0213cR Section 504 - Nye County School District

TITLE: 0213cR Section 504 - Grievance Procedure
PURPOSE AND BACKGROUND: To comply with the federal regulations of Section 504 of
the Vocational Rehabilitation Act, which prohibits discrimination based on disability
APPLICABILITY:
employees
All students attending NCSD, their parents and/or guardians, and
MONITORING RESPONSIBILITY: Director of Special Education Support Services
OUTLINE OF PROCEDURE:
A. Grievance Procedure
A complaint regarding violation of law as reflected in Section 504 of the Rehabilitation Act
of 1973 in an employment decision shall be subject to a grievance procedure that provides
for the prompt and equitable resolution of the dispute. The grievance procedure shall follow
these steps:
1. The grievant, or parent and/or guardian of a student, shall file a written complaint on the
NCSD’s grievance form, stating the specific facts of his/her grievance and the alleged
discriminatory act with the Assistant Superintendent;
2. The Assistant Superintendent/designee will make all reasonable efforts to resolve the
matter using an effective and reliable investigation of the complaint by acting as an
impartial person. The Assistant Superintendent/designee will not be directly involved in
the original complaint, nor will one of the complainant’s supervisors. It should be noted
that students and their parents and/or guardians are not required to exhaust administrative
remedies prior to requesting an impartial hearing under Section 504;
3. In the event that the complaint cannot be resolved informally, the Assistant
Superintendent/designee shall convene an informal hearing no later than ten (10) working
days after filing of the complaint. At said hearing, both the grievant and the administrator
responsible for the disputed action may present testimony and documents relevant to the
complaint. The grievant may be represented by an advocate or attorney. Detailed minutes
of the hearing shall be made and kept. A copy of the minutes shall be made available to
each party. Within ten (10) working days of the hearing, the Assistant
Superintendent/designee shall provide a written copy of the determination to both parties;
4. The grievant may appeal the outcome of the hearing to the Superintendent within ten (10)
working days of the receipt of the determination. The appeal shall be in writing. It shall
be submitted with copies of the original complaint, the minutes of the hearing and the
written determination. The Superintendent may at his/her discretion convene within ten
(10) working days a second hearing at which both parties may present additional
testimony and argument. Within ten (10) working days of the second hearing, the
Superintendent shall provide both parties with a written decision.
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NCSD Administrative Regulation
5. If, at this point, the grievance has not been satisfactorily resolved, further appeal may be
made to the Office of Civil Rights, Region X, 915 Second Avenue, Room 3310, Seattle
WA 98174-1009.
Timelines set forth herein may be waived upon mutual assent or a showing of good
cause.
B. Actions to Prevent Further Reoccurrences
The NCSD will make every effort to take steps to avoid any reoccurrences of a problem or
issue that has been addressed as a complaint.
C. Employee, Student, Parent and/or Guardian Rights
All NCSD employees, students and parents/guardians shall be informed of Section 504 of the
Rehabilitation Act when filing a complaint. The complaint may be filed without reprisal by
the Board or any of its employees or agents.
References:
Section 504 of the Vocational Rehabilitation Act of 1973
Revisions:
Effective Date: March 11, 2005
NEPN/NSBA
Classification: IHBA
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NCSD Administrative Regulation
Section 504 Notice of Parent/Guardian and Student Rights
This is a notice of your rights under Section 504. These rights are designed to keep you fully
informed about the District’s decisions about your child and to inform you of your rights if you
disagree with any of those decisions.
You have the right to:
1. Have your child participate in and benefit from the District’s education program without
discrimination based on disability.
2. An explanation of your and your child’s rights under Section 504.
3. Receive notice before the District takes any action regarding the identification, evaluation or
placement of your child.
4. Refuse consent for the initial evaluation and initial placement of your child.
5. Have your child receive a free appropriate public education. This includes your child’s right
to be educated with non-disabled students to the maximum extent appropriate. It also
includes the right to have the District provide related aids and services to allow your child an
equal opportunity to participate in school activities.
6. Have your child educated in facilities and receive services comparable to those provided to
non-disabled students.
7. Have your child receive special education services if she/he needs such services.
8. Have evaluation, educational and placement decisions for your child based upon information
from a variety of sources, by a group of persons who know your child, your child’s
evaluation data and placement options.
9. Have your child be provided an equal opportunity to participate in non-academic and extracurricular activities offered by the District.
10. Have educational and related aids and services provided to your child without cost except for
those fees imposed on the parents/guardians of non-disabled children.
11. Examine your child’s education records and obtain a copy of such records at a reasonable
cost unless the fee would effectively deny you access to the records.
12. A response to your reasonable requests for explanations and interpretations of your child’s
education records.
13. Request the District amend your child’s education records if you believe that they are
inaccurate, misleading or otherwise in violation of the privacy rights of your child. If the
District refuses this request, you have the right to challenge such refusal.
14. Request mediation or an impartial due process hearing to challenge actions regarding your
child’s identification, evaluation or placement. You and your child may take part in the
hearing and have an attorney represent you. Hearing requests can be made to the District’s
504 Coordinator.
15. Ask for payment of reasonable attorney’s fees if you are successful on your claim.
16. File a local grievance or a complaint with the U.S. Department of Education Office for Civil
Rights.
The person in this District who is responsible for ensuring that the District complies with Section
504 is the Director of Special Education Support Services (775.751-4015).
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NCSD Administrative Regulation
Sección 504 Aviso sobre los Derechos de Padres/Tutores y Estudiantes
Este es un aviso de sus derechos bajo la Sección 504. Estos derechos son diseñados
para mantenerlos completamente informados sobre las decisiónes del Distrito Escolar
acerca de su hijo y para informarles sobre sus derechos por si no esta de acuerdo con
cualqueria de las decisiónes.
Usted tiene el derecho de:
1.
Que su hijo participe y beneficie de los programas educativos sin discriminación por
motivos de discapacidad.
2.
Una explicación sobre sus derechos bajo la Sección 504.
3.
Recibir un aviso antes de que el distrito tome alguna acción respecto a la
identificación, evaluación, o colocación de su hijo.
4.
Negar su consentimiento sobre la evaluación o colocación inicial de su hijo.
5.
Que su hijo reciba una educación publica gratuita. Esto incluye el derecho de
que su hijo sea educado con estudiantes sin discapacidades a la medida
maxima apropiada. Tambien incluye el derecho de que el distrito proporcione
ayudantes y servicios para que su hijo tenga la misma oportunidad de participar
en las actividades escolares.
6.
Que su hijo sea educado en salones y reciba servicios comparables a los
estudiantes sin discapacidades.
7.
Que su hijo reciba los servicios de educación especiales si son necesarios.
8.
Tomar decisiónes sobre la evaluación, educación, y colocación de su hijo
basado en una variedad de fuentes como, un grupo de personas que conocen a
su hijo, datos de evaluación, y otras opciónes de colocación.
9.
Que su hijo tenga siempre la misma oportunidad de participar en actividades no
academicos y extraescolar ofrecidos por el distrito.
10. Que su hijo tenga ayuda y serviciós educativos sin costo, con excepción a los
impuestos de los padres/tutores con niños sin discapacidades.
11. Poder revisar los registros educativos de su hijo y obtener una copia de estos
registros a un costo razonable a menos que el costo le niege el acceso a los
registros.
12. Tener respuestas a sus solicitudes razonables con explicaciónes y
interpretaciónes de los registros educativos de su hijo.
13. Solicitar que el distrito enmienda los registros educativos de su hijo si usted cree
que son incorrectos, engañosos, o en violación de los derechos de privacidad. Si
el distrito le niega esta solicitud usted tiene el derecho a retar la decisión.
14. Solicitar una junta o audiencia imparcial para retar las acciónes relaciónadas con
la identificación, evaluación, o colocación de su hijo. Ustedes pueden tomar
parte en la audiencia y tener un abogado presente. Peticiónes se pueden
solicitar con el coordinador 504 del distrito.
15. Pedir pago de los costos de abogado si usted tiene exito en su reclamo.
16. Presentar una queja local o con los derechos civiles en la oficina del
departamento de educación
La persona que es responsible de asegurar que el distrito cumpla con la Sección 504 es el
Director de Servicios y Apoyo de Educación Especial (775.751-4015).
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NCSD Administrative Regulation
Nye County School District
Section 504 Student Eligibility Determination Form
Name:
DOB:
Date of Meeting:
School:
Grade:
1. Describe the nature of the
concern:
2. What is the student’s mental or physical disability?
3. Describe the basis for the determination of disability:
4. Describe the educational impact of the disability on
the student:
5. The student is eligible under Section 504?
Yes
No
- If no, Team
recommendations:
- If yes, recommended
accommodations/services:
Participant Name (Signature)/Title
Date
Participant Name (Signature)/Title
Date
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NCSD Administrative Regulation
Nye County School District
Section 504 Student Plan
Student Name:
Date:
Disability:
DOB:
School:
Grade:
Describe the educational and related aids and services that the student needs to receive a free
appropriate public education:
Instructional:
Environmental/Accessibility
:
Behavioral/Social:
Assessment/Testing:
Other:
Implementation
Review
Participant Name(Signature)/Title
Date
Participant Name(Signature)/Title Date
Attach: Notice of Parent/Guardian/Student Rights
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NCSD Administrative Regulation
Nye County School District
Section 504 Manifestation Determination Form
Name of Student: _________________________________________ Date: _______________
School: ____________________ Grade: ______________ Disability: __________________
Behavior Subject to Disciplinary Actions:
The Section 504 Team has reviewed the student’s evaluation and diagnostic data and Section
504 Plan, observations of the student, and information provided by the student’s parent. Based
on this review, the Section 504 Team concludes:
QUESTION 1: The student’s Section 504 Plan and placement were appropriate, and the
educational and related services identified in the Plan were properly provided.
□ AGREE
□ DISAGREE
QUESTION 2: The student’s disability did not impair his/her ability to understand the impact
and consequences of the behavior subject to discipline.
□ AGREE
□ DISAGREE
QUESTION 3: The student’s disability did not impair his/her ability to control the behavior
subject to discipline.
□ AGREE
□ DISAGREE
DETERMINATION: The behavior subject to discipline is a manifestation of the student’s
disability or due to an inappropriate placement.
□ YES
□ NO
Name/Title of persons who made this determination:
1. If any of the three questions are answered “DISAGREE,” the behavior subject to discipline
must be considered a manifestation of the student’s disability; and the student cannot be
suspended for more than ten consecutive school days.
2. If the determination is answered “NO,” the student may be disciplined in the same manner as
non-disabled students are disciplined; and all educational services to the student may cease.
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NCSD Administrative Regulation
NYE COUNTY SCHOOL DISTRICT
STUDENT SECTION 504 GRIEVANCE FORM
Students Protected Under Section 504
Grievant’s Name: ________________________________________
Date: ________________
Mailing Address: _______________________________________________________________
City
State
Zip Code
Phone Number: _____________________________
Description of Grievance (add additional pages if needed):
____________________________________
Grievant’s Signature
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NCSD Administrative Regulation
NYE COUNTY SCHOOL DISTRICT
STUDENT SECTION 504 DISPOSITION OF GRIEVANCE FORM
To:
(Grievant)
From:
(Name of Grievance Officer)
Disposition of Grievance:
Supporting Evidence and Reasons:
Grievance Officer’s
Signature
Appeal must be filed by:
Next level of appeal:
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NCSD Administrative Regulation
Nye County School District
Section 504 Employee Eligibility Determination Form
Name:
Date of Meeting:
Workplace:
1.
Describe the nature of the concern:
2.
What is the employee’s mental or physical disability?
3.
Describe the basis for the determination of disability:
4.
Describe the impact of the disability on the employee’s ability
to fulfill the essential functions of his/her job.
5.
The employee is eligible under Section
504?
Yes
No
- If no, Team recommendations:
- If yes, recommended
accommodations/services:
Participant Name (Signature)/Title
Date
Participant Name (Signature)/Title
Date
NYE COUNTY SCHOOL DISTRICT
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NCSD Administrative Regulation
Employee Section 504 Plan
Name
Date
Disability
Workplace
Describe the appropriate accommodations the employee will require to fulfill the
essential functions of his/her job:
Environmental/Accessibility:
Behavioral/Social
:
Assessment/Testing:
Other
:
Implementation Date:
Participant Name (Signature)/Title
Review Date:
Date
Participant Name (Signature)/Title Date
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NCSD Administrative Regulation
NYE COUNTY SCHOOL DISTRICT
Employee Section 504 Grievance Form
Name
Date
(Grievant)
Mailing
Address
City
State
Zip Code
Workplace
Phone Number(s)
Description of Grievance (attach additional pages if needed):
Grievant’s Signature
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NCSD Administrative Regulation
NYE COUNTY SCHOOL DISTRICT
Employee Section 504 Disposition of Grievance Form
To:
Workplace
Date
From
Name of Grievance Officer
Disposition of Grievance:
Supporting Evidence and Reason:
Grievance Officer’s
Signature
Appeal must be filed by (date):
Next level of appeal:
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NCSD Administrative Regulation