Minutes and mobility 2015

STELLA 2015 Intercontinental Staff Mobility Programme Steering Committee online meeting (Monday, 9th March 2015) Minutes and mobility 2015 STELLA 2015 Intercontinental Staff Mobility Programme Table of content I. Agenda ...................................................................... 2 II. Participants ............................................................... 2 III. Minutes ..................................................................... 3 IV. Mobility – match of offers and applicants .................. 6 V. Balance of mobility .................................................. 11 Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme I.
Agenda Date: Monday, 9th March 2015 Venue: Skype Time: 5.00 pm (Spanish time) 5.00 pm – 5.15 pm Connection through Skype with the members of the Steering Committee. 5.15 pm – 5.30 pm Presentation of the new representative of the University of Leon (Spain) in the Steering Committee. 5.30 pm – 6.30 pm Analysis and match of offers and applicants. 6.30 pm – 7.00 pm Outcomes of the Steering Committee, and discussion to improve the coordination of the programme. II.
Participants Members of the Steering Committee attending the meeting:  Universidad de Guadalajara (México), represented by Manuel Jesús Favela Ortiz, Responsible for Organisms and International Networks for Collaboration, attending online.  University of Leon (Spain), represented by José Luis Llamas Álvarez, Officer for International Cooperation and Mobility.  Masaryk University, Brno (Czech Republic), represented by Martin Vasek, Head of Mobilities Division at the Centre for International Cooperation, attending online.  Pan‐European University (Slovakia), represented by Slavomir Rudenko, Director for International Affairs, attending online.  University of Vigo (Spain), represented by Eva Garea Oya, Senior Technician at the International Relations Office, and Technical Coordinator of the STELLA Intercontinental Staff Mobility Programme (STELLA for Staff).  Compostela Group of Universities’ Secretariat, represented by Lucía Castro, Managing Assistant to the CGU Secretariat. Sending their apologies: Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme  The University of Arizona (USA), represented by Michael Proctor, Vice‐president for Global Initiatives. III.
Minutes 5.00 pm – 5.15 pm Connection through Skype with the members of the Steering Committee. The meeting is open at 5.00 pm. Eva Garea, Senior Technician at the International Relations Office, and Technical Coordinator of the STELLA Intercontinental Staff Mobility Programme (STELLA for Staff), runs the meeting. She welcomes the participants and introduces the agenda. 5.15 pm – 5.30 pm Presentation of the new representative of the University of Leon (Spain) in the Steering Committee. José Luis Llamas Álvarez, Officer for International Cooperation and Mobility, is presented and welcome as new representative of this university in the Steering Committee of the programme, and also as coordinator of the STELLA programme in his home university. Rafael de Paz Urueña, former representative of the University of Leon in the Steering Committee, is recognised by his outstanding labour in the latest two years. 5.30 pm – 6.30 pm Analysis and match of offers and applicants. Participants are informed of the figures at the present call 2015:  29 participating universities (6 universities from America –5 from CGU and 1 from CONAHEC‐, 22 from Europe, and 1 from Asia).  69 offers (25 from American universities ‐1 of them from CONAHEC’s Secretariat‐, 43 European universities, and 1 from an Asian university)  41 applicants (12 from America ‐11 from CGU, and 1 from CONAHEC‐, and 29 from Europe). Likewise, they are reminded about the criteria to take into account to make the selection according to the guidelines of the programme: 1.
To give priority to the preference given to the applicant by the home coordinator; 2.
To give priority to the preference given to the department by the applicant; 3.
To maintain an equivalence between home and host department; 4.
To keep a balance between outgoing mobility by countries; 5.
To keep a balance between applicants sent and received at the same institution; 6.
To give priority to those universities participating for the first time; 7.
To give priority to those universities unbalanced in the previous editions; Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme 8.
9.
To give priority to those universities receiving candidates not only under the Erasmus Programme; To give a proportional distribution of contributions. Other criteria to take into account: 
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In case that an offer is applied by many applicants and the allocation of the mobilities is impossible, the Steering Committee should try to identify another suitable destination for those applicants, different to the one stated in their Applications Form. Those universities that could not move any applicant in the former edition should be given priority in the current one as far as the characteristics of this edition let do so. First round – 7 mobilities Following up the above mentioned criteria, the Steering Committee initiated the selection with the objective to send out at least one candidate per university, and to get that the selected candidates can go to their first wanted offer. Those universities which could not move at least one candidate or which could not get a balance among income and outgoing candidates in the former edition are given priority as far as the characteristics of the edition let do so. In this first round, 7 mobilities are got: 6 from the CGU’s member universities, and 1 mobility from a CONAHEC’s member university. Second round – 20 mobilities The members of the Steering Committee continue with the selection seeking the balance between American mobility and European mobility. All first candidates are taken into consideration. However, the first candidate of the University of Malaga cannot be allocated: In her Application Form, she only indicated one department to be visited and unfortunately it was too demanded by other first candidates. In this second round, 20 mobilities are got. All of them from the CGU’s member universities. Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme Third round – 2 mobilities 6.30 pm – 7.00 pm 
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It is detected that two participating universities could not get a mobility yet because the offers of their candidates were too demanded by other suitable candidates. Therefore, according to the guidelines, the Steering Committee identifies other possible destinations for the first candidates of those two universities. It is said that parties shall be consulted to approve these allocations. Outcomes of the Steering Committee, and discussion to improve the coordination of the programme. All participating universities with candidates will send out at least one of them. It gives a total of 29 mobilities: 28 outgoing candidates belong to CGU universities. Their home university will receive a CGU contribution of 1 000.00 € per mobility once the mobility had taken place and the home coordinator duly sends the CGU Secretariat the required final reports. 1 outgoing candidate belongs to CONAHEC. His travel costs shall be covered by the home university/network. Home coordinators shall contact their selected candidates to check if the allocated mobility is accepted. The CGU Secretariat shall receive confirmation of acceptance, or not, within 10 days after have been consulted. Finally, members of the Steering Committee are invited to send any proposal for improving the programme by written to the CGU Secretariat. Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme IV. Mobility – match of offers and applicants
 Applicants from CGU member universities selected for mobility No. Home country Home University 1. Brazil UNESP CGU contribution
(Euro) 1 000.00 € Applicant Home department Host department/University José Roberto Lalla Júnior Academic Management 1 000.00 € Angélica Aparecida Parreira Lemos Ruiz Academic Area 20/01 Postgraduate and Lifelong Learning Unit (University of Vigo, Spain) 09/02 International Relations Office (Universitat Jaume I, Spain) 05/01 Centre for International Education La Salle (Universidad La Salle, Mexico) 14/06 Vice‐rectorate for Coordination of Campus Lugo (University of Santiago de Compostela, Spain) 19/01 Cooperation and Development Office (Universitat de Lleida, Spain) 03/01 Information and Reference Unit of the Library Service (University of A Coruña, Spain) 2. Brazil UNESP 3. Czech Masaryk University, Republic Brno 1 000.00 € Zuzana Svarcová Faculty of Sports Studies, Office of External Relations 4. Mexico Universidad La Salle (Mexico) 1 000.00 € Emma Guadalupe Oropeza‐
Hernández Academic Vice‐rectory 5. Mexico Universidad La Salle (Mexico) 1 000.00 € Carolina Torres Human Resources 6. Mexico University of Guadalajara 1 000.00 € Pedro Moreno Badajos Management of Academic Services for Students and Professor Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme 7. Mexico University of Guadalajara 1 000.00 € Jorge Rosas 8. Mexico University of Monterrey 1 000.00 € María de los Ángeles Rodríguez Crispín 9. Mexico University of Monterrey 1 000.00 € Carlos Alberto Garza Ochoa 10. Mexico 1 000.00 € Elsa María Méndez 1 000.00 € Herminia García Talledo 11. 12. 13. 14. ITESM‐Instituto Tecnológico de Estudios Superiores de Monterrey) Peru Pontificia Universidad Católica del Perú Peru Pontificia Universidad Católica del Perú Poland Adam Mickiewicz University in Poznan Slovakia Pan‐European University 1 000.00 € Freddy Rufino Taipe Obregón 1 000.00 € Karolina Warwas 1 000.00 € Radka Strakova Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
Academic Management 23/01 International Relations Office‐Programs Coordination with Latin America (Universidad Politécnica de Madrid, Spain) Health Centre 14/05 Risks Prevention Service (University of Santiago de Compostela, Spain) University Community 23/02 Management International Relations Office‐European Programs Coordination (Universidad Politécnica de Madrid, Spain) International Program Office
24/01 International Affairs, Student Information Office, Rectorate (University of Las Palmas de Gran Canaria, Spain) Virtual Education 22/01 Management Planning and Evaluation Service (University of Jaen, Spain) Institute of Risks and Health 18/02 Protection Quality Institutional Assessment Service (University of the Basque Country, Spain) Administrative Management
06/13 Academic Services Coordination (University of Guadalajara, Mexico) International Relations 07/01 Department of International Cooperation (Turar Ryskulov Kazakh Economic University, Page 7
STELLA 2015 Intercontinental Staff Mobility Programme 15. Spain University of Las Palmas de Gran Canaria 1 000.00 € Gloria Navarro Miranda 16. Spain 1 000.00 € Pedro Antonio Luján Peñalver 17. Spain 1 000.00 € Jesús Martín García 18. Spain Universidad Politécnica de Cartagena Universidad Politécnica de Madrid Universitat de Lleida 1 000.00 € Rosa Vaquera 19. Spain Universitat Jaume I 1 000.00 € Margarita Gonell Ibáñez 20. Spain University of A Coruña 1 000.00 € Pedro Incio Piñeiro 21. Spain University of Cadiz 1 000.00 € Regina Stork 22. Spain University of Jaen 1 000.00 € Jacinto Fernández Lombardo Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
Kazakhstan) International Relations 06/02 General Coordination for Cooperation and Internationalization (University of Guadalajara, Mexico) Vicerectorate for Students 08/01 Affairs/Internationalization Academic Department of Institutional Relations (Pontificia Universidad Católica del Perú, Peru) ICT Organization and Network 05/02 Servers Management Human Resources (Universidad La Salle, Mexico) Plant Protection 06/05 Research Associate (University of Guadalajara, Mexico) International Relations Office
17/01 International Relations (Universidad Mayor, Chile) Library 08/02 Special Collections (Pontificia Universidad Católica del Perú, Peru) Mobility Programmes 28/01 International Relations Office (ITESM‐Instituto Tecnológico de Estudios Superiores de Monterrey, Mexico) Vice‐rectorate for Planning, 06/11 Quality, Responsibility and Planning Coordination Communication (University of Guadalajara, Mexico) Page 8
STELLA 2015 Intercontinental Staff Mobility Programme 23. Spain University of Leon 1 000.00 € Héctor Paredes Suárez 24. Spain University of Malaga 1 000.00 € Sofia Quero Mussot International Relations Office (South America Area) 25. Spain 1 000.00 € Minia García Angulo 26. Spain University of Santiago de Compostela University of Basque Country 1 000.00 € Sonia López Díaz Vice‐Rectorship for Exterior Relationships and Internacionalization International Relations 27. Spain 1 000.00 € Hénar Quintas Salgado 1 000.00 € Kristina (Stina) Röjder Berglund 28. University of Vigo Sweden Karlstad University International Relations and Mobility International Relations University Administration and Central Services 27/01 International Relations Office (UNESP, Brazil) 06/09 Mobility and Scholarships (University of Guadalajara, Mexico) 16/01 Office of Latin American Collaboration (The University of Arizona, USA) 15/01 CONAHEC (CONAHEC, USA) 06/01 General Coordination for Cooperation and Internationalization (University of Guadalajara, Mexico) 06/08 Academic Secretariat and Administrative Secretariat (University of Guadalajara, Mexico) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme  Applicants from CONAHEC member universities selected for mobility
No. Home country Mexico 1. Home University Participant Home department Host department/University Universidad Autónoma de Nuevo León Gonzalo Portilla International Relations Office
21/01 Centre for International Cooperation (Masaryk University, Brno, Czech Republic) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme V.
Balance of mobility Country Brazil Chile Czech Republic Georgia Germany Kazakhstan Mexico Mexico Mexico Mexico Peru Poland Slovakia Spain Spain Spain Spain Spain Spain Spain Spain Spain Spain Spain Spain Spain Sweden USA USA University UNESP Universidad Mayor Masaryk University, Brno Ilia State University University of Regensburg Turar Ryskulov Kazakh Economic University ITESM‐Instituto Tecnológico de Estudios Superiores de Monterrey Universidad La Salle University of Guadalajara University of Monterrey Pontificia Universidad Católica del Perú Adam Mickiewicz University in Poznan Pan‐European University Universidad de Las Palmas de Gran Canaria Universidad Politécnica de Cartagena Universidad Politécnica de Madrid Universitat de Lleida Universitat Jaume I University of A Coruña University of Cadiz University of Jaen University of Leon University of Malaga University of Santiago de Compostela University of the Basque Country University of Vigo Karlstad University CONAHEC The University of Arizona 2 No candidates 1 No candidates No candidates No candidates Candidates received 1 1 1 1 1 1 2 2 2 2 1 1 1 2 7 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 No candidates 2 1 1 1 1 2 1 1 1 1 Candidates sent Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme 9 universities sending 1 candidate and receiving 1 candidate 1.
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CONAHEC (USA) ITESM‐Instituto Tecnológico de Estudios Superiores de Monterrey (Mexico) Universidad de Las Palmas de Gran Canaria (Spain) Universitat de Lleida (Spain) Universitat Jaume I (Spain) University of A Coruña (Spain) University of Basque Country (Spain) University of Jaen (Spain) University of Vigo (Spain) Masaryk University, Brno (Czech Republic) Universities sending 2 candidates and receiving 2 candidates 1.
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Pontificia Universidad Católica del Perú (Peru) Universidad de La Salle (Mexico) Universities sending 2 candidates and receiving 1 candidate 1.
UNESP (Brazil) Universities sending 2 candidates and receiving 0 candidates 1.
University of Monterrey (Mexico) Universities sending 1 candidate and receiving 0 candidates 1.
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Adam Mickiewicz University in Poznan (Poland) Karlstad University (Sweden) Pan‐European University (Slovakia) Universidad Politécnica de Cartagena (Spain) University of Cadiz (Spain) University of Leon (Spain) University of Malaga (Spain) Universities sending 1 candidate and receiving 2 candidates 1. Universidad Politécnica de Madrid (Spain) 2. University of Santiago de Compostela (Spain) Universities sending 2 candidates and receiving 7 candidates 1.
University of Guadalajara (Mexico) Universities sending 0 candidates and receiving 1 candidate 1.
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The University of Arizona (USA) Universidad Mayor (Chile) Turar Ryskulov Kazakh Economic University (Kazakhstan) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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STELLA 2015 Intercontinental Staff Mobility Programme Universities sending 0 candidates and receiving 0 candidates 1.
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Ilia State University (Georgia) University of Regensburg (Germany) Steering Committee online meeting (09/03/2015)- Minutes & Mobility 2015
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