Documentation Requirements Country Line Items HL legal aspects (MTD Group comments) Colombia 1 B/L Type Colombia 2 Date of Issue Place where and when the Bill of Requirement Lading is issued and date thereof. s The date can only be a date after the goods have been received. Colombia 3 Shipper Details Special add. Country Requirements OB/L only Yes, it is mandatory. Full name and postal address incl. Complete name, address, phone country of the party with whom the contract of carriage has been concluded by the carrier. It may show the actual shipper or the shipper's freight forwarder. Comments OBL demanded by local law. Release at Destination Request should be sent to : “COBLRAD” box ([email protected]) For import cargoes: Date of issue is submit into manifest could be modify before daperture date For export cargoes: issue date is always the departure vessel date / no exceptions if customer ask for a different date. Full address must be added including city and country. Country Line Items Colombia 4 Consignee Details HL legal aspects (MTD Group comments) This box must be completed either with the name and full address of the consignee or the words "to order". Special add. Country Comments Requirements Complete name, address, NIT (tax Full address must be added id), phone and city. including NIT (tax id), contact and phone number. For internal custom transit cargoes consignee field should mention the correct disposal into the consignee field, it means it should show the Code assigned by DIAN, deposit name, DTA, OTM or Free Zone to which cargo will be moved. For cargos consigneed to a customer located outside, original bl should be duly endorsed by shipper or consignee. Notify address won't be enough. If a “Direct Delivery” is requested by customer it must be added into consignee field. For House Hold Goods Consignee and/or notify must be a moving company. This kind of cargo cannot moved between Colombian ports. Cabotage is not accepted for House Hold Goods. Country Line Items Colombia 5 "To order" Bill of lading HL legal aspects (MTD Group comments) Special add. Country Requirements Yes NO Colombia 6 Complete name, address, phone 7 Notify Details The name of the party with full postal address, to whom, in applicable trades and places, the arrival notice might be sent. Tax ID Colombia Colombia 8 Packaging All documents must register quantity and type of packing. Yes Comments "To order" is allowed but endorsement is requested, and the notify must be located in Colombia because is relevant information for on the Colombian customs system. The notify must be updated as consignee on the customs system. The notify can make an endorsement to any other consignee. Full address must be added and can add POBX only as additional information Tax ID must be added on consignee field. When Pallets are involved into a shipment, it should be showed as main packing type. Pallets are not suficient, they demand minimum paking unit, i.e: 10 pallets with 5 boxes. Country Line Items Colombia 9 Cargo Description HL legal aspects (MTD Group comments) Description of cargo as submitted by the shipper required for commercial purposes. As the shipper is responsible for the accuracy, HLAG accepts no responsibility. Special add. Country Requirements Cargo name and description must be clear and included in the first lines of the description field. Government Restriction on Commodities: Used Cars: Import of this commodity is allowed only for Diplomatic people but only as house hold goods (NOT for trade porpuse). This commodity is not accepted for a natural person. Textiles: It is not allowed to handle import transit for this commodity, cargo should arrive directly from outside to the final Colombian port. Cabotaje is not acceptable for this commodity. Consignee has to present an advance declaration before vessel arrival. Wooden material: A valid and actual Fumigation certificate must be presented before authorities, otherwise a physical inspection is required. Used and Dismantled machinery : Are not allowed to be moved within internal ports in Colombia. House Hold Goods : Are not allowed to be moved within internal ports in Colombia. Controled Chemical Products : Are not allowed to be moved within internal ports in Colombia. Comments According to customer instructions and no generic commodity name, always put as much detail. And allways following origin and destination law/requirements.Always input description on short and extended description fields Country Line Items HL legal aspects (MTD Group comments) Colombia 10 Cargo Description (cont.) Colombia 11 Harmonized Codes Colombia 12 Marks & Numbers Not mandatory on bl. Colombia 13 DG Cargo Colombia 14 Reefer Cargo It is mandatory IMO, UN, CLASS, Flash point, phone and contact person. BL should show the temperature. All remarks in the B/L must be limited to what Hapag-Lloyd can control which is limited to providing a functional reefer within the specified capabilities of the respective reefer container. Any remark beyond that increases Hapag-Lloyd's liability and reduces our defence against a claim. *It is strongly recommended, not to mention any ventilation instruction on the B/L in an express form, as there are no records for it produced during the shipment or transit/voyage. Therefore we will not be able to provide evidence for the successful execution of these instructions in accordance with the B/L. Instruction should be limited to initial vent setting Special add. Country Requirements Household Goods: For House Hold Goods Consignee and/or notify should be a moving company. Not mandatory on bl. Comments If a moving company is not mentioned on consignee or notify for House Hold Goods, cargo take the risk to be abandoned. Not mandatory - this information is added only if customer request this information, according to customers request, as much as detail they want this information Not mandatory - this information is added only if customer request this information, according to customers request, as much as detail they want this information As per new law this information is mandatory on bl. Country Line Items HL legal aspects (MTD Group comments) Colombia 15 Tare Weight Special add. Country Requirements It doesn't need to be shown on bl. Colombia 16 Cargo Weight Gross and Net weights should be expressed in kilograms. Colombia 17 Cargo Gross Volume Not mandatory on bl. Colombia 18 For SSH B/L: Indication of original B/L Number / Vessel Voyage Yes accepted but we will have 5 days to expone the reason and justification and advise vessel avaliable to load the cargo. Original and SSH B/L always need to be referenced each other. SSH cargo must arrive within 60 days of the case being presented. Comments Not necessary by law unless customer require this information. Kilograms are mandatory by local law, libras/pounds are not accepted. Not mandatory - this information is added only if customer request this information, according to customers request, as much as detail they want this information If possible to avoid SSH cargo in order to avoid inconveniences with consignee. Country Line Items Colombia 19 Container Seal Colombia 20 Freight Details HL legal aspects (MTD Group comments) Special add. Country Requirements This point requires special emphasis to avoid serious problems to importers. There are no restrictions regarding the number and types of seals used. Seals mentioned in the BL must be mentioned in the Manifest and vice-versa. Seals mentioned in the BL must be found intact on thecontainer. Lack or discrepancy of seals will cause customs to hold the cargo for detailed official survey of contents. This official survey can take over one month to be performed. If the importer formally expresses his wish NOT to proceed with the official survey, then a Ship's Agentdeclaration clarifying the problem may be enough to solve the issue. Freight charges and surcharges must be shown in the manifest. We can accept b/l without freight ( as agree, as per agreement) but the manifest must show the freight and charges. However, if consignee request break down the freight and charges according your negotiation and commercial invoice, we will have to emit freight certification based on information registered in manifest. Freight charges and surcharges shown in the BL must reflect the exact amount shown in the manifest. Comments The port provides this informartion to agent. If the seal is different the Agent notifies customer. Freight as agreed accepted on bl. Country Line Items HL legal aspects (MTD Group comments) Special add. Country Requirements Freight Collect accepted. Colombia 21 Payment terms Colombia 22 Part Load Bs/L FCL shipments with more than one Yes accepted but each document B/L and different consignees, the must show separate freight. B/L must be claused as follows: "Container to be delivered only if Bill of Lading No........ is presented together with this BIll of Lading. Otherwise Container to be stripped on the Pier for account of cargo" Colombia 23 Print B/L at Destination Regarding "Remote Printing" please refer to section 7.3 of the Documentation Manual Colombia 24 Transit cargo (cargo has been discharged in Country "A" and arrives by land transport at Country "B" (final destination): Place/Countr y of final delivery RAD – Release at Destination is acceptable Submit your request to: [email protected] Charge Code: XNY Not applicable. Comments Elsewhere payment is forbidden due to local regulations for any Shipment without POL or POD located at Colombia. If part bls are consigneed to different customers, they need to get in touch each other in order to proceed with clearance process. Always we need authorization from POL via email Do not generate MTD's for transshipment cargo Country Line Items Colombia 25 Transshipme nt (cargo has been discharged in Country "A" and arrives by feeder/differe nt main liner at Country "B": Place/Countr y of final delivery Colombia 26 Bill of Lading clauses HL legal aspects (MTD Group comments) Special add. Country Requirements Agency should present all documents covering transshipment cargo showing Port of loading, Port of Discharge and Final Destination, Carrier have 30 days to load these cargoes to their final destination, after this deadline cargoes will be confiscated by customs authorities. Corrections are not accepted between 48 working hours before vessel arrival to Colombian port and 24 hours after vessel departure from Colombian port. This is due to documents presented before Colombian Authories should contain the same information on arrival and departure. Documentation can not be changed while the cargo is in Colombia. No Comments Transshipment cargoes are subject to physical inspections for which costs should be assume by shipper and/or consignee. Documentation Requirements Country Line Items HL legal aspects (MTD Group comments) Dominican Republic 1 B/L Type Dominican Republic 2 Dominican Republic 3 Dominican Republic 4 Date of Issue Place where and when the Bill of Requirement Lading is issued and date thereof. s The date can only be a date after the goods have been received. Shipper Full name and postal address incl. Details country of the party with whom the contract of carriage has been concluded by the carrier. It may show the actual shipper or the shipper's freight forwarder. Consignee This box must be completed either Details with the name and full address of the consignee or the words "to order". All Consignees including ‘To Order’ must be domicile in the Dominican Republic and have a valid address and telephone number. Special add. Country Requirements SWB or OB/L No address must be shown name, adress, Contact, tax ID, phone numbers allowed Comments As per Dominican customs regulation, cargoes can only be released against presentation of original Bill of Lading or a bond guarantee in case same is missing. Seaway bills are accepted in original format. "To Order" Bill of Ladings duly endorsed are accepted by Dominican customs authorities. Telex release is not allowed since a physical BL is needed for the cargo clearance. this is automatically added on B/L but is not mandatory according to local law, Agent follows Hapag's documentation policy A real address is necessary Tax ID is mandatory. Tax ID number for consignee is required to show on Bill of Lading. Country Line Items HL legal aspects (MTD Group comments) Dominican Republic Dominican Republic 5 6 "To order" Bill of lading Notify Details The name of the party with full postal address, to whom, in applicable trades and places, the arrival notice might be sent. Dominican Republic 7 Tax ID Mandatory for Consignee and Notify Dominican Republic Dominican Republic 8 Packaging NO RESTRICTIONS 9 Cargo Description Dominican Republic 10 Harmonized Codes Yes, 6 digits Dominican Republic 11 Marks & Numbers NO REQUIERMENTS Dominican Republic 12 DG Cargo NO REQUIERMENTS Description of cargo as submitted by the shipper required for commercial purposes. As the shipper is responsible for the accuracy, HLAG accepts no responsibility. Special add. Country Requirements Yes Comments Is mandatory full name, address, tax ID, contact name and phone numbers of Notify party. For local law is permitted any information such as PO Box or neighborhood or whatever address. Tax ID number for notify party is required to show on Bill of Lading. Not necessary can be added or not - Please clarify if mandatory or not! inner packing recommended NO RESTRICTIONS Must be properly endorsed Always is fill according to customer, transshipment or destination country requirements. / NO SPECIFIC REQUIREMENT FOR DR, WE GUIDE BY DESTINATION RULES . Brand, Model, Chassis number and year of fabrication of any vehicle that is manifested as import cargo are mandatory. Information must be in cargo description in FIS Agent add the HS 6 digits because this is Hapag's proceedure but not because the local law require this information Usually customer add Marks & Numbers for commodity "Coffee, coca" Class/UN Number/Technical Name Because Hapag Lloyd ask for it but is not required by local law Country Line Dominican Republic 13 Dominican Republic Dominican Republic Dominican Republic Dominican Republic 14 15 16 17 Items HL legal aspects (MTD Group Special add. Country comments) Requirements Reefer All remarks in the B/L must be Cargo limited to what Hapag-Lloyd can control which is limited to providing a functional reefer within the specified capabilities of the respective reefer container. Any remark beyond that increases Hapag-Lloyd's liability and reduces our defence against a claim. *It is strongly recommended, not to mention any ventilation instruction on the B/L in an express form, as there are no records for it produced during the shipment or transit/voyage. Therefore we will not be able to provide evidence for the successful execution of these instructions in accordance with the B/L. Instruction should be limited to initial vent setting Tare Weight NO Cargo Weight Cargo Gross Volume For SSH B/L: Indication of original B/L Number / Vessel Voyage Must be in Kilos NO No Comments This informartion is not included on B/L Always included on B/L because of Hapag proceedure' Not added on B/L No shortshipments are acceptable by Agent, therefore they do not have any SSH. Country Line Items Dominican Republic 18 Container Seal Dominican Republic 19 Freight Details Mandatory. Bills of Lading should show all freight charges and surcharges. Dominican Republic Dominican Republic 20 Payment terms Part Load Bs/L Dominican Republic 22 COLLECT CHARGES ARE ACCEPTABLE Part Loads not allowed at all. Multiple consignees for same container is prohibited. AD – Release at Destination is acceptable Submit your request to: [email protected] and [email protected] m 21 Print B/L at Destination HL legal aspects (MTD Group comments) Part Loads not allowed at all. Multiple consignees for same container is prohibited. Regarding "Remote Printing" please refer to section 7.3 of the Documentation Manual Special add. Country Requirements YES Comments By local law at least one seal must be added, but can add as many as the customer wants. It is imperative to properly seal the containers. Info in B/L and manifest must be the same. Lack of correct information could delay the delivery of cargo. As per Local Customs requirement law (3489, Art 16, e) freighted Bill of Lading is required because this is information that Customs will use to calculate charges relevant to the shipment. Also NVOCC needs to be freighted. Part Loads not allowed at all. Multiple consignees for same container is prohibited. According to customers request, if a clause is needed we add this information. But according to local law is not necessary. Country Line Items Dominican Republic 23 Dominican Republic 24 Dominican Republic 25 Transit cargo (cargo has been discharged in Country "A" and arrives by land transport at Country "B" (final destination): Place/Countr y of final delivery Transshipme nt (cargo has been discharged in Country "A" and arrives by feeder/differe nt main liner at Country "B": Place/Countr y of final delivery Bill of Lading clauses HL legal aspects (MTD Group comments) Special add. Country Requirements NOT ALLOWED Comments FINAL POD HAS TO BE SHOWN Local law do not request this information, and transshipment information is never added to MTD. NO Only when customer request this information or in destination country is required. The only country we connect to is Haiti, no transit to Haiti is allowed at this time as feeder Service is available. It is not permitted to put in the BL "CARGO IN TRANSIT TO HAITI" or any other text to that effect when CY Caucedo.
