Universidad Nacional Autónoma de México Office - Dgapa

[University crest]
Office for Academic
Staff Affairs
Universidad Nacional Autónoma de México
Office of the Registrar
Office for Academic Staff Affairs
Operating Rules of the UNAM Post-Doctoral Scholarship Program
2016
I.
Purpose
1.
To strengthen the high-level scientific and human’s resources
education and supporting recently graduated PhD scholarship
holders in performing innovative research projects at the UNAM.
II.
Candidate Profile
1.
Candidates must have been awarded a PhD at a recognized
institution within three years before the date on which they start
their post-doctoral residency.
Candidates must prove their productive capacity by having
published work or work accepted for publication in any
specialized and internationally recognized journal or in any other
recognized academic medium.
Candidates must not be employed by the UNAM when they start
their scholarship or during the period of the scholarship.
2.
3.
8.
9.
10.
III. Type of Scholarship
1.
Scholarship to carry out a post-doctoral residency at the UNAM.
IV. General Requirements
11.
1.
2.
3.
4.
5.
6.
7.
Candidates must meet the profile established in section II above.
Candidates must have received their PhD degree within three
years of the date on which they begin their post-doctoral
residency, awarded by a highly regarded institution other than
the UNAM, or by the UNAM, provided that the academic entity to
which they apply for the scholarship is other than that at which
they performed their doctoral studies and is not that in which
their PhD thesis tutor works.
Candidates must submit application forms, signed by the head of
the receiving academic entity, which must be endorsed by its
technical board, internal board or an advisor, stating the interest
of the entity in the project to be performed, its relevance to the
development plan of the academic entity and the academic
and/or educational contribution that scholarship holders will
make to the academic entity, as well as the start and end dates
of the residency.
Candidates must submit a complete application form and their
curriculum vitae.
Candidates must submit a copy of an official document (INE,
passport, professional license, birth certificate).
Candidates must have an advisor who has a PhD degree, be a
full-time professor or researcher at the academic entity at which
candidates will carry their post-doctoral residency, and be
trained in human resources to at least post-graduate level and
meet the requirements stipulated in article 60 of the Academic
Staff Protocol.
Candidates must submit a summary of the profile of their
advisor, which must include references to publications within the
last three years and theses directed and concluded, as well as
the approval of their programs and their work annual report.
12.
13.
14.
15.
16.
17.
Candidates must submit a letter signed by their advisor in
which he/she undertakes that if he/she is absent from the
place at which candidates conduct their post-doctoral
residency for more than one consecutive month, or intends
to take a sabbatical year or semester during the period of
the scholarship, he/she will state the name of the
academic who will monitor the work plan. If this is the
case, the category and qualifications of said person must
be the same or superior to those of the advisor, and must
work in the same academic entity.
Candidates must submit a summary of their PhD thesis
and the publications derived therefrom (specifying the
name of their thesis tutor and his/her academic entity
where he/she works).
Candidates must submit a copy of their PhD degree
certificate, the pass certificate of their PhD examination or
an official document that specifies the date on which the
PhD examination was taken. If applications are approved
on an academic basis, a copy of the document that
certifies the award of the degree must be provided, so that
the scholarship may be granted. If this document is not
provided at the beginning of the period approved,
applications will be cancelled.
Candidates must submit the research project they will
conduct, including targets and final tangible results that
expect to be obtained therefrom, endorsed by their advisor
and authorized by the technical and/or internal board of
the academic entity in question, with regard to the
appropriateness of the project and the resources of the
academic entity.
Candidates must submit a work schedule for the
residency, endorsed by their advisor. The schedule may
include attending congresses and/or symposia and up to
six hours of unpaid lecturing every week per month.
Candidates must submit documents that state the opinion
of their advisor regarding the academic background of
candidates and the project they will undertake.
Candidates must submit a letter in which they explicitly
undertake to work on the research project full time,
observe the schedule approved and meet the obligations
established in the University Legislation and in the
Operating Rules of the UNAM Post-Doctoral Scholarship
Program, and agree that the scholarship will be cancelled
if they fail to meet any of their obligations, at the discretion
of the technical or internal board of the academic entity or
the assessment committee.
Research projects may be part of a PAPIIT or CONACYT
project or may be funded externally.
If this is the case, advisors must have achieved a
satisfactory level of performance in the programs of the
UNAM administered by the DGAPA, and must have met
the obligations and/or commitments under said programs.
If candidates are foreign and the scholarship is approved,
they shall prove their legal in the country or explicitly state
that they will carry out all necessary proceedings to this
end.
V.
Scholarship Specifications
1.
Scholarships are granted to carry out a full-time post-doctoral
residency at any academic entity of the UNAM.
Scholarships will be last for one year, although they may be
extended for a further year on one occasion only.
Scholarships shall include:
a) The value of the scholarship, which will be equivalent to 14
minimum wage (general minimum wage). If the post-doctoral
residency is to be carried out at any multi-disciplinary unit or at
any academic entity outside Mexico City, the monthly value of
the scholarship will be equivalent to 16 minimum wage (general
minimum wage).
b) Major medical expenses insurance for scholarship holders,
their spouse and children during the validity period of
scholarships, subject to the general conditions established by
the insurance companies that provide coverage.
2.
3.
VI. Obligations
1.
Obligations of scholarship holders:
a) Meeting their approved work schedule and attending on time
the academic facility at which they will carry out their postdoctoral residency.
b) Working full time on the approved research project, except
for a maximum of six hours a week of unpaid lecturing at the
UNAM. If this is the case, candidates must be endorsed by the
academic entity at which they will carry out their residency.
c) In the case of schools or faculties, scholarship holders shall
request authorization from the receiving academic entity and
that of the Office for Academic Staff Affairs if they wish to
change their approved work schedule and timeline. With regard
to the Humanities Coordinating Office and the Scientific
Research Coordinating Office, they shall ask the receiving
academic entity for authorization and inform the Coordinating
Office in question of any change to their approved work
schedule or timeline.
d) With regard to schools and faculties, advisors must send a
letter to the DGAPA six months after the scholarship has
commenced, to report the attendance of post-doctoral
scholarship holders at the facility of the residency and their
compliance with the work schedule approved by the technical
board.
e) Informing the DGAPA, the Humanities Coordinating Office or
the Scientific Research Coordinating Office of the progress of
the approved project, by submitting a report on the performance
of scholarship holders, endorsed by the technical board, internal
board or advisor, as applicable, at the end of the first year,
together with any comments and the approval of the advisor.
f) Not being absent from the academic entity to which the
scholarship has been assigned, except for the reasons specified
in the approved work schedule, without the permission of the
technical board, internal board or advisor, as applicable,
endorsed by the advisor, and informing the DGAPA, the
Humanities Coordinating Office or the Scientific Research
Coordinating Office in advance. Permission will be for a
maximum of 45 days throughout the period of the scholarship.
g) Including in all publications, patents or any product of the
scholarship a specific acknowledgement to the program, and a
reference to the academic entity of the UNAM at which
scholarship holders carried out their post-doctoral residency.
2.
h) When scholarship holders receive any type of
remuneration or funding at the beginning of the
scholarship, in addition to that of the scholarship itself, the
scholarship will be adjusted. Once the scholarship has
commenced and scholarship holders wish to accept any
type of remuneration or funding other than that of the
scholarship, they must submit a request to the DGAPA,
the Humanities Coordinating Office or the Scientific
Research Coordinating Office, as applicable, which will
adjust the amount of the scholarship if additional funding
is approved.
i) Informing the receiving academic entity upon
conclusion of the authorized work schedule and
submitting a final report of activities performed and a copy
of the publications and other products of the research
project carried out during the scholarship period. Products
must include at least one article published in an
international publication or a chapter in a refereed book
per year of the scholarship, or products that, in terms of
quality and impact, are equivalent to the production
referred to, at the discretion of the assessment
committee. In those cases in which advisors are
responsible for more than one scholarship holder, each
post-doctoral student must submit an independent
product at the end of the residency related to the
approved project, in collaboration with their advisor.
Scholarship holders must also provide a copy of
publications derived from their research project carried
out during the post-doctoral residency that are published
after the residency has concluded.
Obligations of the receiving academic entity:
a) Acting as a point of contact between scholarship
holders and the DGAPA, the Humanities Coordinating
Office or the Scientific Research Coordinating Office, as
applicable.
b) Supervising
and
monitoring
the
academic
performance of scholarship holders with regard to them
attending the place at which they conduct their residency
and complying with the schedule approved.
c) Keeping the technical board, internal board or advisor
informed on the progress of scholarship holders’ work
schedule.
d) Providing scholarship holders the means and
resources they need to perform their work schedule.
e) At the end of the residency, submitting a report on
activities performed and a copy of publications and/or
other products produced from the research project during
the period of the scholarship to the DGAPA, the
Humanities Coordinating Office or the Scientific Research
Coordinating Office, endorsed by the technical board,
internal board or the advisor, as applicable, and following
through, obtaining and submitting a copy of publications
made after the scholarship period has concluded.
VII. Administration of the Program
1.
The following coordinating authorities shall be in charge of
the program:
a) The DGAPA will organize and administer the postdoctoral scholarship program at schools or faculties.
b) The Humanities Coordinating Office will organize and
administer the post-doctoral scholarship program at the
centers and institutes for which it is responsible.
c) The Scientific Research Coordinating Office will
organize and administer the post-doctoral scholarship
program at the centers and institutes for which it is
responsible.
d) The program Assessment Committees of each of the above
coordinating authorities will assess and approve or reject
applications and the decision given may not be appealed
against.
e) The receiving academic entity shall be responsible for
proposing candidates and monitor their performance during their
post-doctoral residency.
2. Procedure for applying for and granting scholarships:
2.1 Beginning of the scholarship.
a) The Office of the Registrar will issue the program
announcement.
b) The receiving academic entities will submit all applications
that meet requirements to the relevant coordinating authority
within the time established herein, and prioritize candidates.
c) The coordinating authority will ensure that applications meet
requirements established and ask the Assessment Committee to
review them.
d) Assessment Committees will decide on and approve
applications taking into account the relevance of the project to
the development plan of the entity; the academic record of
candidates and/or their tutors, the quality, originality and
relevance of the project submitted and funding available, plus
other aspects.
e) Assessment Committees will notify the results of their
assessment, through the coordinating authority, to the academic
entity.
f) The UNAM will provide scholarship holders their scholarship
every month according to the amounts and rules established
herein.
2.2 Scholarship Renewal
a) Scholarships may be renewed taking into account the
satisfactory performance of scholarship holders.
b) The receiving academic entity will send scholarship renewal
applications to the coordinating authority as per the dates
established in the current announcement, together with the
following documents:
● The scholarship application form.
● Invitation of the academic entity of the UNAM at which the
residency will be carried out, endorsed by its technical board,
internal board or the advisor, specifying the period approved.
● An academic justification stating the reasons for the
renewal, endorsed by the technical board, internal board or
advisor.
● A report on work carried out, approved by the advisor with
comments regarding the performance of the scholarship holder
and approval for renewal.
● A research activity schedule to be performed for the time
requested together with timeline, endorsed by the advisor.
● A copy of the progress of products produced when
scholarship renewal applications are submitted.
● If any change is made to the research project, submitting
the project with said adjustments based on the results achieved
during the first year.
c) In order to grant the renewal, the technical board of
schools or faculties and the internal board or advisor of
centers or institutes must give a favorable
recommendation in the documents so specified.
d) The Assessment Committee will receive renewal
applications and approve or reject them. The
commissions´ report is unappealable.
VIII. Members of the Assessment Committee
Members of the Assessment Committee will include:
a) With regard to schools and faculties: two full-time
lecturers appointed by each area academic board, for two
years, who may be reappointed on one occasion only, and
the head of the DGAPA, who will act as chairman.
b) With regard to humanities and social sciences
institutes and centers: eight members appointed by the
Technical Humanities Board, for two years, who may be
reappointed on one occasion only, and the head of the
Humanities Coordinating Office, who will act as chairman.
c) With regard to scientific research institutes and
centers: eight members appointed by the Technical
Scientific Research Board, for two years, who may be
reappointed on one occasion only, and the head of the
Scientific Research Coordinating Office, who will act as
chairman.
When the Assessment Committee sees fit, it may ask
distinguished experts in the field in question to review a case.
IX. Cancellation and Termination of Scholarships.
Scholarships will terminate:
a) When the time for which they are granted has expired.
b) When advisors prove that the schedule has not been
met.
c) When the technical board, internal board or advisor of
the academic entity or the program Assessment
Committee considers that progress is unsatisfactory.
d) If any of the obligations established herein are not
met, in particular those regarding working full time on the
research project approved and attending the place at
which the residency is carried out.
e) If scholarship holders so request.
f) When scholarship holders fail to provide certain
information on application forms or on documents
submitted or provide false information that may affect their
obligations as scholarship holders, particularly not
advising if they are receiving any remuneration or funding
in addition to that provided under the scholarship.
g) When scholarship holders do not perform the project
approved by the Assessment Committee.
TRANSITORY
SOLE. These rules will come into effect on the date they are
published in the UNAM Gazette and shall render as null and
void those published in the UNAM Gazette on January 19,
2015.
“POR MI RAZA HABLARÁ EL ESPÍRITU”
Ciudad Universitaria, Mexico City, May 16, 2016
DR.LEONARDO LOMELI VANEGAS
THE REGISTRAR