Subido por Odon Juan Zelarayan Muñoz

Artichoke Producers IPIA draft 11 13

Anuncio
INDIVIDUAL PROJECT
IMPLEMENTATION
AGREEMENT
Approved December 2013
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
INSTRUCTIONS
Individual Project Implementation Agreement [IPIA]
1. Uses of this Template. This template is for use by CARE Member Partners (CMPs) when
preparing an IPIA to implement a project or program at country offices managed by other
CMPs across CARE International. A form of this template may also be used to document
project-level implementation arrangements between CMPs, including Developing Country
Members and Affiliate Members of CI (e.g. Raks Thai, CARE Brasil, CARE India, CARE
Peru, etc.). This form may also be used in short-term emergency projects, with various
reporting deadlines and other terms modified accordingly.
2. Template Text. This template contains mandatory headings to ensure consistency of form,
and suggested text for use under each heading. CMPs should use the same headings and
strongly consider the text under each heading, but each CMP may vary the text (e.g.
reporting requirements, payment processes, deadlines, defined terms, procedural
particularities, etc) so long as the text is generally consistent with the CI Code, and
negotiated and agreed upon between the parties. The form also may not be comprehensive
of all projects and donors; for example, in the event of a multi-year project funded in
instalments or the project’s funding being conditional (not fully funded), the parties may need
to consider language that will address the donor commitment of funds, and how and when
payments will be made. Finally, it is generally expected that the base template will contain
essential business terms between the parties, with the attachments providing donor-specific
requirements.
3. Completion of this Template. This template is required to be initially prepared by the CMP
for presentation and negotiation with the Lead Member and Country Office, with preparation
occurring within seven (7) business days of confirmation of receipt of donor funding from the
donor, and finalization within seven (7) business days of signature of the donor
agreement/contract. The template contains a number of blank fields which will require the
appropriate staff to complete in each instance.
4. Attachments. In order to ensure full compliance and transparency with project/program
expectations and donor requirements, it is generally required that the actual contract or grant
agreement from the donor, including project/program description and budget (the
project/program proposal and budget narrative submitted to the donor, as applicable), be
attached to the IPIA in full. If applicable, CMPs are encouraged to attach any template
reporting forms that are expected to be used by the implementing party.
5. Amendments/Modifications. Almost all IPIAs will need to formally modified at some point
during their term. This template allows for two practices depending on the preferences of the
CMP/Country Office. The IPIA may be modified by re-issuing the entirety of the IPIA with the
desired changes, replacing entirely the prior version. Alternatively, the IPIA may be modified
by separate writing specifically indicating the desired change; in this case, each amendment
should be numbered sequentially. The beginning of the template IPIA provides a location for
clarifying which method will be used.
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 2 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 3 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
INDIVIDUAL PROJECT/PROGRAM IMPLEMENTATION AGREEMENT
BETWEEN
CARE USA
(“CARE Member Partner or “CMP”)
AND
CARE Peru
Pursuant to funding received by CMP from General Mills Foundation (“Donor”), this
Individual Project/Program Implementation Agreement (“IPIA), as may be amended, together
with its attachments incorporated by reference, is governed by the CARE International Code
(“CI Code”).
This IPIA will be modified by either of the following ways (choose one):
 By revision/reissuance of this IPIA in its entirety
X By separate written amendment in which case each required modification will be numbered
sequentially.
>> I. SUMMARY INFORMATION
A. Donor
B. Donor Contract/Grant Number
C. Project/Program Number/Fund Code
D. Program Name (state the program to
which this project contributes or if this is
funding a complete program, please
state the name)
E. Project Name
E. Project/Program Start and End Date
F. Total Contract/Grant Amount
G. Current Obligated/Committed
Amount
H. Current Funding Period (if limited)
I. Current CMP Budget Share, (including
any direct costs)
J. Current Country Office Budget Share
K. Indirect Cost
Recovery/NICRA/Administrative
Retention (if any)
L. Shared Project Costs
(amount/percentage, responsible
party/budget)
M. Match/Cost Share (total)
a. Country Office Contribution, if any
General Mills Foundation
Improving Capacity and Livelihoods for
Artichoke Producers
11/15/13 – 11/14/17
$300,000
$50,000
$261,000
$39,000 (13% of total budget)
N/A
N/A
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 4 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
(and type)
b. Lead Member Contribution, if any
(and type)
c. CMP Contribution, if any (and type)
N/A
N. Other (if any):___________________
N/A
N/A
>> II. PROJECT/PROGRAM SUMMARY
CMP hereby provides funding to Country Office for the activities, budget and deliverables (the
“Project”) described in the proposal submitted to the Donor and the agreement (the “Donor
Agreement”) signed by the CMP with the Donor, as may be modified from time to time, which is
attached hereto as Attachment A, and for no other purpose. The parties agree to comply with
the terms hereof and the Donor Requirements found at Attachment B. The activities of the
Project/Program generally include the following: Improving Capacity and Livelihoods for
Artichoke Producers and the project is understood to be contributing to results in line with (the
program).
>> III. PAYMENT
A. Advance Payment
Payments under this IPIA shall be made from CMP to Country Office on an advance basis in
USD consistent with the activities and detailed budget attached at Attachment C.
B. Payment Schedule
Payment Amounts and Dates
Date/Event/Milestone Currency Amount
Requirements/Remarks
IPIA signed
USD
$25,000
5/30/14
USD
$25,000
(1) Payments will be made in US Dollars, and Country Office agrees to confirm receipt.
(2) CMP payments to Country Office are contingent upon (i) satisfactory progress of the
Project/Program by the Country Office, (ii) timely submission of narrative and financial
reports pursuant to Article IV of this IPIA, and (iii) compliance with the terms and conditions
of this IPIA and applicable laws and regulations.
(3) All expenditures shall subsequently be documented in the Monthly Financial Report (MFR).
Such forms shall be submitted to Sheila Alcid (sheila.alcid@care.org).
C. Bank Account
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 5 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
Payments under this IPIA shall be made to the following account:
Bank Name
Bank Address
Account Number
SWIFT Code
Currency of
Account
BANCO DE CREDITO DEL PERU
AVENIDA JUAN DE ARONA 893 SAN ISIDRO- LIMA- PERU
193-2026600-1-16
BCPLPEPL
USD
D. Exchange Rates
CMP, Lead Member and Country Office agree to actively manage any exchange rate risk prior
to and during this IPIA pursuant to Section 5 of the CI Code. Notwithstanding the foregoing, in
circumstances such as a loss of value of the Donor currency, the amount committed by CMP
shall not change regardless of exchange rate fluctuations, except by written agreement by an
authorized representative of the CMP. It is understood that this may result in changes in
activities or milestones of the project as agreed between CMP, Country Office, and, if
necessary, Donor.
E. Bank Charges
Bank charges for fund transfers will be borne by the sender pursuant to Section 5 of the CI
Code.
>> IV. PROJECT/PROGRAM REPORTING
Country Office agrees to fully and timely comply with the project/programmatic and financial
reporting requirements set forth in the Donor Agreement , and with any other report that may be
required by Donor or reasonably required by CMP during implementation of the
Project/Program. A summary of narrative and financial reports, work plan/budget submissions,
if any, and final reports is attached at Attachment D. In the event the Donor requires
submission of any report directly by Country Office, or communicates directly with Country
Office about material issues relating to implementation of the Project/Program, Country Office
and CMP will work collaboratively to provide a responsive submission. CMP shall timely
provide feedback on any report to the Country Office prior to submission to the Donor.
A. Narrative Reports
(1) Language for
Reports
(2) Content and
Frequency of Narrative
Project/Program
Reports
(3) Special Narrative
Reports
English
The CO will submit interim narrative reports in sufficient detail to
comply with the Donor Agreement on 6/15/14, 12/15/14, 6/15/15,
12/15/15, 6/15/16, 12/15/16 and 6/15/17.
N/A
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 6 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
(4) Other Required
Narrative Reports
(5) Other Reports as
Reasonably Requested
N/A
N/A
B. Financial Reports
(1) Content and
Frequency of Financial
Reports
The CO will submit interim financial reports in sufficient detail to
comply with the Donor Agreement on 6/15/14, 12/15/14, 6/15/15,
12/15/15, 6/15/16, 12/15/16 and 6/15/17.
(2) Other Required
Financial Reports
Monthly Report: All financial information required by the CARE USA
financial system, should be submitted by the15th) of each month to
CARE USA Finance, Attn: Sheila Alcid (Sheila.alcid@care.org).
(3) Other Reports as
Reasonably Requested
(4) Method of Currency
Conversion
(5) Budget Line Item
Transfer Restrictions/
Donor Line Item
Flexibility Limits
(6) Currency Used for
Financial Reporting
(7) Interest
N/A
N/A
USD
N/A
C. Work Plans and Budgets
If required by the Program/Project and/or the Donor, the parties shall work together to timely
submit any required work plans and related budgets to the Donor in a form required by Donor,
as follows:
Description of Required Submission (if any)
Due Date to Donor
In the event of a need for revised work plans and/or budgets, the CMP and CO will work
together to ensure a timely submission pursuant to Donor requirements, if any.
D. Final Reports/Project Conclusion
CMP and Country Office will work together to ensure a timely and efficient close-out of the
project/program pursuant to applicable Donor regulations and reasonable requirements of CMP.
Any costs relating to close-out activities taking place after the term of this IPIA shall be born by
the Country Office, except by written agreement by an authorized representative of the CMP.
(1) Content Final
Narrative Reports
The CO will submit a final narrative report in sufficient detail to comply
with the Donor Agreement on 12/15/17 which is 14 days prior to the
report due date to the Donor.
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 7 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
(2) Content of Final
Financial Reports
The CO will submit a final financial report in sufficient detail to comply
with the Donor Agreement on 12/15/17, which is 14 days prior to the
report due date to the Donor.
(3) Other:
____________
>> V. PROCUREMENT, ASSET MANAGEMENT, AND DISPOSAL OF
ASSETS
(1) Any Donor specific requirements relating to procurement, asset management and disposal
of project assets will be contained in Attachments A and B, and will take preference over
other terms in this section.
(2) Country Office shall maintain a policy that provides for a high level of integrity and
avoidance of conflicts of interest in the procurement process. Procurement transactions
shall be conducted in a manner to provide, to the maximum extent practical, open and free
competition. Contracts shall be awarded only to those bids that are responsive to the
solicitation and are most advantageous considering price, quality, and other factors deemed
appropriate by the CO, and should be made only with responsible parties who possess the
potential ability to perform successfully under the terms and conditions of the proposed
procurement.
(3) Country Office should maintain an inventory of equipment and supplies purchased under
this Agreement, provide reasonable maintenance, insurance, and care, and ensure their use
for the benefit of the Project. Refer to Attachments A and B for any applicable threshold of
application.
(4) Unless stated specifically in Attachments A and B, Country Office may not dispose of any
equipment or supplies without prior written approval of an authorized representative of CMP.
>> VI. SCHEDULE OF EVALUATIONS
CMP and Country Office will work together to conclude the terms of reference of any written
evaluation of the Program/Project pursuant to the below estimated schedule. Country Office will
receive as much notice as possible for any other evaluations that may be scheduled. The CMP
will submit any terms of reference to the Donor for approval, if required, and representatives of
the Donor may be invited to participate in the evaluation. The cost of evaluations will be
covered by the Program/Project unless agreed upon in writing in advance. Both CMP and
Country Office will be provided a copy of any evaluation of the Program/Project.
Date of
Evaluation
Type of
Evaluation
Date to
Conclude
TOR
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Other
Page 8 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
>> VII. MONITORING AND CAPACITY BUILDING
(1) Monitoring visit(s) addressing the priorities of CMP and/or the Donor may be undertaken by
CMP staff or designates of the CMP. Monitoring may include visits to in-country
Program/Project partners. CMP agrees to develop a brief terms of reference for any visit for
input from the CO , and provide adequate advance notice of any monitoring visits, preferably
at least 30 days. Country Office agrees to cooperate with any such visit. Monitoring visits
should conclude with either a verbal or written final report as soon as practical after the
conclusion of a monitoring visit. Costs of any monitoring visits, activities or reports will be as
provided in the approved budget for the Program/Project. If Program/Project funding is not
available, the cost will be borne by the CMP. Consistent with Section 5 of the CI Code, and
as may be specifically set forth in Attachment B, CMP agrees to provide Country Office
with information necessary to comply with the terms and conditions of this IPIA.
(2) Any sub-grants to partner organizations will be effectively monitored by Country Office to
ensure that activities are consistent with the sub-grant and in accordance with applicable
laws and regulations, including capacity building of partner organizations. Such monitoring
may include site visits, periodic reviews, audits, and other monitoring activities or
requirements. Country Office agrees to implement any supplemental monitoring activities
that may be reasonably requested and budgeted by CMP or required by the Donor. Any
sub-grants/contracts made with partner organizations will be made available to CMP upon
request.
>> VIII. AUDITS/RECORD RETENTION
During the term of this IPIA and for 5 years thereafter, and with as much notice as practical, the
Donor, CMP and/or its agents, during normal business hours, will have full and free access to
inspect, audit and make extracts of such books and records. CMP shall advise Country Office
as soon as practicable, preferably at least 30 days advance notice, of any anticipated audit of
the Country Office, and Country Office agrees to cooperate with any such audit. As specific in
Attachment B, CMP may require Country Office to have performed an external audit required
to be timely submitted to the CMP. The costs of any audit shall be borne by the Project, or as
may be otherwise agreed by the parties.
Records and supporting documentation relating to the Program/Project shall be maintained for a
period of 5 years after the submission of the final reports required by this IPIA, the cost of which
shall be born by the Country Office except by written agreement by an authorized representative
of the CMP. Destruction of records may occur only when the Country Office is advised by CMP
that there is no reason for such records to be maintained due to audit, legal, or other reasons.
>> IX. VISIBILITY
As set forth specifically in Attachment A or B, Country Office will comply with any
requirements, processes and/or procedures for the public recognition of the Donor under this
IPIA.
>> X. TERMINATION AND SUSPENSION
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 9 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
1) Country Office understands that the Donor Agreement is subject to certain termination
and/or suspension rights of the Donor. Any termination or suspension by the Donor shall be
applied to this IPIA.
2) CMP may terminate or suspend this IPIA if Country Office materially fails to comply with this
IPIA, provided that Country Office is given ninety (90) days prior notice of the effective date
of the termination or suspension, during such time Country Office will be given reasonable
opportunity to remedy/cure the default in CMP’s reasonable discretion.
3) Only if exceptional circumstances warrant, and after consideration of reputational risk,
Country Office may terminate this IPIA upon providing ninety (90) days’ prior written notice
to CMP.
4) The parties may mutually agree in writing to terminate this IPIA for any reason.
5) Upon receipt of and in accordance with any termination or suspension notice from the Donor
or CMP, Country Office agrees to take immediate action to minimize expenditures and
obligations funded by this IPIA and cancel such obligations whenever possible. The costs of
winding down the Program/Project shall be in accordance with the requirements of the
Donor Agreement and the Donor. Within ninety (90) days after the effective date of
termination, or as the Donor may otherwise require, Country Office agrees to repay to the
Donor (through CMP) unexpended funds that are not otherwise obligated by a legally
binding commitment. Additionally, the CI Member shall (if applicable) reimburse the Country
Office for all funds or assets spent or committed (contractually or otherwise) in accordance
with the terms of this Agreement, the Funding Contract and applicable Donor regulations.
This payment shall be made within ninety (90) days after the effective date of termination.
Regardless of the circumstance, the parties agree to ensure an orderly close-out process of
this IPIA.
>> XI. ADDITIONAL REMARKS
1) Contacts. Unless written notice is otherwise given, the following individuals may be
contacted with any questions regarding this IPIA:
a. For Country Office: Milovan Stanojevich Destefano
b. For Lead Member: Mare Fort
c. For CMP, if applicable:
d. For CI, if applicable:
2) Disallowed Costs. To be handled pursuant to Section 5 of the CI Code, or as
otherwise may be agreed in writing by authorized representatives of the parties.
3) Disputes. Disputes regarding this IPIA shall be handled pursuant to Section 5 of the
CI Code, or as otherwise may be agreed in writing by authorized representatives of
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 10 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
the parties.
4) Work under this IPIA. Country Office work created pursuant to this IPIA is original work,
or if not, any third party rights in any work must be secured prior to use in the
Program/Project. The ownership of any intellectual property from the activities under
this IPIA will be subject to any requirements of Donor. The parties to this IPIA may also
separately agree on any ownership and rights to any work by written agreement
between authorized representatives of the parties to this IPIA.
5) Sub-granting/Subcontracting. Except as set forth in the proposal and Donor
Agreement, Country Office shall not subgrant or subcontract any portion of its
performance hereunder without the prior written consent of the CMP and, if
applicable, the Donor.
6) Compliance Applicable Laws. Each party shall comply with laws and regulations
applicable to this IPIA. Each party hereby certifies that it has not knowingly provided
and will not knowingly provide, in violation of applicable laws, material support or
resources to any individual or organization that advocates, plans, sponsors, engages
in, or has engaged in an act of terrorism. The Country Office is responsible for
complying with all applicable laws and regulations, established financial policies and
procedures, and maintaining appropriate internal controls.
7) Force Majeure. Unless otherwise required by the Donor, neither party shall be
responsible for performance delays, acts or omissions (other than relating to
payment) resulting from events beyond its reasonable control (each a “Force
Majeure Event”), including Acts of Nature, civil unrest, government action, power or
utility failures, strikes or other labour disturbances. The affected party shall provide
the other prompt notice of the Force Majeure Event, and keep the other party
advised during the duration of the Force Majeure Event. In the event the Force
Majeure event lasts beyond sixty (60) days, the parties will reach a mutually
agreeable solution.
8) Relationship of the Parties. The CMP and Lead Member/Country Office are
independent contractors with respect to each other, and: (a) neither party is an agent
of the other, or has authority to enter into any contract or undertaking in the name or
account of the other party, express or implied, except as specifically set forth herein;
and (b) nothing in this IPIA shall be construed to create an employer/employee
relationship, partnership or joint venture between the parties, or between a party and
any employee of the other party.
9) Order to Applicability. In the event of a conflict between the terms of this IPIA and
the Donor Agreement, the terms of the Donor Agreement control.
10) Entire Agreement and Amendment. This IPIA contains the entire agreement of the
parties related to the subject matter hereof, and no representation, promises or
agreements, oral or otherwise, not included in this IPIA shall be binding. Any
modification of this IPIA shall be in writing and signed by duly authorized
representatives of each party. If any provision of this agreement shall be held invalid,
illegal or unenforceable, then the validity and enforceability of the remaining provisions
will not in any respect be impaired.
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 11 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
>> XII. SIGNATURES
The below parties, by signing, attest to their authority to do so on behalf of Country Office, Lead
Member and CMP, as applicable, and that no further parties are required to sign in order for this
agreement to be in full force and effect.
A. For the Country Office:
Name: Milovan Stanojevich Destefano
Position: National Director
Date 12/03/13
B. For the CARE Member Partner:
Name: Mare Fort
Position: Regional Director
Date
C. For Lead Member (if applicable):
Name:
Position:
Date
D. For CARE International (if applicable):
Name:
Position:
Date
Attachments:
 Attachment A: Donor Agreement
 Attachment B: Donor Requirements
 Attachment C: Detailed Program/Project Description and Budget [to be used if there are
more detailed versions than those found in Attachment A, or if further detail is required]
 Attachment D: Narrative and Financial Report Summary
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 12 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
>> ATTACHMENT A: DONOR AGREEMENT
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 13 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
>> ATTACHMENT B: DONOR REQUIREMENTS
SEE AWARD LETTER
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 14 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
>> ATTACHMENT C: DETAILED PROJECT/PROGRAM DESCRIPTION
AND BUDGET
Personnel(1 PT project manager + M&E)
Sub-grant to AgroMantaro
Travel & Professional Services
Materials, Services and Consumables
$
$
$
$
65,039
150,000
17,819
28,142
CARE Technical and Administrative Support
$
39,000
$
300,000
TOTAL
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 15 of 16
IIPIA for [“Improving Capacity and Livelihoods for Artichoke Producers”] –
PN XXX – FC XXX
Form Revised December 2013
>> ATTACHMENT D: NARRATIVE AND FINANCIAL, WORK PLAN
AND FINAL REPORT SUMMARY
Type
of report
Interim
Interim
Interim
Interim
Interim
Interim
Interim
Final
Date to be
received by
CMP
6/15/14
12/15/14
6/15/15
12/15/15
6/15/16
12/15/16
6/15/17
12/15/17
Narrative
Financial
Period Covered
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
X
11/15/13 – 5/14/14
5/15/14 – 11/14/14
11/15/14 – 5/14/15
5/15/15 – 11/14/15
11/15/15 – 5/14/16
5/15/16 – 11/14/16
11/15/16 – 5/14/17
5/15/17 – 11/14/17
13-2 INDIVIDUAL PROJECT IMPLEMENTATION AGREEMENT 201312
Page 16 of 16
Descargar
Fichas aleatorios
Crear fichas