* and
start the search).
g) Choose Back.
h) Switch to the tab FINANCIAL STATEMENT VERSIONS. Choose 1010.
i) The Structure of the Financial Statement Version 1010 is shown on the screen (Chart
of Accounts View).
j) Expand the structure to see the assigned G/Lm accounts.
co
.
l YCOA prepared for Company Code GR##,
k) To display all accounts of chart of Accounts
ai
click tab Company Code View. Insert mCompany
Code GR##. Choose Enter.
g
@
Now you can see the G/L accounts
of your Company Code in the structure of the
es
y
selected Financial Statement Version.
oe
l
r use the Search field.
To look for your new accounts,
ca
Now you are in the Hierarchy View.
Near the Search field, you see a List View buton. If you choose this, you can see the
G/L accounts without the Structure of the Financial Statement Version.
l) To return to the Fiori Launchpad, choose Home.
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Unit 3
Exercise 8
Create Profit Centers, Cost Centers, and
Segments
Business Example
You need to map Profit Center Accounting and segment reporting in the General Ledger
Accounting. To achieve this, you need to create and assign the required objects. Create
segments, profit centers, and cost centers.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
m
1. Create segment SE##, which is the main business
co field of your company, with the name
.
Service Group ##.
il
ma
2. Create a profit center with the name PR##
@g in controlling area A000. As a template, you
can use profit center T-PCB## in controlling
area A000.
es
ey
o Manage Profit Centers tile in the General Ledger tile
On the Fiori Launchpad, chooselthe
r
group of the Launchpad.
a
c
Use the following data to create your new profit center:
Field Name
Values
New Profit Center
Controlling Area
A000
Profit Center
PR##
Valid From
01.01.jjjj (current fiscal year)
Valid To
31.12.9999
Reference
Controlling Area
A000
Profit Center
T-PCB##
Field Name
Values
New Profit Center
Name
PC Group ##
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Unit 3: Master Data
Field Name
Values
Long Text
Profit Center Group ##
User Responsible
Leave Empty
Responsible Person
Group ##
Profit Center Group
YBH20 (Administration)
Department
Training
Segment
SE##
3. Create cost center COCE## with the name Cost Center Group ##. As a template, use the
cost center 111## in controlling area A000.
Use the Manage Cost Centers tile in the Controlling group of the Fiori Launchpad.
If there is no app, you can use the transaction code KS01 in the SAP Easy Access menu.
Use the following data for the cost center:
Field Name
Values
Cost Center
COCE##
Analysis Time Frame
Valid from 01.01.jjjj to
31.12.2999
om Center ##
Cost
c
.
Name
il Cost Center Group ##
Description
a
gm
@
User Responsible
s
ye
e
Person Responsible
Department
o
rl
ca
Leave Empty
Group ##
Training
Cost Center Category
4 (Administration)
Hierarchy Area
B## (Department Group ##)
Company Code
GR##
Business Area
Leave Empty
Functional Area
YB40 — Administration
Profit Center
PR##
Note:
Make sure that you select the correct company code (GR##) and profit center
(PR##).
The segment SE## you created is assigned to the profit center PR##, which is assigned
to the cost center COCE##.
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Unit 3
Solution 8
Create Profit Centers, Cost Centers, and
Segments
Business Example
You need to map Profit Center Accounting and segment reporting in the General Ledger
Accounting. To achieve this, you need to create and assign the required objects. Create
segments, profit centers, and cost centers.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
m
1. Create segment SE##, which is the main business
co field of your company, with the name
.
Service Group ##.
il
a
a) In Customizing, choose Enterprise Structure
→ Definition → Financial Accounting →
gm
@
s
Define Segment.
e
ey
b) Choose Edit → New Entries.lo
r
ca
c) Enter the following values:
Field Name
Values
Segment
SE##
Description
Service Group ##
d) Choose Save.
e) Choose Back twice to return to the Display IMG screen.
2. Create a profit center with the name PR## in controlling area A000. As a template, you
can use profit center T-PCB## in controlling area A000.
On the Fiori Launchpad, choose the Manage Profit Centers tile in the General Ledger tile
group of the Launchpad.
Use the following data to create your new profit center:
Field Name
Values
New Profit Center
Controlling Area
A000
Profit Center
PR##
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Unit 3: Master Data
Field Name
Values
Valid From
01.01.jjjj (current fiscal year)
Valid To
31.12.9999
Reference
Controlling Area
A000
Profit Center
T-PCB##
Field Name
Values
New Profit Center
Name
PC Group ##
Long Text
Profit Center Group ##
User Responsible
Leave Empty
Responsible Person
Group ##
Profit Center Group
YBH20 (Administration)
Department
Training
m
SE##
Segment
o
.c
l
ai
m
a) On the Fiori Launchpad, choose the gManage Profit Centers tile in the General Ledger
s@
group of the Launchpad.
e
ey
o
b) Choose the Add button (on the
bottom right of the screen).
rl
a
c) Enter the following data: c
Field Name
Values
New Profit Center
Controlling Area
A000
Profit Center
PR##
Valid From
01.01.jjjj
Valid To
31.12.9999
Reference
Controlling Area
A000
Profit Center
T-PCB##
d) Choose Select Analysis Period.
e) Select the shown Period.
f) Choose the Continue button.
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Solution 8: Create Profit Centers, Cost Centers, and Segments
g) Enter the following data:
Field Name
Values
Name
PC Group ##
Long Text
Profit Center Group ##
User Responsible
Leave Empty
Responsible Person
Group ##
Profit Center Group
YBH20 (Administration)
Department
Training
Segment
SE##
On the lower section of your screen, you can see the assigned company codes. Your
company code GR## should be part of the list.
h) Choose Save.
On the lower part of your screen, you see a message that the profit center PR## has
been created.
i) Close the tab.
j) Choose Back to return to the Launchpad.
m
o
.c
l Center Group ##. As a template, use the
3. Create cost center COCE## with the nameiCost
cost center 111## in controlling area A000.
ma
g
Use the Manage Cost Centers tile in the
s@ Controlling group of the Fiori Launchpad.
ye
If there is no app, you can use theoetransaction code KS01 in the SAP Easy Access menu.
l
r center:
Use the following data for theacost
Field Name
c
Values
Cost Center
COCE##
Analysis Time Frame
Valid from 01.01.jjjj to
31.12.2999
Name
Cost Center ##
Description
Cost Center Group ##
User Responsible
Leave Empty
Person Responsible
Group ##
Department
Training
Cost Center Category
4 (Administration)
Hierarchy Area
B## (Department Group ##)
Company Code
GR##
Business Area
Leave Empty
Functional Area
YB40 — Administration
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Unit 3: Master Data
Field Name
Values
Profit Center
PR##
Note:
Make sure that you select the correct company code (GR##) and profit center
(PR##).
The segment SE## you created is assigned to the profit center PR##, which is assigned
to the cost center COCE##.
a) On the Fiori Launchpad, choose the Manage Cost Centers tile in the Controlling group
of the Launchpad.
b) Choose Add (on the bottom of your screen on the right).
c) In the Cost Center: New area, enter the following values:
Field Name
Values
New Cost Center
Controlling Area
A000
Cost Center
m
COCE##
o
.c
Valid From
il
a
gm
Valid To
Controlling Area
Cost Center
@
s
ye
e
lo
r
ca
01.01.jjjj
31.12.9999
Reference
A000
111##
d) Choose Continue (on the bottom of the screen).
e) On the next screen, enter the following information:
Field Name
Values
Cost Center — Name
Cost Center ##
Description
Cost Center Group ##
User Responsible
Leave Empty
Person Responsible
Group ##
Department
Training
Cost Center Category
4 (Administration)
Hierarchy Area
B## — Department Group ##
Company Code
GR##
Business Area
Leave Empty
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Solution 8: Create Profit Centers, Cost Centers, and Segments
Field Name
Values
Functional Area
YB40 (Administration)
Profit Center
PR##
f) Choose Save.
You see a message, Data saved.
g) Close the tab.
h) Choose Home to return to the Fiori Launchpad.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 3
Exercise 9
Maintain Business Partner (Customer
Accounts/Vendor Accounts) and Check
Customizing Settings
Business Example
Customer and vendor master data is created by the accounting department. Therefore the
Business Partner Function is used. Additional to the Business Partner/Integration
Customizing you need to create and configure customer and vendor account groups. These
account groups are also needed for the Customer-Vendor-Integration (Business Partner).
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##,
replace the characters with the
om
c
number that your instructor assigned you.
.
il
a
gm
Business Partner (Customer Accounts): @
●
●
es
y
An account number is assigned automatically
for BP (BP and customers have the same
oe
l
account numbers).
r
ca
Payment terms must always be provided by the accounting clerk.
Business Partner (Vendor accounts):
●
●
A Business Partner account number is assigned by the clerk (BP and vendors have the
same account numbers).
The manager of the Accounts Payable department wants to be able to work with an
extended search, both search terms (search term A and search term B) must be entered
Create a Business Partner (Customer) and Check the Customizing Settings
1. Create a new customer account using the tile Maintain Business Partner in the Accounts
Receivable group of the Fiori Launchpad, using the following data:
Field Name
Values
Category
Organization
Business Partner
leave empty
Grouping
Internal Numb.(standard;1000000–
1099999)
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Exercise 9: Maintain Business Partner (Customer Accounts/Vendor Accounts) and Check Customizing Settings
Field Name
Values
Create in BP role
Training FI Cust.-intern
(Alternatively, in the SAP Easy Access menu command field, enter the transaction code
BP.)
2. Your are interested, if a Customer account for FI was created too. Use the app Display
Customer List.
3. Your are interested, which account group is assigned to the new Customer account. Use
the app Customer Master — Create/Change/Display. The app is not shown in the Fiori
Lauchpad. Choose the Search-Function for Apps.
4. Check Customizing and find out why the new customer is created using the account group
TC12.
5. The accounting department recommended payment terms must always be provided by
the account clerk. Check the Customizing Settings (Business Partner) of the field,
Payment Terms.
6. Check the settings of account group TC12.
Create a Business Partner (Vendor) and Check the Customizing Settings
1. The accounting department recommended search
m term 1 (A) and 2 (B) must always be
o
provided by the account clerk. Please check the
Customizing Settings of the field status
.c
l
(the payment terms) in the BP Role Training
FI
Vendor
(a-z).
i
ma
gPartner Category: Organization) using the
2. Create a new vendor account (Business
s@
Maintain Business Partner tile in the eAccounts
Payable group of the Fiori Launchpad, using
y
e
the following data:
o
Field Name
rl
ca
Values
Category
Organization
Business Partner
Vendor##
Grouping
Ext.alpha-num.(a-z;CUST/SUPL)
Create in BP role
Training FI Vendor (a—z)
3. Your are interested, if a Vendor account for FI was created too. Use the app Display
Supplier List.
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Unit 3
Solution 9
Maintain Business Partner (Customer
Accounts/Vendor Accounts) and Check
Customizing Settings
Business Example
Customer and vendor master data is created by the accounting department. Therefore the
Business Partner Function is used. Additional to the Business Partner/Integration
Customizing you need to create and configure customer and vendor account groups. These
account groups are also needed for the Customer-Vendor-Integration (Business Partner).
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##,
replace the characters with the
om
c
number that your instructor assigned you.
.
il
a
gm
Business Partner (Customer Accounts): @
●
●
es
y
An account number is assigned automatically
for BP (BP and customers have the same
oe
l
account numbers).
r
ca
Payment terms must always be provided by the accounting clerk.
Business Partner (Vendor accounts):
●
●
A Business Partner account number is assigned by the clerk (BP and vendors have the
same account numbers).
The manager of the Accounts Payable department wants to be able to work with an
extended search, both search terms (search term A and search term B) must be entered
Create a Business Partner (Customer) and Check the Customizing Settings
1. Create a new customer account using the tile Maintain Business Partner in the Accounts
Receivable group of the Fiori Launchpad, using the following data:
Field Name
Values
Category
Organization
Business Partner
leave empty
Grouping
Internal Numb.(standard;1000000–
1099999)
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Solution 9: Maintain Business Partner (Customer Accounts/Vendor Accounts) and Check Customizing Settings
Field Name
Values
Create in BP role
Training FI Cust.-intern
(Alternatively, in the SAP Easy Access menu command field, enter the transaction code
BP.)
a) On the Fiori Launchpad, choose the Maintain Business Partner tile in the Accounts
Receivable group.
b) Choose Organization and enter the following data:
Field Name
Values
Business Partner
leave empty
Grouping
Internal Numb.(standard;
1000000–1099999)
Create in BP role
Training FI Cust.-intern
A dialog box appears, with the message <<Do you want to create business
partner in BP role ‘Training FI Cust.­intern’ or do you want to
save it first in BP role ‘Business Partner (Gen.)’ and then
change it? Data already entered is not saved during creation.>>
m
o
.c
c) Choose Create.
il
d) On the Address tab and enter the following
data:
ma
@g
s
ye
Field Name
Name
Search term 1
oe
l
r
ca
Values
Your choice
Group ##
Street/House number
Your choice
Postal Code
Your choice (numeric, 5 digit)
City
Your choice
Country
DE
Region
BW
Language
EN
e) Choose Company Code in the menu.
f) Enter Company Code GR## and press Enter.
g) Choose the Customer: Account Management tab page and enter the following data:
Field Name
Values
Reconciliation account
12100000 (Trade Receivable Domestic)
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Unit 3: Master Data
h) Choose Save.
A message appears stating that a required field needs content.
i) Choose the Customer: Payment Transactions tab page and enter the following data:
Field Name
Values
Terms of payment
0001
j) Choose Save.
On the bottom of your screen, the following message appears: Business Partner
xxxxx created.
Write down the number of your Business Partner/Customer.
k) In your browser, close the Maintain Business Partner tab page.
2. Your are interested, if a Customer account for FI was created too. Use the app Display
Customer List.
a) On the Fiori Launchpad, choose the Display Customer List tile in the Accounts
Receivable group. Insert the following information:
m
oValues
c
.
Field Name
il
Company Code
a
gm
GR##
@
b) Choose Go.
s
ye
e
o
rl
c) Your new Customer is shown
in the list. It has the same number as the Business
ca
Partner.
d) Choose Home.
3. Your are interested, which account group is assigned to the new Customer account. Use
the app Customer Master — Create/Change/Display. The app is not shown in the Fiori
Lauchpad. Choose the Search-Function for Apps.
a) On the Fiori Launchpad, click the Search button. Choose Apps in the first field. Insert in
the second field: Customer Master .... Click the proposed app Customer Master —
Create/Change/Display.
b) Insert the following information:
Field Name
Values
Business Partner
number of your Customer
c) Choose Go.
d) Your new Customer is shown in the list. Click the arrow at the end of the line.
e) On the Master Record Sheet, you find on the first tab page Basic Data, the Customer
Information. Here you can see the Customer Account Group TC12.
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Solution 9: Maintain Business Partner (Customer Accounts/Vendor Accounts) and Check Customizing Settings
f) Choose Home.
4. Check Customizing and find out why the new customer is created using the account group
TC12.
a) In the IMG, choose Cross-Application Components → SAP Business Partner →
Business Partner → Basic Settings → Number Ranges and Groupings → Define
Groupings and Assign Number Ranges.
For the new BP in the role of the Training FI Cust.-intern, you used the Grouping
Internal Numb.(standard;1000000–1099999). In the shown table, you can see the
used Grouping with the technical key BP02. The assigned number range is the number
range of the Business Partner, not the number range of the Customer.
b) To check the assigned number range, choose Back.
c) To check the assigned number range again, choose Number Ranges and Groupings →
Define Number Ranges.
d) Choose Display Intervals.
e) The Interval 02 is shown in the list (internal number range, between 1000000 and
1099999.
f) To return the Display IMG screen, choose Back twice.
g) Choose Cross-Application Components → Master Data Synchronization → Customer/
Vendor Integration → Business Partner Settings → Settings for Customer
om Integration → Assign Keys → Define
Integration → Field Assignment for Customer
c
Number Assignment for Direction BP to Customer.
l.
ai
In the table, you can see the Grouping
gm BP02. The Account Group TC12 is assigned.
@
The checkbox Same Number indicates
to the system:Use the same number when
es
y
e
creating Customer/Vendor from
a
BP.
o
Use:
rl
ca
Determines that when you create a customer master record/ vendor master record as
part of Customer/Vendor Integration you use the same number as the business
partner number that is currently being processed.
Dependencies/ Prerequisites:
●
●
Number ranges for the customer/vendor and business partner have the same
areas
External number assignment is set in Financial Accounting (FI).
Therefore, the Grouping is responsible for the used account group in the FI role.
h) To return to the Display IMG screen, choose Back.
5. The accounting department recommended payment terms must always be provided by
the account clerk. Check the Customizing Settings (Business Partner) of the field,
Payment Terms.
a) In the IMG, choose Cross-Application Components → SAP Business Partner
→ Business Partner → Basic Settings → Field Groupings → Configure Field Attributes
per BP Roles.
b) Choose Configure Field Attributes for Each Role Category.
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Unit 3: Master Data
c) Select the BP Role ZFCU00 and double-click.
d) On the left of the screen, choose Customer: General Company Code by double-clicking.
On the right, you can see the assigned fields.
e) Scroll to the entry Customer: Payment Condition.
The Setting is already set to Required Entry.
f) To return to the Display IMG screen, choose Back twice and then Cancel..
6. Check the settings of account group TC12.
a) In Customizing, choose Financial Accounting → Accounts Receivable and Accounts
Payable → Customer Accounts → Master Data → Preparations for Creating
Customer Master Data → Define Account Groups with Screen Layout (Customers).
b) Select the account group TC12.
c) Check the field status by double-clicking General Data (Field status).
d) Double-click Adress.
e) Choose the push-button next group.
f) All the settings are optional entries, like those recommended from SAP (Business
Partner- Customer/Vendor- Settings).
g) Choose Back.
h)
i)
j)
k)
om
c
In Customizing, choose Assign Number Ranges
to Customer Account Groups..
l.
i
ma Group TC12.
Number Range 02 is assigned to Account
g
s@
e
Choose Back.
ey
o
In Customizing, choose Create
rl Number Ranges for Customer Accounts.
ca
l) Choose Display Intervals.
m) The Interval 1000000–1099999 is assigned and you can see the flag External Number
Range.
n) Choose Back twice to get back to the IMG.
Create a Business Partner (Vendor) and Check the Customizing Settings
1. The accounting department recommended search term 1 (A) and 2 (B) must always be
provided by the account clerk. Please check the Customizing Settings of the field status
(the payment terms) in the BP Role Training FI Vendor (a-z).
a) In the IMG, choose Cross-Application Components → SAP Business Partner →
Business Partner → Basic Settings → Field Groupings → Configure Field Attributes
per BP Roles.
b) Choose Configure Field Attributes for Each Role Category.
c) Select the BP Role ZFVN00 and click twice.
d) On the left of the screen, choose Central Data by clicking twice.
On the right, you can see the assigned fields.
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Solution 9: Maintain Business Partner (Customer Accounts/Vendor Accounts) and Check Customizing Settings
e) Scroll to the entries Search Term 1 and Search Term 2.
The Setting is Required Entry and not specified, set both to required entry.
f) Save and return to the Display IMG screen.
2. Create a new vendor account (Business Partner Category: Organization) using the
Maintain Business Partner tile in the Accounts Payable group of the Fiori Launchpad, using
the following data:
Field Name
Values
Category
Organization
Business Partner
Vendor##
Grouping
Ext.alpha-num.(a-z;CUST/SUPL)
Create in BP role
Training FI Vendor (a—z)
a) On the Fiori Launchpad, choose the Maintain Business Partner tile in the Accounts
Payable group.
b) Choose Organization and enter the following data:
Field Name
Values
Business Partner
Vendor##
om
c
. Ext.alpha-num.(a-z;CUST/SUPL)
Grouping
il
a
gm
Create in BP role
Training FI Vendor (a—z)
s@
ye
e
A dialog box appears with theofollowing
message: <<Do you want to create
l
business partner in BP
r role ‘Training FI Cust.­intern’ or do you
ca in BP role ‘Business Partner (Gen.)’ and
want to save it first
then change it? Data already entered is not saved during
creation.>>
c) Choose Create.
d) Open the Address tab page and enter the following data:
Field Name
Values
Name
Your choice
Search term 1
Group ##
Search term 2
Vendor’s last name
(Can you enter this? if not, why? — please
only think about it, don`t change the customizing settings.)
Search term 2 might not be possible to fill.
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Unit 3: Master Data
Hint:
You have just noticed that you cannot enter a second search term. You
will find the reason in the next exercise.
If you were able to make an entry for Search term 2(B). The reason for this
is given in the exercise Manage Field Status Configuration.
Field Name
Values
Street / House number
Your choice /Your choice
Postal Code
Your choice (numeric, 5 digit)
City
Your choice
Country
DE
Region
BW
Language
EN
e) To create the company code data for the new vendor, choose Company Code at the
top of the screen.
f) Enter Company Code GR## and press Enter.
m
o
.c
g) If you are not on the Vendor: Account Management
tab page, select the tab. Enter the
l
following data:
ai
m
g
s@
Field Name
e
ey
Reconciliation account
o
l
ar
c
Values
21100000 (Trade Payables Domestic)
h) Choose Save.
On the bottom of the screen you see the message Business Partner VENDOR##
created.
i) Write down the number of your Business Partner/Vendor.
j) Close the browser tab page.
3. Your are interested, if a Vendor account for FI was created too. Use the app Display
Supplier List.
a) On the Fiori Launchpad, choose the Display Supplier List tile in the Accounts Payable
group. Insert the following information:
Field Name
Values
Company Code
GR##
b) Choose Go.
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Solution 9: Maintain Business Partner (Customer Accounts/Vendor Accounts) and Check Customizing Settings
c) Your new Vendor is shown in the list. It has the same number as the Business Partner
(VENDOR##).
d) Choose Home.
m
o
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il
a
gm
@
s
ye
e
o
rl
ca
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Unit 3
Exercise 10
Maintain Field-Status Configuration
Business Example
Customer and vendor master data is created and maintained by the accounting department.
You must configure the fields for search terms in the vendor master data. Due to the
hierarchy of field status priority (for different criteria) a required entry can be suppressed.
Check the BP Role and the transaction-dependent field status for creating or changing vendor
master records and change the configuration if necessary.
Note:
This exercise requires you to use the record, VENDOR##, that you created in the
exercise, Maintain Business Partner.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
om
1. Check whether the fields for the search terms.care required entry fields in the master
l and choose the activity Change.
record. Choose Business Partner: VENDOR##
ai
m
(Remember, it is the Business Partner Role
g Training FI Vendor (a—z)). Use the following
data:
s@
e
y
oe
Field Name
Business Partner
Change in BP Role
l
ar
c
Values
VENDOR##
Training FI Vendor (a—z)
2. Check the activity-dependent field status in BP Role Training FI Vendor (a-z) for creating
or changing vendor master records.
3. Explain why the search term field was suppressed.
Suppressing a field has the highest priority (remaining different criteria). The field status
hierarchy (for different criteria) is as follows:
a) Hide
b) Display
c) Required
d) Optional/non-specified
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Unit 3
Solution 10
Maintain Field-Status Configuration
Business Example
Customer and vendor master data is created and maintained by the accounting department.
You must configure the fields for search terms in the vendor master data. Due to the
hierarchy of field status priority (for different criteria) a required entry can be suppressed.
Check the BP Role and the transaction-dependent field status for creating or changing vendor
master records and change the configuration if necessary.
Note:
This exercise requires you to use the record, VENDOR##, that you created in the
exercise, Maintain Business Partner.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
om
1. Check whether the fields for the search terms.care required entry fields in the master
l and choose the activity Change.
record. Choose Business Partner: VENDOR##
ai
m
(Remember, it is the Business Partner Role
g Training FI Vendor (a—z)). Use the following
data:
s@
e
y
oe
Field Name
Business Partner
Change in BP Role
l
ar
c
Values
VENDOR##
Training FI Vendor (a—z)
a) On the Fiori Launchpad, choose the Maintain Business Partner tile in the Accounts
Payable group.
b) Enter the data in the table provided (only the first line).
c) Press Enter.
d) Enter the data in the table provided (only the second line).
e) Choose Switch between Display and Change (F7).
f) Press Enter.
Only one field is displayed for Search term (1). Search term 2 is missing.
2. Check the activity-dependent field status in BP Role Training FI Vendor (a-z) for creating
or changing vendor master records.
a) In the IMG, choose Cross-Application Components → SAP Business Partner →
Business Partner → Basic Settings → Field Groupings → Configure Field Attributes
per Activity.
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b) Choose Configure Field Attributes for Each Activity Type.
c) Choose Change and double-click.
d) To display the field status, double-click Central data.
e) Verify that Search term 2 has the status Hide.
If the status is Hide, you cannot see the field or add content.
f) Change the entry to Optional entry.
Data can now be entered in the Search term 2 field. The definition of the activitydependent field status is not specific to a particular company code.
g) Choose Save and Back.
Now you can close the Maintain Business Partner app. Start again with Step 1. Now the
search term B/2 field is ready for input. Do an entry and choose Save.
3. Explain why the search term field was suppressed.
Suppressing a field has the highest priority (remaining different criteria). The field status
hierarchy (for different criteria) is as follows:
a) Hide
b) Display
c) Required
m
o
.c
d) Optional/non-specified
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 3
Exercise 11
Create an Account Group (Customer) and
Assign a Number Range
1. Create a new account group, D##, with the description Customers ## for the regular
customer accounts (the customers should have the same number as the business
partner).
2. Assign the number range 10 to the new account group.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 3
Solution 11
Create an Account Group (Customer) and
Assign a Number Range
1. Create a new account group, D##, with the description Customers ## for the regular
customer accounts (the customers should have the same number as the business
partner).
a) In Customizing, choose Financial Accounting → Accounts Receivable and Accounts
Payable → Customer Accounts → Master Data → Preparations for Creating
Customer Master Data → Define Account Groups with Screen Layout (Customers).
b) Choose New entries.
c) Enter the following data:
Field Name
Values
Account group
D##
m
Group ##
oCustomers
c
.
Meaning
l
ai
m
d) Check the field status by double-clicking
General Data (Field status).
@g
s
e) Double click Address.
ye
e
logroup.
f) Choose the push-button next
r
ca
g) All the settings are optional entries, like those recommended from SAP (Business
Partner- Customer/Vendor- Settings).
h) Choose Save.
i) Choose Back.
2. Assign the number range 10 to the new account group.
a) In Customizing, choose Financial Accounting → Accounts Receivable and Accounts
Payable → Customer Accounts → Master Data → Preparations for Creating
Customer Master Data → Assign Number Ranges to Customer Account Groups.
b) Scroll down to select group D## Customers ##. Insert the Number range 02.
c) Choose Save.
d) Choose Back to return to IMG.
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Unit 3
Exercise 12
Define Sensitive Fields
Business Example
The accounting manager decides that the type of vendor should be recorded in the first
search term. In this example, the vendor types are supplies and equipment, while the second
search term should have the company code number. Since the first search term is a sensitive
field, the accounting manager must confirm all the changes in this field.
Note:
This exercise requires you to use data created in previous exercises, as follows:
Item
Exercise
VENDOR##
Maintain Business Partner (Customer
Accounts/Vendor Accounts)
Configured search term fields
Maintain Field Status Configuration
om
.c
In this exercise, when the values include
il ##, replace the characters with the
number that your instructor assigned
ma you.
@g
s
ye
Define Search Term 1 as a sensitive field
oe and update the vendor master record. Confirm the
l
changes.
r
ca
1. Define Search Term 1 as a sensitive field.
2. Update your BP VENDOR## with the new information. Use therefore a Fiori App. Choose
Business Partner: Vendor## and choose the activity change. (Remember, it is the
Business Partner Role Training FI Vendor (a—z)).
3. Confirm the changes that your nearest classmate made to their vendor master record. If
you have no classmate, take your own vendor. You are allowed to display the data, but not
to change/confirm it. This is no problem for the following exercises.
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Unit 3
Solution 12
Define Sensitive Fields
Business Example
The accounting manager decides that the type of vendor should be recorded in the first
search term. In this example, the vendor types are supplies and equipment, while the second
search term should have the company code number. Since the first search term is a sensitive
field, the accounting manager must confirm all the changes in this field.
Note:
This exercise requires you to use data created in previous exercises, as follows:
Item
Exercise
VENDOR##
Maintain Business Partner (Customer
Accounts/Vendor Accounts)
Configured search term fields
Maintain Field Status Configuration
om
.c
In this exercise, when the values include
il ##, replace the characters with the
number that your instructor assigned
ma you.
@g
s
ye
Define Search Term 1 as a sensitive field
oe and update the vendor master record. Confirm the
l
changes.
r
ca
1. Define Search Term 1 as a sensitive field.
a) In Customizing, choose Financial Accounting → Accounts Receivable and Accounts
Payable → Vendor Accounts → Master Data → Preparations for Creating Vendor
Master Data → Define Sensitive Fields for Dual Control (Vendors).
b) Choose New Entries.
c) Choose Input Help beside the Field name field and double-click ADRC-SORT1.
d) Choose Save and then back.
Hint:
The definition of sensitive fields is not company code-specific. Therefore,
this field may have already been set up by your instructor or another
participant.
2. Update your BP VENDOR## with the new information. Use therefore a Fiori App. Choose
Business Partner: Vendor## and choose the activity change. (Remember, it is the
Business Partner Role Training FI Vendor (a—z)).
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Solution 12: Define Sensitive Fields
a) On the Fiori Launchpad, choose the Maintain Business Partner tile in the Accounts
Payable group and enter the following data:
Field Name
Values
Business Partner
VENDOR##
b) Choose Enter.
c) Choose Switch between Display and Change (F7).
d) Choose Enter and enter the following data:
Field Name
Values
Change in BP Role
Training FI Vendor (a—z)
e) Choose Enter and enter the following data:
Field Name
Values
Search term 1
Supplies
f) Choose Save.
A dialog box with the message ..has to be confirmed appears.
m
o
.c
g) Choose Yes to confirm changes.
l
3. Confirm the changes that your nearest classmate
made to their vendor master record. If
ai
m
g
you have no classmate, take your own vendor.
You
are allowed to display the data, but not
@
s
e
to change/confirm it. This is no problem
for the following exercises.
y
e
a) On the SAP Easy Access screen,
lo choose Accounting → Financial Accounting →
r
Accounts Payable → Master
Records → Confirmation of Change → Single.
ca
Alternatively, enter transaction code FK08 and update the following entries:
Field Name or Data Type
Values
Vendor
VENDOR## of your nearest classmate
Company Code
GR## of your nearest classmate
b) Choose Enter.
c) Choose Changes to Sensitive Fields to check the changes.
d) Double-click the field name to display detailed information about the changes.
e) Choose Back twice.
f) Choose Confirm to confirm your classmate's changes (or choose back if you have no
classmate).
g) Choose Save (not possible, if you have no classmate).
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Unit 4
Exercise 13
Create a Number Range and Document Type
Business Example
A company creates hundreds of financial documents every day. To simplify their storage, the
documents have to be divided into different categories. The internal auditors would like all
documents for authorized expenses to be identified by a unique document type and to use a
separate number range.
The authorization number from the accounting executive must be entered in the document
header.
Create a document type and assign the new document range to it.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
m replace the characters with the
In this exercise, when the values include o##,
c
number that your instructor assigned you.
.
il
a
gm
1. Create a number range (86; 8600000000-8699999999;
internal number assignment)
s@
e
y
and create document type ## for eauthorized
expense documents (see business scenario,
name: Authorized Expense ##).lo
The reversal document type is AB. Enable postings on
r
a
vendor master records and general
ledger accounts. Make the reference field in the
c
document header a required entry field.
2. Create the new Document Type and assign document number range 86
(8600000000-8699999999) to the new document type.
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Unit 4
Solution 13
Create a Number Range and Document Type
Business Example
A company creates hundreds of financial documents every day. To simplify their storage, the
documents have to be divided into different categories. The internal auditors would like all
documents for authorized expenses to be identified by a unique document type and to use a
separate number range.
The authorization number from the accounting executive must be entered in the document
header.
Create a document type and assign the new document range to it.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
m replace the characters with the
In this exercise, when the values include o##,
c
number that your instructor assigned you.
.
il
a
gm
1. Create a number range (86; 8600000000-8699999999;
internal number assignment)
s@
e
y
and create document type ## for eauthorized
expense documents (see business scenario,
name: Authorized Expense ##).lo
The reversal document type is AB. Enable postings on
r
a
vendor master records and general
ledger accounts. Make the reference field in the
c
document header a required entry field.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Document → Document Number Ranges → Documents in Entry View → Define
Document Number Ranges for Entry View.
b) Enter the company code GR##.
c) Choose Change Intervals.
d) Choose Insert Line.
e) Enter the following data:
Field Name
Values
N..(number range number).
86
Year
Current year
From No.
8600000000
To Number
8699999999
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Unit 4: Document Control
Field Name
Values
Ext.
Do not select
f) Choose Enter.
g) Choose Save.
h) Confirm the message in the Number Range Interval Transport dialog box by pressing
Enter (Continue).
i) Choose Back twice to return to the Display IMG screen.
2. Create the new Document Type and assign document number range 86
(8600000000-8699999999) to the new document type.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Document → Document Types → Define Document Types for Entry View.
b) Choose Edit → New Entries.
c) Enter the following data:
Field Name
Values
Document Type
##
Number range
86
m
co
Reverse Document Type
. AB (Accounting Document)
l
ai
Account
gm Types allowed
@
s
ye
Assets
Customer
Vendor
e
lo
r
ca
Do not select
Do not select
Select
Material
Do not select
G/L account
Select
Secondary Costs
Do not select
Required during document entry
Reference Number
Select
d) Choose Save.
e) To return to the previous screen, choose Back.
f) Enter the name Authorized expense## in the Description field beside your Type ##.
g) Choose Save.
h) Choose Back to return to the Display IMG screen
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Unit 4
Exercise 14
Classify the Document Type for Document
Splitting
Business Example
Prepare the document type for document splitting.
Note:
This exercise requires you to use the data, Document Type ##, that you created in
the exercise Create a Number Range and Document Type.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. If your company has an activated document split you have to classify the new document
type ## for document splitting (to enable posting).
m
o
c
l.
i
Note:
a
gm
For more information about@document
splitting, refer to the corresponding
s
e
lesson in the Posting Control
y Unit.
e
o
rl
ca
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Unit 4
Solution 14
Classify the Document Type for Document
Splitting
Business Example
Prepare the document type for document splitting.
Note:
This exercise requires you to use the data, Document Type ##, that you created in
the exercise Create a Number Range and Document Type.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. If your company has an activated document split you have to classify the new document
type ## for document splitting (to enable posting).
m
o
c
l.
i
Note:
a
gm
For more information about@document
splitting, refer to the corresponding
s
e
lesson in the Posting Control
y Unit.
e
o
rl
a) In Customizing, choose Financial
Accounting → General Ledger Accounting →
ca
Business Transactions → Document Splitting → Classify Document Types for
Document Splitting.
b) Choose Position to select document type ##.
c) Enter the following values:
Field Name
Values
Transac... (Business Transaction)
0300 (Vendor invoice)
Variant
0001
d) Choose Save.
e) Choose Back to get to the Display IMG screen.
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Unit 4
Exercise 15
Create a Field Status Group and Assign it to a
G/L Account
Business Example
To track the types of cars that are rented, you need to make the Text field a required entry for
line items for the sports car rental expense account. Create the new field status group FS##
with the description Authorized Expenses##. Create the new field status group, make the
Text field a required entry, and assign the field status group to the general ledger account.
Note:
This exercise requires you to use data, created in a previous exercise, as follows:
Item
●
AE##
●
AE0002##
Exercise
Create Account Groups for G/L Accounts
m
o
.c
il
a
gm
In this exercise, when the values@ include ##, replace the characters with the
es
number that your instructoryassigned
you.
e
o
rl
a
c
1. Create the new field status group
FS## by copying field status group YB01 in field status
variant 0010.
2. Make the Text field a required entry. Change the field status in the field status group.
3. Assign the field status group to the general ledger account for sports car rental expense
AE0002##.
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Unit 4
Solution 15
Create a Field Status Group and Assign it to a
G/L Account
Business Example
To track the types of cars that are rented, you need to make the Text field a required entry for
line items for the sports car rental expense account. Create the new field status group FS##
with the description Authorized Expenses##. Create the new field status group, make the
Text field a required entry, and assign the field status group to the general ledger account.
Note:
This exercise requires you to use data, created in a previous exercise, as follows:
Item
●
AE##
●
AE0002##
Exercise
Create Account Groups for G/L Accounts
m
o
.c
il
a
gm
In this exercise, when the values@ include ##, replace the characters with the
es
number that your instructoryassigned
you.
e
o
rl
a
c
1. Create the new field status group
FS## by copying field status group YB01 in field status
variant 0010.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Ledgers → Fields → Assign Company Code to Field Status Variants.
b) Write down the field status variant (Fld stat.var.) assigned to your company code.
c) Choose Back to return to the Display IMG screen.
d) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Ledgers → Fields → Define Field Status Variants.
e) Select/mark the field status variant assigned to your company code on the right side
of your screen.
f) In the Dialog Structure, double-click Field status groups and select YB01.
g) Select/mark YB01.
h) Choose the Copy as button.
i) Enter the following data:
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Solution 15: Create a Field Status Group and Assign it to a G/L Account
Field Name
Values
Field status group
FS##
Text
Authorized Expenses##
j) Choose Enter.
k) Choose Save.
Note:
Do not exit this screen yet.
2. Make the Text field a required entry. Change the field status in the field status group.
a) Double-click FS##.
b) Double-click General data.
c) Select Req. Entry for Text.
d) Choose Save.
e) Choose Back twice to return to the Display IMG screen.
3. Assign the field status group to the general ledger
om account for sports car rental expense
c
AE0002##.
.
l
a) On the Fiori Launchpad, choose the Manage
G/L Acount Master Data tile in the General
ai
m
g
Ledger group.
@
s
e
ey
b) Enter the following data:
o
l
ar
Field Name
c
Values
Chart of Accounts
YCOA
G/L Account
AE0002##
c) Choose Go (on the right side of your screen) to display the G/L account.
d) Click AE0002##.
e) Click Edit.
f) Click COMPANY CODE DATA.
g) Click Company Code GR##.
h) Click CREATE/BANK/INTEREST.
i) Enter the following data:
Field Name
Values
Field status group
FS##
j) Choose OK (on the bottom of the screen).
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Unit 4: Document Control
On the next screen, choose Save (on the bottom of the screen).
k) Close the browser tab.
Note:
You have created a new field status group and assigned it to your sports
car rental expense account.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 4
Exercise 16
Create and Maintain Posting Period Variants
Business Example
The accounting department determines that subledgers should be closed at the end of a
posting period. However, the general ledger accounts should stay open longer to enable the
general ledger in Financial Accounting to be reconciled with Controlling for the period. Create
a posting period variant.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. Create a posting period variant PP## with the name
Posting Periods GR##. Fulfill the
omthe subledgers are only open for the
c
requirements of the accounting department that
l. for both the current month and the
current month, while the general ledger is open
i
a
previous month.
gm
s@
2. Define the periods in your variant. You
ye can do this in Customizing or using an app (Open
e
and Close Posting Periods in group
o Environment).
l
ar
c
3. Assign this posting period variant
to your company code.
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Unit 4
Solution 16
Create and Maintain Posting Period Variants
Business Example
The accounting department determines that subledgers should be closed at the end of a
posting period. However, the general ledger accounts should stay open longer to enable the
general ledger in Financial Accounting to be reconciled with Controlling for the period. Create
a posting period variant.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. Create a posting period variant PP## with the name
Posting Periods GR##. Fulfill the
omthe subledgers are only open for the
c
requirements of the accounting department that
l. for both the current month and the
current month, while the general ledger is open
i
a
previous month.
gm
@
s
a) In Customizing, choose FinancialeAccounting
→ Financial Accounting Global Settings
y
→ Ledgers → Fiscal Year ande Posting Periods → Posting Periods → Define Variants
o
for Open Posting Periods. rl
ca
b) Choose New Entries.
c) Enter the following data:
Field Name
Values
Variant
PP##
Name
Posting periods GR##
d) Choose Save.
e) Choose Back twice to get back to the Display IMG screen.
2. Define the periods in your variant. You can do this in Customizing or using an app (Open
and Close Posting Periods in group Environment).
a) In the Fiori Launchpad, choose Open and Close Posting Periods tile in Environment
group.
b) (Alternative: In Customizing, choose Financial Accounting → Financial Accounting
Global Settings → Ledgers → Fiscal Year and Posting Periods → Posting Periods →
Open and Close Posting Periods.)
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Solution 16: Create and Maintain Posting Period Variants
c) Enter the following information in the dialog box:
Field Name
Values
Posting Period Variant
PP##
d) Choose Continue.
e) Choose New Entries.
f) Enter the following data for the first line:
Field Name
Values
A (Account type or Masking)
+ (Valid for all account types)
From account
Leave Empty
To account
Leave Empty
From per.1
Previous month
Year
Previous month’s year
To per.1
Current month
Year
Current year
om
Enter the following data for the second line:
.c
il
Field Name
a
gm
A (Account type or Masking)
From account
To account
@
s
ye
e
o
rl
ca
Values
D (Customers)
Leave Empty
ZZZZZZZZZZ
From per.1
Current month
Year
Current year
To per.1
Current month
Year
Current year
Enter the following data for the third line:
Field Name
Values
A (Account type or Masking)
K (Vendors)
From account
Leave Empty
To account
ZZZZZZZZZZ
From per.1
Current month
Year
Current year
To per.1
Current month
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Unit 4: Document Control
Field Name
Values
Year
Current year
g) Choose Save.
h) Choose Back.
3. Assign this posting period variant to your company code.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Ledgers → Fiscal Year and Posting Periods → Posting Periods → Assign Variants
to Company Code.
b) Select your Company Code GR##.
c) Enter the following data:
Field Name
Values
Variant
PP##
d) Choose Save.
e) Choose Back to get back to the Display IMG screen.
m
Note:
co
.
l
You have just performed the ifollowing
tasks:
ma
g posting periods.
a) Created a variant for@open
es
y
b) Defined the dates
of the periods that are open.
oe
l
r
c) Assigned the
ca posting period variant to your company code.
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Unit 4
Exercise 17
Create a Tolerance Group and Assign It to a
User
Business Example
The internal auditors have requested that the following maximum authorizations be defined
for the accounting department:
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
●
Accounting clerks (existing Tolerance Group, Blank):
m
o
●
-
500000 per document.
-
300000 per open item.
-
5% cash discount.
c
l.
i
a
gm
@
s
ye
oe
Accounting manager (new Tolerance
Group, SUPV):
rl
-
5000000 per document.
-
800000 per open item.
-
10% cash discount.
ca
Change an existing tolerance group (Blank), create a new one (SUPV), and assign it to your
user. From now on you are in the role of the accounting manager (Tolerance Group SUPV).
1. The tolerance group for accounting clerks is the Blank tolerance group. You must create a
new tolerance group, SUPV, for the accounting manager. You need to consider the data in
the business scenario. Modify the Blank tolerance group.
2. Assign the tolerance group of the accounting manager to your user.
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Unit 4: Document Control
Note:
You have just performed the following tasks:
●
Created a new tolerance group for supervisors.
●
Added new tolerance limits to your supervisor.
●
Assigned the tolerance group of the supervisor to your user. This is an example
of the variant principle.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 4
Solution 17
Create a Tolerance Group and Assign It to a
User
Business Example
The internal auditors have requested that the following maximum authorizations be defined
for the accounting department:
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
●
Accounting clerks (existing Tolerance Group, Blank):
m
o
●
-
500000 per document.
-
300000 per open item.
-
5% cash discount.
c
l.
i
a
gm
@
s
ye
oe
Accounting manager (new Tolerance
Group, SUPV):
rl
-
5000000 per document.
-
800000 per open item.
-
10% cash discount.
ca
Change an existing tolerance group (Blank), create a new one (SUPV), and assign it to your
user. From now on you are in the role of the accounting manager (Tolerance Group SUPV).
1. The tolerance group for accounting clerks is the Blank tolerance group. You must create a
new tolerance group, SUPV, for the accounting manager. You need to consider the data in
the business scenario. Modify the Blank tolerance group.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Document → Tolerance Groups → Define Tolerance Groups for Employees.
b) On the top of the list you see the Tolerance Groups Blank for some Company Codes
(for example, GR##).
c) Double-click your company code GR##; Tolerance Group Blank.
d) Enter the following data on the Change View “FI Tolerance Groups For Users”: Details
screen:
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Unit 4: Document Control
Field Name
Value
Amount per document
500000
Amount per open item account item
300000
Cash discount per line item
5%
e) Choose Save.
f) Choose Back.
g) Select/mark the Tolerance Group Blank of your Company Code GR##.
This is the tolerance group that you just modified.
h) Choose the Copy as button.
i) Enter the following data on the Change View “FI Tolerance Groups For Users”: Details of
Selected Set screen:
Field Name
Value
Group
SUPV
Company code
GR##
Amount per document
5000000
m
o800000
c
.
Amount per open item account item
il
Cash discount per line item
a
gm
10%
@
s
ye
j) Choose Save.
e
o
rl
k) Choose back twice to go to
a the Display IMG Screen.
c
2. Assign the tolerance group of the accounting manager to your user.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Document → Tolerance Groups → Assign User/Tolerance Groups.
b) Choose New Entries.
c) Enter the following data on the New Entries: Overview of Added Entries screen:
Field Name
Value
User name
S4F12–## (Your SAP Logon User)
Tolerance group
SUPV
Note:
It will work if you use the SAP user that you are logged on with.
d) Choose Save.
e) Choose back twice.
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Solution 17: Create a Tolerance Group and Assign It to a User
Note:
You have just performed the following tasks:
●
Created a new tolerance group for supervisors.
●
Added new tolerance limits to your supervisor.
●
Assigned the tolerance group of the supervisor to your user. This is an example
of the variant principle.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 4
Exercise 18
Post FI Documents
Business Example
Now that you have configured document control according to the requirements of the client,
the client has asked you to test the settings you have created. Therefore, you need to post
some simple documents in Finance.
Note:
The exercise requires you to use the following items created in a previous
exercise, as follows:
Item
Exercise
Vendor##
Maintain Business Partner
●
AE0001##
●
AE0002##
Create Account Groups for G/L Accounts
m
o
.c
il
Document Type ##
a
gm
@
s
ye
Create a Number Range and Document Type + Classify the Document
Type for Document Splitting
e
o
rl
In this exercise, when the
ca values include ##, replace the characters with the
number that your instructor assigned you.
Caution:
Remember that you assigned the tolerance group of the Accounting Manager to
your user in the last exercise. This means that the amount thresholds defined in
the SUPV tolerance group also apply to you. If necessary, change your tolerance
group to Blank again.
Post simple documents in Financial Accounting.
1. 5000 EUR is drawn from the house bank account and put into petty cash. Post this
transaction (cash account: 10010000; account bank position: 11100000, each with profit
center: PR##) using the Fiori app Post General Journal Entries in the General Ledger
group.
2. Your Accounting Manager rented a car for an out-of-town conference. Post a vendor
invoice for 110 EUR to the vendor account you created earlier (Vendor##). Choose the
Calculate Tax option. Use the tax code 1l (input tax 10% [training]). Enter the A##
authorization number that you received from the accounting manager in the Reference
field.
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Exercise 18: Post FI Documents
Post the expense to profit center PR## and the sports car rental expense AE0002##
account that you created. Use document type ## and enter a description (Conference
##) in the required Text field in the line item.
Write down the document number.
Hint:
If you cannot enter the document type in the document header, choose the
Editing options button to view the Editing Options screen. From the
Doc.type option dropdown list, choose 4 Entry with short name. Click Change
User Master and choose back.
3. While at the conference, the Accounting Manager took clients out to dinner. Post an
additional invoice for 330 units of the local currency to the entertainment expense
account AE0001## using the same criteria as in the previous task.
Write down the document number.
m
o
.c
il
a
gm
@
s
ye
4. Post a customer invoice for 220000
to your customer account (Company Code Gr##).
oe
l
Choose the Calculate tax option.
Use
the tax code 1O (output tax [training] 10%). Post to
r
the revenue account 41000500.
ca
Write down the document number.
5. Post a customer credit memo for 5500 units of the local currency to the customer
account you created earlier. Use the tax code 1O (output tax 10%[training]) and revenue
account 41000500 (you can use the Create Outgoing Invoice app).
Alternatively, in the SAP Easy Access Menu command field, enter the transaction code
FB75.
Write down the document number.
6. To check the postings that you made, display the line items of your customer and vendor.
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Unit 4
Solution 18
Post FI Documents
Business Example
Now that you have configured document control according to the requirements of the client,
the client has asked you to test the settings you have created. Therefore, you need to post
some simple documents in Finance.
Note:
The exercise requires you to use the following items created in a previous
exercise, as follows:
Item
Exercise
Vendor##
Maintain Business Partner
●
AE0001##
●
AE0002##
Create Account Groups for G/L Accounts
m
o
.c
il
Document Type ##
a
gm
@
s
ye
Create a Number Range and Document Type + Classify the Document
Type for Document Splitting
e
o
rl
In this exercise, when the
ca values include ##, replace the characters with the
number that your instructor assigned you.
Caution:
Remember that you assigned the tolerance group of the Accounting Manager to
your user in the last exercise. This means that the amount thresholds defined in
the SUPV tolerance group also apply to you. If necessary, change your tolerance
group to Blank again.
Post simple documents in Financial Accounting.
1. 5000 EUR is drawn from the house bank account and put into petty cash. Post this
transaction (cash account: 10010000; account bank position: 11100000, each with profit
center: PR##) using the Fiori app Post General Journal Entries in the General Ledger
group.
a) On the Fiori Launchpad, choose the Post General Journal Entries tile in the General
Ledger group.
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Solution 18: Post FI Documents
b) Open the screen variant list on the upper left side of the screen (sign behind the text
<No Screen Variant Selected> or <Screen Variant: xxxxxxxx). Choose variant
Z_WITH_PROFIT_CENTER from the list.
Note:
If you can`t find the Screen Variant ‘Z_WITH_PROFIT_CENTER’, choose
‘Manage’ to select this variant from the Manage Screen Variants list. Mark
the relevant variant. Choose OK to add the variant to your personalized
screen variant list. Now you can select this variant for your posting.
c) Enter the following header data:
Field Name
Value
Document Date
Current date
Posting Date
Current date
Journal Entry Type
SA
Company Code
GR##
Transaction Currency
EUR
d) In the first line of the line items, enter the following
data:
om
.c Value
l
i
Field Name
G/L Account
a
m
@g
es
Debit amt in DC (Debit amountyin Docuoe
ment Currency)
l
r
ca
10010000 (Petty Cash)
5000
e) Choose the arrow at the beginning of the line or press Enter to open the Details and
Account Assignment line item fields. Enter the following account assignment:
Field Name
Value
Profit Center
PR##
f) Press Enter.
The segment SE##, derived from the profit center PR##, will be displayed as further
account assignment.
g) In the second line of the line items, enter the following data:
Field Name
Value
G/L Account
11100000 (Bank (Train.no Cash))
Credit amt in DC (Crebit amount in Document Currency)
5000
h) Choose Simulate on the lower right side of the screen.
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Unit 4: Document Control
i) Choose Post on the lower right side of the screen.
A dialog box appears in the lower middle of the screen, with the information Journal
Entry xxxxxxxx (20XX/GR##) has been saved successfully.
j) To display the posted document again, choose Edit.
k) Return to the Fiori Launchpad screen by using the Home button.
2. Your Accounting Manager rented a car for an out-of-town conference. Post a vendor
invoice for 110 EUR to the vendor account you created earlier (Vendor##). Choose the
Calculate Tax option. Use the tax code 1l (input tax 10% [training]). Enter the A##
authorization number that you received from the accounting manager in the Reference
field.
Post the expense to profit center PR## and the sports car rental expense AE0002##
account that you created. Use document type ## and enter a description (Conference
##) in the required Text field in the line item.
Write down the document number.
Hint:
m
co in the document header, choose the
If you cannot enter the document.type
l Editing Options screen. From the
Editing options button to view the
ai
m
Doc.type option dropdown list,
g choose 4 Entry with short name. Click Change
User Master and choose back.
s@
e
y
oe
l
a) On the Fiori Launchpad, choose
the Create Incoming Invoices tile in the Accounts
ar
c
Payable group.
b) Before you fill in data, check the selected Company Code. If necessary, change the
Company Code using the Switch Company Code button (F7).
c) Check the used Screen Variant.
The Variant Z_WITH_COST_CENTER is helpful. You can change the selection of the
Screen Variant using the Tree on button. Open the Screen variants for items by clicking
the arrow before it. Select the Variant Z_WITH_COST_CENTER by double-clicking. On
the right side of the screen, you can enter the data, or you can close the tree using Tree
off.
d) Enter the following data on the Enter Vendor Invoice screen:
Field Name
Values
Basic Data
Vendor
Vendor##
Invoice Date
Current date
Reference
A##
Posting Date
Current date
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Solution 18: Post FI Documents
Field Name
Values
Document Type
## (Authorized expenses##)
If this option is not displayed on the
screen, follow the steps in the hint above.
Amount
110
Currency
EUR
Calculate tax
Select
Tax Code
1l (10 % Input tax (Training))
Items
G/L acct
AE0002##
D/C
Debit
Amount in doc.curr.
*
Text
Conference ##
Cost center
COCE##
e) Press Enter. The field Profit Center is automatically filled with PR##.
m
o
.c
f) Choose Document → Simulate.
il
a
gm
g) Check the document.
@
h) Double-click a line item to display
esor change data and choose Back.
ey
o
i) To save the document, choose
rl Post.
ca
j) Write down the document number.
k) Stay on this screen for posting the next incoming invoice.
3. While at the conference, the Accounting Manager took clients out to dinner. Post an
additional invoice for 330 units of the local currency to the entertainment expense
account AE0001## using the same criteria as in the previous task.
Write down the document number.
a) On the Enter Vendor Invoice screen, enter the following data:
Field Name
Values
Basic Data
Vendor
Vendor##
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Unit 4: Document Control
Field Name
Values
Invoice Date
Current date
Reference
A##
Posting Date
Current date
Document Type
## (Authorized expenses##)
Amount
330
Currency
EUR
Calculate tax
Select
Tax Code
1l (10 % Input tax (Training))
Items
G/L acct
AE0002##
D/C
Debit
Amount in doc.curr.
*
T.. (Tax)
1l
Text
Dinner ##
m
oCOCE##
c
.
Cost center
l
ai
m
g automatically filled with PR##.
b) Press Enter. The field Profit Center@is
s
e
c) Choose Document → Simulate.
ey
o
rl
d) Check the document.
ca
e) To save the document, choose Post.
f) Write down the document number.
g) Close the browser tab to return to the Fiori Launchpad.
4. Post a customer invoice for 220000 to your customer account (Company Code Gr##).
Choose the Calculate tax option. Use the tax code 1O (output tax [training] 10%). Post to
the revenue account 41000500.
Write down the document number.
a) On the Fiori Launchpad, choose the Create Outgoing Invoice tile in the Accounts
Receivable group.
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Solution 18: Post FI Documents
(Alternative: in the SAP Easy Access Menu command field, enter transaction code
FB70)
b) If necessary, enter your Company Code GR## and press Continue.
c) On the Enter Customer Invoice screen, enter the following data:
Field Name
Values
Basic Data
Customer
Enter your customer
Invoice Date
Current date
Posting Date
Current date
Amount
220000
Currency
EUR
Calculate tax
Select
Tax code
1O (10% Output tax (Training))
d) Choose the Tree on button and select screen variant STANDARD 3_0100.
Field Name
Values
m
Items
co
.
l
ai
G/L acct
gm
@
D/C
s
ye
e
Amount in doc.curr.
Profit center
o
rl
ca
41000500
Credit
*
PR##
e) Choose Document → Simulate.
f) Check your document.
g) Double-click a line item to display or change data and choose Back.
h) Choose Post to save the document.
i) Record your document number.
j) Stay on this page to post the customer credit memo in the next exercise step.
5. Post a customer credit memo for 5500 units of the local currency to the customer
account you created earlier. Use the tax code 1O (output tax 10%[training]) and revenue
account 41000500 (you can use the Create Outgoing Invoice app).
Alternatively, in the SAP Easy Access Menu command field, enter the transaction code
FB75.
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Unit 4: Document Control
Write down the document number.
a) Change from Invoice to Credit Memo:
Field Name
Values
Transaction (Transactn)
Credit memo
b) Enter the following data on the Enter Customer Credit Memo screen:
Field Name
Values
Basic Data
Customer
Your customer
Document Date
Current date
Posting Date
Current date
Amount
5500
Currency
EUR
Calculate tax
Select
m
o
.c
Tax code
l
i
ma
Payment
@g
Bline Date (Baseline Date)
s
ye
e
lo
r
G/L acct
1O (10 % Output tax (Training))
ca
Current date
Items
41000500
D/C
Debit
Amount in doc.curr.
*
Profit center
PR##
c) Choose Document → Simulate.
d) Check the document.
e) Double-click a line item to display or change data and choose Back.
f) Choose Post to save the document.
g) Write down the document number.
h) Close the browser tab page to return to the Fiori Launchpad.
6. To check the postings that you made, display the line items of your customer and vendor.
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Solution 18: Post FI Documents
a) On the Fiori Launchpad choose the Manage Supplier Line Items tile in the Accounts
Payable group.
b) On the Manage Suppliers Line Item screen, enter the following data:
Field Name
Values
Supplier
Vendor##
Company code
GR##
Status
Open Items
Open on Key Date
current date
Item Type
Normal Item
c) Choose Go.
The open line items are shown on the screen.
d) To use another layout on the screen, press the arrow-down button behind the shown
layout (above the single Items on the left side of your screen).
e) Choose Home.
f) On the Fiori Launchpad, choose the Manage Customer Line Items tile in the Accounts
Receivable group.
om
g) On the Manage Customer Line Item screen,
.c enter the following data:
il
Field Name
a
gm
@
Customer
s
ye
e
Company code
o
rl
ca
Status
Values
Your Customer
GR##
Open Items
Open on Key Date
current date
Item Type
Normal Item
h) Choose Go.
The open line items are shown on the screen.
i) To return to the Fiori Launchpad, choose Home.
Note:
You have just posted two vendor invoices, a customer credit memo, and a
customer invoice. You displayed the line items to check the line items.
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Unit 5
Exercise 19
Post a Document with Document Splitting
Business Example
An outgoing invoice is divided and assigned to different objects (two profit centers with
various segments). You require the receivables and tax to be split according to the revenue
lines.
Note:
This exercise requires you to use data, created in previous exercises, as follows:
Items
Exercises
GR##
Create a Company Code
PR##
Create Profit Centers, Cost Centers,
and Segments
Your Customer
Maintain Business Partner
m
co
Document Type ##
Create a Number Range and Document Type + Classify the Document
Type for Document Splitting
.
l
ai
m
g
s@
e
y
oe
In this exercise, when thelvalues include ##, replace the characters with the
r assigned you.
number that your instructor
ca
1. Enter a customer invoice for the revenues. Use the following data:
Field Name
Values
Customer
Your customer
Invoice date
Current date
Amount
110000
Calculate tax
Deselect
Tax Amount
10000
Tax Code
1O (Output tax 10% (Training))
Text
Other sales group ##
Company Code
GR##
First Item
G/L acct
41000500
Amount in doc.curr.
60000
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Exercise 19: Post a Document with Document Splitting
Field Name
Values
Profit center
PR##
Segment
<is assigned automatically
(SE##)>
Second Item
G/L acct
41000500
Amount in doc.curr.
40000
Profit center
T-PCA##
Segment
<is assigned automatically
(1000_A)>
Note:
Before saving, you need to simulate your document. With the classic
simulation option, you can see the subsequent Entry View for the FI document.
To ensure that the characteristics Profit Center and Segment are visible in all
the document lines, you need to continue with simulating the General Ledger
View.
m
o
To show the below parameters and cinformation,
navigate to the General
.
Ledger View simulation and proceed
il to Expert Mode:
●
ma
In the Configuration of Doc.
@g Splitting screen area:
es
-
Deriv. via Doc. Type.
ey
-
Business Transaction.
ar
lo
c
-
●
Business Transaction Variant.
In the Document Display screen area:
-
Item category of the base item.
-
The posting item category based on which the split is calculated.
To complete, leave Expert Mode and the General Ledger View simulation and
post your document.
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Unit 5
Solution 19
Post a Document with Document Splitting
Business Example
An outgoing invoice is divided and assigned to different objects (two profit centers with
various segments). You require the receivables and tax to be split according to the revenue
lines.
Note:
This exercise requires you to use data, created in previous exercises, as follows:
Items
Exercises
GR##
Create a Company Code
PR##
Create Profit Centers, Cost Centers,
and Segments
Your Customer
Maintain Business Partner
m
co
Document Type ##
Create a Number Range and Document Type + Classify the Document
Type for Document Splitting
.
l
ai
m
g
s@
e
y
oe
In this exercise, when thelvalues include ##, replace the characters with the
r assigned you.
number that your instructor
ca
1. Enter a customer invoice for the revenues. Use the following data:
Field Name
Values
Customer
Your customer
Invoice date
Current date
Amount
110000
Calculate tax
Deselect
Tax Amount
10000
Tax Code
1O (Output tax 10% (Training))
Text
Other sales group ##
Company Code
GR##
First Item
G/L acct
41000500
Amount in doc.curr.
60000
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Solution 19: Post a Document with Document Splitting
Field Name
Values
Profit center
PR##
Segment
<is assigned automatically
(SE##)>
Second Item
G/L acct
41000500
Amount in doc.curr.
40000
Profit center
T-PCA##
Segment
<is assigned automatically
(1000_A)>
Note:
Before saving, you need to simulate your document. With the classic
simulation option, you can see the subsequent Entry View for the FI document.
To ensure that the characteristics Profit Center and Segment are visible in all
the document lines, you need to continue with simulating the General Ledger
View.
m
o
To show the below parameters and cinformation,
navigate to the General
.
Ledger View simulation and proceed
il to Expert Mode:
●
ma
In the Configuration of Doc.
@g Splitting screen area:
es
-
Deriv. via Doc. Type.
ey
-
Business Transaction.
ar
lo
c
-
●
Business Transaction Variant.
In the Document Display screen area:
-
Item category of the base item.
-
The posting item category based on which the split is calculated.
To complete, leave Expert Mode and the General Ledger View simulation and
post your document.
a) On the Fiori Launchpad, choose the Create Outgoing Invoices tile in the Accounts
Receivable group.
Alternatively, in the SAP Easy Access Menu command field, enter transaction code
FB70.
b) If necessary, enter your Company Code GR##.
c) Enter the following data on the Enter Customer Invoice screen:
Field Name
Values
Basic Data
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Unit 5: Posting Control
Field Name
Values
Company Code
GR##
Customer
Enter your customer
Invoice Date
Current date
Posting Date
Current date
Amount
110000
Currency
EUR
Calculate tax
Leave Empty
Tax Amount
10000
Tax code
1O (10% Output tax (Training))
Text
Other sales group ##
d) Enter the following data in the Line Items Section:
Field Name
Values
First Items
G/L acct
41000500
m
o
.c
D/C
l
i
ma
Amount in doc.curr.
g
@
es
Profit center
Segment
y
e
lo
r
ca
Credit
60000
PR##
<is assigned automatically
(SE##)>
Second Items
G/L acct
41000500
D/C
Credit
Amount in doc.curr.
40000
Profit center
T-PCA##
Segment
<is assigned automatically
(1000_A)>
e) Choose Simulate.
f) Choose Back and confirm the information message to continue.
g) To simulate the General Ledger View, choose More → Document → Simulate General
Ledger.
The characteristics Profit Center and Segment must be visible in all the document
lines.
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Solution 19: Post a Document with Document Splitting
h) Select the Amount column and choose Total to create an overall total. Select the
Segment column and choose Subtotals... to create a subtotal.
i) To proceed to Expert Mode, choose the push-button Expert Mode.
j) Show the following values:
Field Name
Values
Deriv. via Doc. Type
DR
Business Transaction
0200
Business Transaction Variant
0001
Item/Acct Assgmt Cat.
Base Line 3/4
Posting items based on which the receiva- Revenue item lines 41000500(30000)
bles amount (=> account 21100000) is
and 22000000 (05100)
split
k) Choose Continue and choose Back.
l) In the application toolbar, choose Save.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 5
Exercise 20
Maintain Default Values
Business Example
The user wants to enter data only once. Therefore, you want to define default values in the
system.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. To ensure that the user cannot accidentally change the document type during document
entry, choose the necessary settings.
m
2. The value date is necessary for reflecting the transaction
in Cash Management. Activate
co
.
the function that proposes the value date when
processing
a document.
l
ai
3. Set the maximum exchange rate variance
gm for your company to 5%. Currently, the
@
s
maximum exchange rate variance ise10%,
but the financial accountant is concerned that
y
this percentage is too high.
e
o
l
ar
c
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Unit 5
Solution 20
Maintain Default Values
Business Example
The user wants to enter data only once. Therefore, you want to define default values in the
system.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. To ensure that the user cannot accidentally change the document type during document
entry, choose the necessary settings.
a) On the SAP Fiori Launchpad, choose the Create
om Outgoing Invoices tile in the Accounts
c
Receivable group of the Launchpad.
.
il
b) Choose the Editing Options button. ma
g
s@
c) At the lower part of the screen, ine the Doc. type option field, select Document type
y
hidden.
oe
rl
d) Choose Change User Master.
ca
You see a message that the options were entered in the user master records.
e) Choose Back.
f) Close the tab page.
2. The value date is necessary for reflecting the transaction in Cash Management. Activate
the function that proposes the value date when processing a document.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Document → Default Values → Default Value Date.
b) Scroll down to your CoCd (company code) GR## and select the Proposed value date
function.
c) Choose Save.
d) Choose Exit to return to the Display IMG screen.
3. Set the maximum exchange rate variance for your company to 5%. Currently, the
maximum exchange rate variance is 10%, but the financial accountant is concerned that
this percentage is too high.
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Unit 5: Posting Control
a) In Customizing, choose Financial Accounting → Financial Accounting Global
Settings → Global Parameters for Company Code → Currencies → Maximum
Exchange Rate Difference → Define Maximum Exchange Rate Difference per Company
Code.
b) Scroll down to your CoCd (company code) GR## and change the Max. exch. rate dev.
field to 5%.
c) Choose Save.
d) Choose Back to return to the Display IMG screen.
Note:
You have just set system defaults that will impact future business
transactions.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 5
Exercise 21
Maintain the Change Control for a Field
Business Example
The assignment field determines which document in sales order management forms the basis
for the accounting document. Internal auditors have requested that the assignment field
should not be changed after a transaction is posted.
Check if an assignment field is modifiable. If the field can be modified, alter the change rules
so that it no longer can be.
Note:
This exercise requires you to use records, created in a previous exercise, as
follows:
Item
Created in the Exercise
GR##
Create a Company Code
Posted FI Documents
om
c
l.
Post FI Documents
ai
m
In this exercise, when the values@ginclude ##, replace the characters with the
number that your instructor assigned
you.
es
y
e
lo
r
1. Check whether the assignment
ca field BSEG-ZUONR can be changed in your posted
customer invoice (exercise Post FI Documents).
Table 13: Customer Account Details
Field Name
Values
Customer
Your customer
Company Code
GR##
Status
Open Items
Open on Key Date
current date
Item Type
Normal Items
Table 14: Assignment Details
Field Name
Values
Assignment
47##
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Unit 5: Posting Control
2. If the assignment field can be changed, alter the change rules for account types S, D, and
K to prevent further changes to the assignment field. Use the following data:
Table 15: Account S Details
Field Name
Values
Field name
BSEG-ZUONR
Account Type
S
Transact. type
Leave Empty
Company Code
GR##
Field Can Be Changed
Leave Empty
Table 16: Account D Details
Field Name
Values
Field name
BSEG-ZUONR
Account Type
D
Transact Type
Leave Empty
Company Code
GR##
m
o
.c
Field Can Be Changed
l Leave Empty
i
ma
@g
s
ye
Table 17: Account K Details
Field Name
Field name
e
o
rl
ca
Values
BSEG-ZUONR
Account Type
K
Transact Type
Leave Empty
Company Code
GR##
Field Can Be Changed
Leave Empty
3. Check whether the assignment field BSEG-ZUONR is no longer modifiable. Use the
following data:
Table 18: Assignment Details
Field Name
Values
Assignment
88##
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Unit 5
Solution 21
Maintain the Change Control for a Field
Business Example
The assignment field determines which document in sales order management forms the basis
for the accounting document. Internal auditors have requested that the assignment field
should not be changed after a transaction is posted.
Check if an assignment field is modifiable. If the field can be modified, alter the change rules
so that it no longer can be.
Note:
This exercise requires you to use records, created in a previous exercise, as
follows:
Item
Created in the Exercise
GR##
Create a Company Code
Posted FI Documents
om
c
l.
Post FI Documents
ai
m
In this exercise, when the values@ginclude ##, replace the characters with the
number that your instructor assigned
you.
es
y
e
lo
r
1. Check whether the assignment
ca field BSEG-ZUONR can be changed in your posted
customer invoice (exercise Post FI Documents).
Table 13: Customer Account Details
Field Name
Values
Customer
Your customer
Company Code
GR##
Status
Open Items
Open on Key Date
current date
Item Type
Normal Items
Table 14: Assignment Details
Field Name
Values
Assignment
47##
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Unit 5: Posting Control
a) On the Fiori Launchpad, choose the Manage Customer Line items tile in the Accounts
Receivable group of the Launchpad.
b) Enter the data in the table, Customer Account Details
c) Choose Go.
d) Select the first item on the screen using the checkbox in front.
e) Choose Edit Line Items.
f) On the upcoming screen, you can see the Assignment field (sector: Additional Data).
g) Enter the data in the table, Assignment Details.
h) On the bottom of the screen, choose OK.
On the screen, you can see a quick information message that the data has been
changed.
i) Stay on this screen.
2. If the assignment field can be changed, alter the change rules for account types S, D, and
K to prevent further changes to the assignment field. Use the following data:
Table 15: Account S Details
Field Name
Values
om
BSEG-ZUONR
c
.
Field name
il S
Account Type
a
gm
@
Transact. type
s
ye
e
Company Code
Field Can Be Changed
o
rl
ca
Leave Empty
GR##
Leave Empty
Table 16: Account D Details
Field Name
Values
Field name
BSEG-ZUONR
Account Type
D
Transact Type
Leave Empty
Company Code
GR##
Field Can Be Changed
Leave Empty
Table 17: Account K Details
Field Name
Values
Field name
BSEG-ZUONR
Account Type
K
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Solution 21: Maintain the Change Control for a Field
Field Name
Values
Transact Type
Leave Empty
Company Code
GR##
Field Can Be Changed
Leave Empty
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Document → Rules for Changing Documents → Document Change Rules, Line
Item.
b) Choose New Entries.
c) Enter the data in the table, Account S Details.
d) Choose Enter.
e) Choose Back to return to the overview screen.
f) Select/Mark your new entry and choose Copy As.
g) Enter the data in the table, Account D Details.
h) Choose Copy (Enter).
i) Choose Save.
j)
k)
l)
m)
om
c
Select your new entry and choose Copy As.
l.
i
a
Enter the data in the table, Account KmDetails.
g
s@
Choose Copy (Enter).
e
ey
o
Choose Enter.
rl
ca
n) To return to the Display IMG screen, choose Back.
3. Check whether the assignment field BSEG-ZUONR is no longer modifiable. Use the
following data:
Table 18: Assignment Details
Field Name
Values
Assignment
88##
a) Go back to the Manage Customer Line Items screen.
b) Select a line item and choose Edit Line Item.
On the upcoming screen, you can see the Assignment field.
c) Enter the data in the table, Assignment Details.
d) On the bottom of the screen, choose OK.
The following message appears: Assignment is not changeable for the
selected item ....... .
e) Choose OK.
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Unit 5: Posting Control
f) To return to the Fiori Launchpad, choose Back.
Note:
You have created a document change rule that states that for customer,
vendor, and G/L postings, the assignment field is not modifiable after
posting.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 5
Exercise 22
Post a Document Reversal
Business Example
Sometimes, users enter and post a document incorrectly. In such a case, the document needs
to be reversed and re-entered correctly. Management want to be able to correct transaction
figures.
Configure the company code to allow negative postings and reverse documents.
Note:
This exercise requires you to use data, created in previous exercises, as follows:
Item
Exercise
GR##
Create a Company Code
Posted Documents
Post FI Documents
om
c
In this exercise, when a value includes .##, replace the ## characters with the
l
number that your instructor assigned
ai you.
m
g
s@
e
1. Check whether your company code
ey allows negative postings. Allow negative postings in
o
the company code.
rl
ca
2. Check the reasons for reversal that can be used to perform reversal by negative postings.
3. Check the balance of your cash account (10010000) from the exercise Post FI
Documents. Display the account balance, navigate to the posted document and perform a
negative reversal. Display the balance again and notice the changes.
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Unit 5
Solution 22
Post a Document Reversal
Business Example
Sometimes, users enter and post a document incorrectly. In such a case, the document needs
to be reversed and re-entered correctly. Management want to be able to correct transaction
figures.
Configure the company code to allow negative postings and reverse documents.
Note:
This exercise requires you to use data, created in previous exercises, as follows:
Item
Exercise
GR##
Create a Company Code
Posted Documents
Post FI Documents
om
c
In this exercise, when a value includes .##, replace the ## characters with the
l
number that your instructor assigned
ai you.
m
g
s@
e
1. Check whether your company code
ey allows negative postings. Allow negative postings in
o
the company code.
rl
ca
a) In Customizing, choose Financial
Accounting → General Ledger Accounting
→ Business Transactions → Adjustment Posting/Reversal → Permit Negative
Posting.
b) On the Change View “Maintain Negative Postings in Company Code”: Overview screen,
choose Position.
c) In the Another entry dialog box, enter GR## in the Company Code field.
d) Choose Continue.
e) If it is not yet active, select the Negative Postings Permitted checkbox.
f) Save the entries.
g) Choose Back to return to the Display IMG screen.
2. Check the reasons for reversal that can be used to perform reversal by negative postings.
a) In Customizing, choose Financial Accounting → General Ledger
Accounting → Business Transactions → Adjustment Posting/Reversal → Define
Reasons for Reversal.
b) Check Reason codes.
The Neg. postng indicator is set amongst others for reversal reasons 03, 04 and 05.
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Solution 22: Post a Document Reversal
c) Choose back.
3. Check the balance of your cash account (10010000) from the exercise Post FI
Documents. Display the account balance, navigate to the posted document and perform a
negative reversal. Display the balance again and notice the changes.
a) On the Fiori Launchpad, choose the Display G/L Account Balances tile in the General
Ledger group.
b) On the G/L Account Balances screen, enter the following data:
Field Name
Values
Ledger
0L (Leading Ledger)
Company Code
GR##
G/L Account
0010010000
Ledger Fiscal Year
current year
Period From
leave empty
Period To
leave empty
c) Choose Go.
d) Record the balances for the current period.
Debit: _______________
m
o
.c
il
Credit: _____________
a
gm
e) Double-click the debit Balance of the
@ current period. Click the arrow (>) to expand the
s
e
structure.
y
e
The line items that created the
lo balance are displayed on the lowest level.
ar
c of the Journal Entry.
f) Click the underlined number
g) In the dialog box, click Manage Journal Entries.
h) On the Manage Journal Entries screen, choose the Back to Journal Entry button.
i) Check whether this is the correct Document to reverse. If you are sure, choose the
Reverse button on the lower right screen section.
j) On the Reverse Journal Entry screen, insert the following data:
Field Name
Values
Reversal Reason
Reversal (neg.post.) in current
period (03)
Posting Date
Posting date of original item
Tax Reporting Date
no change necessary
Period
leave empty
Check Void Reason
leave empty
k) Choose OK.
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Unit 5: Posting Control
The message Reversed document is posted appears on the middle and upper
section of your screen.
l) Alternatively, you can use the following app to do the reversal: Manage Journal Entries.
Select/Mark the line item and choose the push-button Reverse.
m) To return to the G/L Account Balances screen, choose Back twice.
n) Record the balances for the current period.
Debit: _______________
Credit: _____________
o) Compare these values to the balances recorded before the reversal.
p) To return to the Fiori Launchpad, choose Home.
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Unit 5
Exercise 23
Maintain Terms of Payment
Business Example
The company uses various terms of payment. Cash discounts are to be posted automatically
by the system. The company has negotiated new terms of payment with a vendor.
Note:
This exercise requires you to use records created in the exercises Create
Company Code, Create Cost Centers, Profit Center, Segments and Maintain
Business Partner.
In this exercise, when a value includes ##, replace the ## characters with the
number that your instructor assigned you.
1. You are required to define a new terms of payment key, AC##, and test it to ensure that it
works. The new terms negotiated with your vendor
m are as follows:
co
●
●
●
●
5% cash discount for immediate payment
l.
ai
m
g 14 days
2% cash discount for payment within
s@
e
No deduction for payment in 30
eydays
o
rl date
The posting date is the baseline
ca
Use the following data:
Field Name
Values
Payt. Terms
AC##
Account Type
Customer
Do not select
Vendor
Select
Default for Baseline date
Posting Date
Payment terms
Term 1
Percentage
5%
No. of days
Leave Empty
Term 2
Percentage
2%
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Unit 5: Posting Control
Field Name
Values
No. of days
14
Term 3
No. of days
30
2. Assign the new terms of payment to your vendor. Enter the terms of payment in the
vendor master record. Use the following data:
Table 19: Vendor
Field Name
Values
Business Partner
Vendor##
Table 20: BP Role
Field Name
Values
Display in BP role
Training FI Vendor (a-z)
Table 21: Terms of Payment
om
c
.Values
Field Name
il
a
gm
Terms of payment
AC##
s@
ye
e
3. Use the new terms of payment key
the next time you enter an invoice. Test the new terms
lofor 4,000 units of the local currency. Use the G/L
of payment by posting an invoice
r
a
account 65001000, the costccenter COCE## and the input tax code V0 (0%) for the debit
posting. Choose the Create Incoming Invoices app. Use the Z_WITH_COST_CENTER
screen variant. Use the following data:
Table 22: Invoice Details
Field Name
Values
Vendor
Vendor##
Invoice date
yesterday’s date
Posting Date
current date
Reference
1##
Table 23: Tax Details
Field Name
Values
Amount
4000
Tax code
V0(0% Input Tax non taxable))
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Exercise 23: Maintain Terms of Payment
Table 24: Cost Center Details
Field Name
Value
G/L account
65001000
D/C
Debit
Amount in Doc.curr.
*
Tax code
V0(0% Input Tax non taxable)
Cost center
COCE##
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Unit 5
Solution 23
Maintain Terms of Payment
Business Example
The company uses various terms of payment. Cash discounts are to be posted automatically
by the system. The company has negotiated new terms of payment with a vendor.
Note:
This exercise requires you to use records created in the exercises Create
Company Code, Create Cost Centers, Profit Center, Segments and Maintain
Business Partner.
In this exercise, when a value includes ##, replace the ## characters with the
number that your instructor assigned you.
1. You are required to define a new terms of payment key, AC##, and test it to ensure that it
works. The new terms negotiated with your vendor
m are as follows:
co
●
●
●
●
5% cash discount for immediate payment
l.
ai
m
g 14 days
2% cash discount for payment within
s@
e
No deduction for payment in 30
eydays
o
rl date
The posting date is the baseline
ca
Use the following data:
Field Name
Values
Payt. Terms
AC##
Account Type
Customer
Do not select
Vendor
Select
Default for Baseline date
Posting Date
Payment terms
Term 1
Percentage
5%
No. of days
Leave Empty
Term 2
Percentage
2%
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Solution 23: Maintain Terms of Payment
Field Name
Values
No. of days
14
Term 3
No. of days
30
a) In Customizing, choose Financial Accounting → Accounts Receivable and Accounts
Payable → Business Transactions → Incoming Invoices/Credit Memos → Maintain
Terms of Payment.
b) Choose New Entries.
c) On the New Entries: Details of Added Entries screen, enter the data in the table
provided.
d) Choose Enter.
e) In the Explanations area, the terms of payment are described by the application. Check
that you have entered the terms of payment correctly.
f) Save the entries and, if a dialog box appears, confirm it.
g) Choose back twice.
2. Assign the new terms of payment to your vendor.
m Enter the terms of payment in the
vendor master record. Use the following data: co
.
l
ai
Table 19: Vendor
m
g
s@
Field Name
e
ey
Business Partner
o
l
ar
Values
Vendor##
c
Table 20: BP Role
Field Name
Values
Display in BP role
Training FI Vendor (a-z)
Table 21: Terms of Payment
Field Name
Values
Terms of payment
AC##
a) On the Fiori Launchpad, choose the Maintain Business Partner tile in the Accounts
Payable group of the launchpad.
b) On the Maintain Business Partner screen, enter your Vendor (Vendor##).
c) Choose Enter.
d) On the Display Organization: ..... screen, enter the BP Role Training FI Vendor (a-z).
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Unit 5: Posting Control
e) Choose Enter.
f) On the next screen, choose Company Code.
Now you see the company code-specific data on the screen.
g) To change the data, choose Switch Between Display and Change.
h) On the Vendor: Payment Transactions tab, enter your new Terms of Payment (AC##).
i) Save the entries.
The following message appears: Changes have been saved.
j) Close the browser tab to return to the Fiori Launchpad.
3. Use the new terms of payment key the next time you enter an invoice. Test the new terms
of payment by posting an invoice for 4,000 units of the local currency. Use the G/L
account 65001000, the cost center COCE## and the input tax code V0 (0%) for the debit
posting. Choose the Create Incoming Invoices app. Use the Z_WITH_COST_CENTER
screen variant. Use the following data:
Table 22: Invoice Details
Field Name
Values
Vendor
Vendor##
Invoice date
yesterday’s date
om
c
l.current date
Posting Date
i
a
gm
Reference
s@
1##
e
Table 23: Tax Details
Field Name
y
oe
rl
ca
Values
Amount
4000
Tax code
V0(0% Input Tax non taxable))
Table 24: Cost Center Details
Field Name
Value
G/L account
65001000
D/C
Debit
Amount in Doc.curr.
*
Tax code
V0(0% Input Tax non taxable)
Cost center
COCE##
a) On the Fiori Launchpad, choose the Create Incoming Invoices tile in the Accounts
Payable group.
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Solution 23: Maintain Terms of Payment
b) If the Company Code dialog box appears, enter the company code, GR##.
c) Press Enter.
d) On the Basic Data tab, enter the data in the table, Invoice Details.
e) Press Enter and enter the data in the table, Tax Details.
f) Choose Tree on. Open the Screen variants for items folder. Double-click
Z_WITH_COST_CENTER. Enter the data in the table, Cost Center Details.
g) Choose Post.
Caution:
Do not choose the Park document icon.
h) Close the Create Incoming Invoices browser tab.
Note:
You have just performed the following activities:
●
Created new terms of payment
●
Assigned the new terms to your
omvendor master record
.c
When you post an invoice, the
ilnew terms of payment are defaulted from
the vendor master record. ma
@g
s terms of payment have been defaulted from the
To check whether the enew
y
vendor master record:
oe
l
r
On the Fiori Launchpad,
choose the Manage Suppliers Line Items tile in the
ca
Accounts Payable group.
Enter your supplier number and the company code on the selection screen
and choose Go.
To check the terms of payment, choose the Layout Variant SAP — Terms
of Payment.
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Unit 5
Exercise 24
Create a Tax Code and Post a Customer
Invoice
Business Example
Management has requested that you provide the basic tax requirements of your country for
the prototype. They have suggested that you use the tax template of SAP S/4HANA for your
country.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
Create a new tax code and post a customer invoice with taxes.
Note:
This exercise requires you to use data created in a previous exercise, as follows:
Item
Exercise
m
co
GR##
.
l
ai
PR##
m
g
s@
e
y
oe
Your Customer
rl
Create Company Code
Create Profit Centers, Cost Centers,
and Segments
Maintain Business Partner
ca
1. Create a new tax code for non jurisdictional taxes. The federal government of your country
implements a tax reform and sets the value-added tax rate at 20%. Create a new output
tax code ## to adjust to the new tax requirements.
2. Make your newly created tax code relevant for Financial Accounting Outgoing Invoice
Transactions.
3. Test the new tax code by entering a customer invoice. Post a customer invoice for
300000 units of local currency to your customer account. Choose Calculate Tax. Use the
tax code that you created and its jurisdictional code if required. Post to the revenue
account 41000500 and profit center PR##.
Note:
Record the document number on your data sheet.
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Unit 5
Solution 24
Create a Tax Code and Post a Customer
Invoice
Business Example
Management has requested that you provide the basic tax requirements of your country for
the prototype. They have suggested that you use the tax template of SAP S/4HANA for your
country.
In this exercise, when the values include ##, replace the characters with the number that your
instructor assigned you.
Create a new tax code and post a customer invoice with taxes.
Note:
This exercise requires you to use data created in a previous exercise, as follows:
Item
Exercise
m
co
GR##
Create Company Code
.
l
ai
PR##
Create Profit Centers, Cost Centers,
and Segments
m
g
s@
e
y
oe
Your Customer
Maintain Business Partner
rl
ca
1. Create a new tax code for non jurisdictional taxes. The federal government of your country
implements a tax reform and sets the value-added tax rate at 20%. Create a new output
tax code ## to adjust to the new tax requirements.
a) In Customizing, choose Financial Accounting → Financial Accounting Global Settings
→ Tax on Sales/Purchases → Calculation → Define Tax Codes for Sales and
Purchases.
b) In the Country field, enter DE.
c) Choose Continue.
d) Enter ## for Tax code.
e) Press Enter.
f) In the Properties dialog box, enter the following data:
Field Name
Values
Tax code
##
Name for value-added tax
Output tax 20%
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Unit 5: Posting Control
Field Name
Values
Tax type
A (Output tax)
g) Choose Continue/Enter.
h) Enter 20 in the column for Tax percent. rate, on the line for Output Tax MWS and press
Enter.
i) To assign a tax account, choose Tax accounts.
j) In the Chart of Accts (chart of accounts), enter YCOA.
k) Choose Continue.
The For All Tax Codes (output tax) assigned G/L acct, 22000000 is shown on the next
screen.
l) Choose Continue.
m) Save your data.
n) Close back.
2. Make your newly created tax code relevant for Financial Accounting Outgoing Invoice
Transactions.
a) In Customizing, choose Financial Accountingm→ Accounts Receivable and Accounts
Payable → Business Transactions → Outgoing
co Invoices/Credit Memos → Outgoing
.
Invoices/Credit Memos – Enjoy → Define
il Tax Code per Transaction.
a
m
@g
b) In the Country field, enter DE.
c) Choose Continue.
s
e
ey
lo
r
d) On the Change View: “TaxaCode Selection for Transactions”: Overview screen, choose
c
New Entries.
e) On the New Entries: Overview of Added Entries screen, enter the following data:
Field Name
Values
Tax code
##
Transactn
Financial Accounting outgoing
invoice
Initial
Do not select
f) Choose Save.
g) Choose back.
3. Test the new tax code by entering a customer invoice. Post a customer invoice for
300000 units of local currency to your customer account. Choose Calculate Tax. Use the
tax code that you created and its jurisdictional code if required. Post to the revenue
account 41000500 and profit center PR##.
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Solution 24: Create a Tax Code and Post a Customer Invoice
Note:
Record the document number on your data sheet.
a) On the Fiori Launchpad, choose the Create Outgoing Invoice tile in the Accounts
Receivable group.
(Alternative: In the SAP Easy Access Menu, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Invoice (Transaction Code
FB70).)
b) If necessary, enter your Company Code GR## and press Continue.
c) On the Enter Customer Invoice screen, enter the following data:
Field Name
Values
Basic Data
Company Code
GR##
Customer
Enter your customer
Invoice Date
Current date
Posting Date
Current date
Amount
300000
m
o
.c
Currency
l
i
ma
Calculate tax
g
@
es
Tax code
y
e
lo
EUR
Select
## (your new tax code)
ar
c and select screen variant Z_WITH_PROFIT_CENTER.
d) Choose the Tree on button
Field Name
Values
Items
G/L acct
41000500
D/C
Credit
Amount in doc.curr.
*
Tax Code
##
Profit center
PR##
e) Choose Document → Simulate.
f) Check your document.
g) Choose Post to save the document.
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Unit 5: Posting Control
Note:
You have done the following:
●
Created a new tax code
●
Posted a customer invoice to demonstrate automatic tax posting
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Unit 5
Exercise 25
Configure Cross-Company Code Transactions
Business Example
Management wants to set up a foreign subsidiary and is wondering whether SAP S/4HANA
can handle cross-company code postings.
Configure automatic posting for cross-company code transactions between two companies.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. Configure automatic posting for cross-company code transactions between your
m instructor, GR00. Define account
company code GR## and the company code ofothe
c
14000100 for your company code GR## and
l.account 14000200 for the company code of
i
the instructor. Configure each account forareceivables and payables.
m
g
s@
e
y
oe
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Unit 5
Solution 25
Configure Cross-Company Code Transactions
Business Example
Management wants to set up a foreign subsidiary and is wondering whether SAP S/4HANA
can handle cross-company code postings.
Configure automatic posting for cross-company code transactions between two companies.
Note:
This exercise requires you to use the Company Code, GR##, that you created in
the exercise Create a Company Code.
In this exercise, when the values include ##, replace the characters with the
number that your instructor assigned you.
1. Configure automatic posting for cross-company code transactions between your
m instructor, GR00. Define account
company code GR## and the company code ofothe
c
14000100 for your company code GR## and
l.account 14000200 for the company code of
i
the instructor. Configure each account forareceivables and payables.
m
g
a) In Customizing, choose Financial Accounting
→ General Ledger Accounting →
s@
e
Business Transactions → Prepare
Cross-Company
Code Transactions. Enter the
ey
o
following data:
l
r
Field Name or Data Typeca
Value
Company code 1
GR##
Company code 2
GR00 (Company Code of the
trainer)
b) Choose Continue.
c) On the Configuration Accounting Maintain: Automatic Posts - Clearing Account screen,
enter the following data:
Field Name
Values
Company Code 1
Receivable - Debit Posting Key
40
Receivable - Account Debit
14000100
Payable - Credit Posting Key
50
Payable - Account Credit
14000100
Company Code 2
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Solution 25: Configure Cross-Company Code Transactions
Field Name
Values
Receivable - Debit Posting Key
40
Receivable - Account Debit
14000200
Payable - Credit Posting Key
50
Payable - Account Credit
14000200
d) Save the entries.
e) To return to the Display IMG screen, choose Back.
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Unit 5
Exercise 26
Post and Display Cross-Company Code
Transactions
Business Example
Management want to set up a foreign subsidiary and are wondering whether SAP S/4HANA
can handle cross-company code postings.
Note:
This exercise requires you to use the records, created in previous demonstrations
and exercises, as follows:
Item
Demonstration/Exercise
GR00 and GR##
Create a Company Code
COCE00 and COCE##
Create Profit Centers, Cost Centers,
and Segments
om
c
.
il
Vendor##
Maintain Business Partner
ma
@g
In this exercise, when the values
es include ##, replace the characters with the
y
number that your instructor
e assigned you.
o
l
ar
c
Post a sample transaction for central
purchasing and check the cross-company code
document.
1. You receive an invoice from your vendor for 55000 units in the local currency for material
that you also purchased for the company code of the instructor. You ordered two-fifths of
the material for the company code of the instructor. Use the tax code 1I (Input tax 10%
[training]). Post a cross-company code invoice to enter the information from the invoice
for your company code and the costs from the invoice for the company code of the
instructor (the expense account for both company codes is 65003000). The cost center
is COCE## (your company code) and the other cost center is COCE00 (the company
code of the instructor).
Record your document number or numbers.
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Exercise 26: Post and Display Cross-Company Code Transactions
Note:
Delete your user assignments to tolerance group SUPV. Otherwise, you will not
be authorized to post in the company code of the instructor. You can find your
user assignments to the tolerance group in Customizing, under Financial
Accounting → Financial Accounting Global Settings → Document →
Tolerance Groups → Assign User/Tolerance Groups. On the Change View
“Assign User” -> Tolerance Groups: Overview screen, select the line with your
user and press Delete (Shift+F2).
2. Check your posting. Look at your cross-company code document again.
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Unit 5
Solution 26
Post and Display Cross-Company Code
Transactions
Business Example
Management want to set up a foreign subsidiary and are wondering whether SAP S/4HANA
can handle cross-company code postings.
Note:
This exercise requires you to use the records, created in previous demonstrations
and exercises, as follows:
Item
Demonstration/Exercise
GR00 and GR##
Create a Company Code
COCE00 and COCE##
Create Profit Centers, Cost Centers,
and Segments
om
c
.
il
Vendor##
Maintain Business Partner
ma
@g
In this exercise, when the values
es include ##, replace the characters with the
y
number that your instructor
e assigned you.
o
l
ar
c
Post a sample transaction for central
purchasing and check the cross-company code
document.
1. You receive an invoice from your vendor for 55000 units in the local currency for material
that you also purchased for the company code of the instructor. You ordered two-fifths of
the material for the company code of the instructor. Use the tax code 1I (Input tax 10%
[training]). Post a cross-company code invoice to enter the information from the invoice
for your company code and the costs from the invoice for the company code of the
instructor (the expense account for both company codes is 65003000). The cost center
is COCE## (your company code) and the other cost center is COCE00 (the company
code of the instructor).
Record your document number or numbers.
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Solution 26: Post and Display Cross-Company Code Transactions
Note:
Delete your user assignments to tolerance group SUPV. Otherwise, you will not
be authorized to post in the company code of the instructor. You can find your
user assignments to the tolerance group in Customizing, under Financial
Accounting → Financial Accounting Global Settings → Document →
Tolerance Groups → Assign User/Tolerance Groups. On the Change View
“Assign User” -> Tolerance Groups: Overview screen, select the line with your
user and press Delete (Shift+F2).
a) On the Fiori Launchpad, choose the Create Incoming Invoice tile in the Accounts
Payable group. (Alternatively, in the SAP Easy Access command field, enter the
transaction code FB60.)
Make sure that you are posting in your Company Code GR##.
Hint:
Screen variant STANDARD 3_0100 includes the field company code for
posting.
Enter the following data:
Field Name
Value
m
Basic
coData
.
l
ai
Company Code
gm
Vendor
@
s
ye
Invoice date
Posting Date
e
o
rl
ca
GR##
Vendor##
Current Date
Current Date
Amount
55000
Currency Key
EUR
Calculate Tax
Deselect
Tax Amount
5000
Tax Code
1I (Input tax 10% (training))
First Line Item
G/L acct
65003000
D/C
Debit
Amount in Doc. curr.
30000
Company Code
GR##
Cost center
COCE##
Second Line Item
G/L acct
65003000
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Unit 5: Posting Control
Field Name
Value
D/C
Debit
Amount in Doc. curr.
*
Company Code
Instructor’s company code
(normally = GR00)
Cost center
COCE00
b) Choose Simulate .
c) To check the document, double-click a line item to display or change data. Choose
Back to display all line items, then choose Back to go back to the Enter Vendor Invoice:
Company Code GR## screen. Notice the entries for the cross-company clearing
account.
d) Choose Back.
e) Choose Post to save the document.
f) Write down the document numbers.
m
o
.c
g) Choose Continue.
il
a
gm
h) Close the tab.
s@
2. Check your posting. Look at your cross-company
code document again.
ye
e
a) On the Fiori Launchpad, choose
lo the Display Journal Entry — Cross—Company Code tile
r
in the Accounts Payable group
(Transaction Code: FBU3). (Alternatively, from the
ca
menu bar, choose Document –> Display.)
b) Enter your Cross Company Code No..
c) Press Enter to display your document.
d) Close the browser tab page.
Note:
You have just performed the following tasks:
●
Configured the automatic posting for cross-company code clearing with
the company code of your instructor
●
Posted a cross-company code document
●
Displayed a cross-company code document.
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Unit 6
Exercise 27
Clear an Account
Business Example
Your customer has returned a faulty product they purchased from your company. You must
post a credit memo to clear the original invoice posting. SAP S/4HANA provides two
transactions for clearing open items, account clearing and post with clearing. In this exercise
you use the account clearing function.
Note:
This exercise requires you to use data created in previous exercises, as follows:
Item
Exercise
GR##
Create a Company Code
Your Customer
Maintain Business Partner
PR##
Create Profit Centers, Cost Centers,
m
co and Segments
.
l
ai
m
In this exercise, when the values@ginclude ##, replace the characters with the
number that your instructor assigned
you.
es
y
e
lo
r
1. Post a customer invoice andcaa credit memo for 5500 EUR. When entering the customer
invoice, change the proposed terms of payment key to 0001 (due immediately). Use tax
code 10 (10% output tax [training]), revenue account 41000500, and profit center PR##.
2. Create a credit memo with the same data as the previous step (without entering the
payment terms).
3. Display the line items in your customer account.
4. Clear the items with the credit memo that you created for the same amount as the
customer invoice for 5500 EUR.
5. Check the line items in the customer account after clearing.
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Unit 6
Solution 27
Clear an Account
Business Example
Your customer has returned a faulty product they purchased from your company. You must
post a credit memo to clear the original invoice posting. SAP S/4HANA provides two
transactions for clearing open items, account clearing and post with clearing. In this exercise
you use the account clearing function.
Note:
This exercise requires you to use data created in previous exercises, as follows:
Item
Exercise
GR##
Create a Company Code
Your Customer
Maintain Business Partner
PR##
Create Profit Centers, Cost Centers,
m
co and Segments
.
l
ai
m
In this exercise, when the values@ginclude ##, replace the characters with the
number that your instructor assigned
you.
es
y
e
lo
r
1. Post a customer invoice andcaa credit memo for 5500 EUR. When entering the customer
invoice, change the proposed terms of payment key to 0001 (due immediately). Use tax
code 10 (10% output tax [training]), revenue account 41000500, and profit center PR##.
a) On the Fiori Launchpad, choose the Create Outgoing Invoices tile in the Accounts
Receivable group.
Alternatively, in the SAP Easy Access Menu command field, enter transaction code
FB70.
b) If necessary, enter your Company Code GR##.
c) Enter the following data on the Enter Customer Invoice screen:
Field Name
Values
Basic Data
Customer
Your customer
Invoice Date
Current date
Posting Date
Current date
Amount
5500
Currency
EUR
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Solution 27: Clear an Account
Field Name
Values
Calculate tax
Select
Tax code
1O (Output Tax 10% (Training))
d) In the Payment tab page, enter Payt Terms value 0001 (Payment Terms).
e) Choose the Tree on button and select screen variant STANDARD 3_0100. Enter the
following data:
Field Name
Values
Items
G/L acct
41000500
D/C
Credit
Amount in doc.curr.
*
Profit center
PR##
f) Choose the Simulate button.
g) Choose Post to save the document.
m
h) Record your document number.
o
.c
l
i) Stay on this page to post the customeraicredit memo in the next exercise step.
gm
2. Create a credit memo with the same data
s@ as the previous step (without entering the
e
y
payment terms).
oe
a) Change from Invoice to Credit
rl memo:
Field Name
ca
Transactn (Transaction)
Values
Credit memo
b) Enter the following data on the Enter Customer Credit Memo screen:
Field Name
Values
Basic Data
Customer
Your customer
Document Date
Current date
Posting Date
Current date
Amount
5500
Currency
EUR
Calculate tax
Select
Tax code
1O (Output Tax 10% (Training))
Payment
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Unit 6: Financial Document Clearing
Field Name
Values
Bline Date (Baseline Date for Due Date
Calculation)
Current date
Items
G/L acct
41000500
D/C
Debit
Amount in doc.curr.
*
Profit center
PR##
c) To save the document, choose Post.
d) Make a note of the document number.
e) Close the Browser tab page to return to the Fiori Launchpad.
3. Display the line items in your customer account.
a) On the Fiori Launchpad, choose the Manage Customer Line Items tile in the Accounts
Receivable group. (Alternatively, in the command
field of the SAP Easy Access, enter
om
c
transaction code FBL5N.)
.
l
ai
m
b) On the Manage Customer Line Item gscreen,
enter the following data:
@
s
ye
Field Name
Customer
Company code
oe
l
r
ca
Values
Your Customer
GR##
Status
All Items
Posting Date
from 1. of current month to
Current date
Item Type
Normal Item
c) Choose Go.
Now the open line items are shown on the screen.
Note:
The invoice for 5500 EUR and the credit memo are both open items
(Clearing Status of Items column).
d) Choose Home to return to the Fiori Launchpad.
4. Clear the items with the credit memo that you created for the same amount as the
customer invoice for 5500 EUR.
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Solution 27: Clear an Account
a) On the Fiori Launchpad, choose the Clear Incoming Payments — Manual Clearing tile in
the Accounts Receivable group.
Note:
There are different ways to Clear an account:
●
●
●
On the Fiori Launchpad, choose the Clear Incoming Payments — Manual
Clearing tile in the Accounts Receivable group.
On the SAP Easy Access screen, choose Accounting → Financial
Accounting → Accounts Receivable → Account → Clear.
Alternatively, enter transaction code F­32.
b) Choose Clear Open Items on the right side of your screen. Enter the following data:
Field Name
Value
Customer
Your Customer
Company Code
GR##
c) Choose OK.
On the left side of the screen, there is a section,
om Open Items and on the right side, there
c
is a section, Items to Be Cleared.
.
il
d) Choose Clear behind the single line items
ma on the left side of your screen to select the
g
items for clearing (DG; —5.500 and
s@ DR; 5.500).
e
y the right side of the screen.
The selected items are shown eon
o
e) Choose Post.
l
ar
c
You see a message that the posting was successful.
f) To display the posted document, choose Display.
g) Choose Home.
5. Check the line items in the customer account after clearing.
a) On the Fiori Launchpad, choose the Manage Customer Line Items tile in the Customer
Accounts group. Alternatively, in the command field of the SAP Easy Access menu,
enter transaction code FBL5N.
b) Enter the following data on the Manage Customer Line Item screen:
Field Name
Values
Customer
Your Customer
Company code
GR##
Status/Line Item Section
Cleared Items
Open on Key Date
current date
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Unit 6: Financial Document Clearing
Field Name
Values
Item Type
Normal Item
c) Choose Go.
Now the invoice and the credit memo are cleared items.
d) Choose Back to return to the Fiori Launchpad.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 6
Exercise 28
Post with Clearing
Business Example
Customers pay open invoices to take advantage of cash discounts. For this reason, you need
to know how to post an incoming payment with a cash discount.
Note:
The exercise requires you to use the following items created in a previous
exercises:
Item
Exercise
GR##
Create a Company Code
Posted Document
Post FI Documents
In this exercise, when the values include ##,
m replace the characters with the
o
number that your instructor assigned you.
c
.
l
ai
m
g EUR from your customer to clear the open item
1. You have received a payment of 213400
s@
e
of 220000 EUR that you posted in y
the lesson Simple Documents in SAP S/4HANA. If you
e you entered the invoice, manually enter 6600 EUR
did not grant a cash discount when
o
l
cash discount. Use bank clearing
ar account 11100000.
c
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Unit 6
Solution 28
Post with Clearing
Business Example
Customers pay open invoices to take advantage of cash discounts. For this reason, you need
to know how to post an incoming payment with a cash discount.
Note:
The exercise requires you to use the following items created in a previous
exercises:
Item
Exercise
GR##
Create a Company Code
Posted Document
Post FI Documents
In this exercise, when the values include ##,
m replace the characters with the
o
number that your instructor assigned you.
c
.
l
ai
m
g EUR from your customer to clear the open item
1. You have received a payment of 213400
s@
e
of 220000 EUR that you posted in y
the lesson Simple Documents in SAP S/4HANA. If you
e you entered the invoice, manually enter 6600 EUR
did not grant a cash discount when
o
l
cash discount. Use bank clearing
ar account 11100000.
c
a) On the Fiori Launchpad, choose the Post Incoming Payments tile in the Accounts
Receivable group. (Alternatively, choose Accounting → Financial
Accounting → Accounts Receivable → Document Entry → Incoming Payments
(Transaction F-28)). Use the following data:
Field Name
Value
General Information
Company Code
GR##
Posting Date
Current date
Document Date
Current date
Value Date
Current date
Journal Entry Type
DZ (Customer Payment)
Bank Data
G/L Account
11100000
Amount/Currency
213400 / EUR
Open Item Selection
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Solution 28: Post with Clearing
Field Name
Value
Account Type / Account ID
Customer / Your Customer
b) Choose Propose Items.
The open line items are shown on the lower left side of your screen.
On the right side of your screen, the Items to Be Cleared section is shown.
c) To select the invoice for 220000 EUR, choose Clear (behind the line item).
The selected line item is shown in the section Items to Be Cleared.
d) Enter the Discount Amount of 6600 EUR manually in the last column (Discount
Amount).
e) Choose Enter.
f) Choose Post to save the document.
The message Success: Journal entry....successfully posted. appears.
g) If you like to analyze the posted document choose Display.
h) Choose Home.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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Unit 6
Exercise 29
Manage Payment Differences
Business Example
Some of your customers only make partial payments of open invoices. These underpayments
must be posted in the accounts receivable account.
Note:
This exercise requires you to use data, created in a previous exercise, as follows:
Item
Exercise
GR##
Create a Company Code
PR##
Create Profit Centers, Cost Centers,
and Segments
In this exercise, when the values include ##,
m replace the characters with the
o
number that your instructor assigned you.
c
.
l
ai
m
Enter a partial payment, create a reason code
@g for damaged goods, and post an incoming
payment with a cash discount and a reason
es code.
ey
1. A customer has cash flow problems
lo and cannot pay an invoice in full.
ar
c
As a basis for the incoming payment,
post a customer invoice for 100000 EUR to your
customer account. Choose the Calculate Tax option. Use the tax code 1O (Output Tax
(Training)). Post to the revenue account 41000500 and profit center PR##.
You receive an incoming payment of 40000 EUR from your customer (bank clearing
account 11100000) for the invoice for 100000 EUR that you have just posted. Post the
incoming payment as a partial payment to your customer account.
To check the postings that you have made, display the line items of your customer.
2. Customers are reducing their payments because of goods damaged during transport. You
want to record these amounts. You decide to create a reason code, Goods damaged
during transport Z##, to write off this difference.
3. Your have received a payment of 250000 EUR from your customer and you must post this
against the open item for 300000 EUR. Your customer is requesting a price reduction for
the remaining amount because the goods were damaged in transit. Post the difference as
a residual item using the reason code that you created, Z## (Bank account 11100000).
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Unit 6
Solution 29
Manage Payment Differences
Business Example
Some of your customers only make partial payments of open invoices. These underpayments
must be posted in the accounts receivable account.
Note:
This exercise requires you to use data, created in a previous exercise, as follows:
Item
Exercise
GR##
Create a Company Code
PR##
Create Profit Centers, Cost Centers,
and Segments
In this exercise, when the values include ##,
m replace the characters with the
o
number that your instructor assigned you.
c
.
l
ai
m
Enter a partial payment, create a reason code
@g for damaged goods, and post an incoming
payment with a cash discount and a reason
es code.
ey
1. A customer has cash flow problems
lo and cannot pay an invoice in full.
ar
c
As a basis for the incoming payment,
post a customer invoice for 100000 EUR to your
customer account. Choose the Calculate Tax option. Use the tax code 1O (Output Tax
(Training)). Post to the revenue account 41000500 and profit center PR##.
You receive an incoming payment of 40000 EUR from your customer (bank clearing
account 11100000) for the invoice for 100000 EUR that you have just posted. Post the
incoming payment as a partial payment to your customer account.
To check the postings that you have made, display the line items of your customer.
a) On the SAP Easy Access screen, choose Accounting → Financial Accounting →
Accounts Receivable → Document Entry → Invoice (Transaction Code FB70).
Alternatively use the Fiori Launchpad (App Create Outgoing Invoices in tile group
Accounts Receivable).
b) Enter the following values:
Field Name
Value
Company Code
GR##
Customer
Your customer
Invoice date
Current date
Posting Date
Current date
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Unit 6: Financial Document Clearing
Field Name
Value
Amount
100000
Calculate tax
Select
Tax code
1O (Output tax 10%)
Items
G/L acct
41000500
Amount in doc.curr.
*
T.. (Tax Code)
1O
Profit center
PR##
c) Choose Post and choose Exit.
d) On the SAP Easy Access screen, choose Accounting → Financial Accounting →
Accounts Receivable → Document Entry → Incoming Payments. Alternatively, enter
transaction code F­28.
e) Enter the following values:
Field Name
Values
Document
omHeader
.c
l
GR##
i
Company Code
a
m
@g
Document Date
s
ye
Posting Date
Currency
e
o
rl
ca
Current date
Current date
EUR
Bank Data
Account
11100000
Amount
40000
Value Date
Current date
Open Item Selection
Account
Your customer
f) Choose Process Open Items.
g) Double-click the open item for 100000 EUR.
h) If necessary, activate the item and deactivate the others.
i) Choose the Partial Pmt tab page.
j) Double-click the amount in the Payment Amount field to update the value with the
partial payment amount (40000).
k) Choose Post and choose Back.
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Solution 29: Manage Payment Differences
l) On the SAP Easy Access screen, choose Accounting → Financial Accounting →
Accounts Receivable → Account → Display/Change Line Items. Alternatively, enter
transaction code FBL5N.
m) Enter the following values:
Field Name
Value
Customer account
Your customer
Company code
GR##
Line item selection
Open items
Select
Open at key date
Current date
n) Choose Execute.
The partial payment and the assigned invoice remain open items.
o) Double-click the partial payment (Doc.Type DZ; 40000) and display the invoice
reference in the Payment for field.
2. Customers are reducing their payments because of goods damaged during transport. You
want to record these amounts. You decide to create a reason code, Goods damaged
during transport Z##, to write off this difference.
om
a) In Customizing, choose Financial Accounting
.c → Accounts Receivable and Accounts
l
Payable → Business Transactions → Incoming
Payments → Incoming Payments
ai
m
Global Settings → Overpayment/Underpayment
→ Define Reason Codes.
g
s@
b) Enter GR## as the company code.
ye
e
c) Choose Enter.
d) Choose New Entries.
o
rl
ca
e) Enter the following values:
Field Name
Values
RCd
Z##
Short text
Damage in transit
Long text
Goods damaged in transit
Column C (Indicator: Charge Off Differences via Separate Account)
Select
f) Choose Save.
3. Your have received a payment of 250000 EUR from your customer and you must post this
against the open item for 300000 EUR. Your customer is requesting a price reduction for
the remaining amount because the goods were damaged in transit. Post the difference as
a residual item using the reason code that you created, Z## (Bank account 11100000).
a) View incoming payments with differences. On the SAP Easy Access screen, choose
Accounting → Financial Accounting → Accounts Receivable → Document Entry →
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Unit 6: Financial Document Clearing
Incoming Payments. (Alternatively, enter transaction code F­28.) Enter the following
data:
Field Name
Value
Document Header
Company Code
GR##
Document Date
Current date
Posting Date
Current date
Currency
EUR
Bank Data
Account
11100000
Amount
250000
Value Date
Current date
Open Item Selection
Account
Your customer
b) Choose Process Open Items.
m
o (Document Type DR) and deactivate
c) If necessary, activate the item for 300000cEUR
.
the others.
l
ai
m items are all activated or deactivated.)
(It depends on your user settings, if gthe
s@
d) Delete the CashDiscount amount
yeor enter 0. Choose Enter.
oe
e) To create a residual item, choose
the Res.Items tab page. Enter the following data:
rl
Field Name
ca
Value
Residual Items
50000
RCd
Z##
f) Choose Document → Simulate.
The residual item is written off using your reason code Z## (account 44000000).
g) To check the document, double-click a line item to display or change data.
h) Choose Post to enter the document.
Record the document number.
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Solution 29: Manage Payment Differences
Note:
You have performed the following tasks:
●
Created a write-off reason code.
●
Posted an incoming payment with a difference.
●
Created a residual item.
●
Assigned the write-off reason code.
m
o
.c
il
a
gm
@
s
ye
e
o
rl
ca
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