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Full General Guidelines 5 18 – CrowdSurf

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CrowdSurf General Guidelines
Section One- Most Common Requirements
Rule
Clean Verbatim Transcription
Your transcripts provide captions for
deaf and hard of hearing viewers!
Instruction
Transcribe the audio content exactly as
heard, but leave out
Example
Spoken:
I, i, It, it, was in two, 2000, uh, 2015.
Transcribe as:
It was in 2015.
1. Disfluencies (um, uh, ah, eh);
2. Filler words (hm, you know, like);
3. Stutters, stammers, unnecessary
repetitions, and false starts (where
the speaker changes idea midsentence).
Exceptions:
1. Nonconsecutive repeated phrases
should not be removed
2. Leave deliberate repetitions in the
transcript.
Use correct American English spelling
and grammar. No exceptions.
When transcribing dialogue, leave out
any filler words that interrupt the primary
speaker.
*You may be directed to transcribe True
Verbatim (transcribe exactly as said) on
jobs with Special Guidelines pop-ups
Spoken:
Person 1: I, I, I was um, uh, wa- waiting
outside and it was sooo cold, ya know?
The sky was the colour of slatePerson 2: Hm.
Person 1: And I had this idear…
Transcribe as:
I was waiting outside and it was so cold.
The sky was the color of slate and I had
this idea,
Spoken:
So you know, like, what do we do when
we have text files, CSV files?
Transcribe as:
What do we do when we have text files,
CSV files?
Spoken:
If you launch it at too high of an engine
rpm, like 1201 RPM, you incinerate the
rear tires.
Transcribe as:
If you launch it at too high of an engine
rpm like 1201 RPM, you incinerate the
Rule
Instruction
Example
rear tires.
Spoken:
I don't think, Paul, I don't think that's the
case.
Transcribe as:
I don't think, Paul, I don't think that's the
case
Transcript Format
1. Always capitalize the first letter of
1. Beginning of HIT
2. End of HIT
the first word in a HIT, even if it's
not the start of a sentence.
2. Always close a HIT with a period,
unless you're sure that it's the
middle of a sentence, then leave it
open or with a comma.
3. Never close a hit with a dash (- or -) or ellipses (...).
Transcript Style
Consistency is key!
1. Use the video to guide style,
formatting (i.e. capitalization), and
spelling in your transcript.
2. If the speaker references
something on screen, transcribe it
as shown.
3. Transcribe elements of a computer
interface as they appear on
screen.
1. To send the report. I need it by
tomorrow morning at
2. We will call them back tomorrow.
Rule
Instruction
Sentence Format
So tomorrow we will see the
1. Always capitalize the first letter of
the first word.
1. Beginning
2. Punctuation
3. Interruptions
4. Dialogue
5. Spacing
6. Sentence Breaks
Example
2. Separate sentences with a period.
3. Use a dash to indicate an abrupt
Challenger>> Yes, the Challenger Jobs Report.
Spoken:
>> But before I can do the install, I-
interruption mid-sentence by
> >> Mm-hm.
another speaker. Never use a dash
>> Have to first make sure the server is
to indicate a stutter. Leave out
stutters in Clean Verbatim.
up-
4. With spoken dialogue do not
>> Mm-hm.
>> And running and then
transcribe verbal tics (like habitual
mm-hms) that interrupt the primary
speaker’s sentence.
5. Use a single space between
sentences.
6. Break up run-on compound
Transcribe as:
But before I can do the install, I have to
first make sure the server is up and
running and then
sentences, and join fragments into
complete sentences when
possible.
Spoken:
Now you can see that once again we've
got, you know, the preview going on if I
Do your best to make coherent
sentences out of the speaker’s speech
patterns. It is perfectly acceptable to start
a sentence with ‘And’ or ‘But’ in
CrowdSurf transcripts.
click submit you can see that it does not
ah, make uh, it, it doesn't make a
request, and query string, you can see
actually, that when I click submit, uh
actually, it's gonna, you know, make the
network request in the background.
Transcribe as:
Now you can see that once again we've
got the preview going on. If I click
submit you can see that it does not
make a request, and query string. You
can see actually, that when I click
submit, actually, it's gonna make the
network request in the background.
Rule
Instruction
Names and Industry Jargon
Example
Massachusetts, freemium
1. All person, product, and company
names must be spelled and
Use the CrowdSurf Glossaryfor help
with technical terms.
formatted correctly.
2. If unsure of the spelling, Google
The people working at Apple are very
nice.
the word. Capitalize all place
names and proper nouns.
Exception: Some company, software and
other names are not capitalized or
W3 Communication is located over
there.
contain unique titles with numbers etc.
Represent them as they represent
My iPod is broken.
themselves. Note that the logo is
separate from the company name.
Speaker Change Flag for tasks with
Multiple Speakers
Hey Charlie. >> Hello Amy, how are
1. Each time there is a new speaker
in the media, indicate the change
with a double chevron >>
2. If only one speaker, do not use a
>> in the transcript.
3. If more than one person is talking
at the same time, use your best
judgment as to where to put the
>>.
4. Where the dialogue is not
transcribable due to overlap use
[CROSSTALK].
5. Use >> to indicate a change in
speaker with human-made sounds
like [LAUGH], [COUGH],
[APPLAUSE], etc.
you? >> Just fine Charlie. >> [LAUGH]
Rule
Punctuation Marks
Instruction
Example
Do not use
1. quotation marks (“ “),
2. semi-colons (;),
I was talking to him and he said yeah,
3. colons (:),
I'd love to go see The Wizard of Oz.
4. ellipses (…),
5. em-dashes (--)
in CrowdSurf transcripts.
Exception: If specifically shown onscreen in a title or a line of code, then
these punctuation marks may be
included.
Silence, Sounds and Non-Verbal
noises
Check your sound settings before
1. Use one tag per uninterrupted
submitting [BLANK_AUDIO].
period of silence, sound, music, or
non-verbal noises.
All plot-relevant audio content should
be recorded in your transcript.
2. Use bbb (for BLANK_AUDIO)
when there is no audio, silence, or
non-relevant sounds (like static)
All sound tag shortcuts available on the
right side of media tool. Do not make
up your own tags.
for 2 seconds or more in a clip.
3. Use mmm (for MUSIC) to indicate
music and singing in the media. Do
Spoken: I know that we all want to work
not use this for background music
towards equality, (audience applauds
played simultaneously with
speaker. Insert a music tag when
there is only music or song
for 2 seconds or more in the
media.
for a second or two, overlapping the
speaker's next word or phrase] but it's
not always easy when
4. Use speaker changes with ccc (for
COUGH), lll (for LAUGH), aaa (for
APPLAUSE), etc.
5. Use sss (for SOUND) or nnn (for
NOISE) for distinct, plot-relevant
noises in transcripts.
6. Use Aah! to indicate a scream.
Transcribe as:
I know that we all want to work towards
equality,
>> [APPLAUSE]
>> But it's not always easy when
Rule
Instruction
Static In Audio
Example
[BLANK_AUDIO]
Ignore it. Don't type sss to denote sound.
If the clip is nothing but static, then use
bbb.
Noisy Lecture Halls
[BLANK_AUDIO]
Ignore it. Don't type sss or nnn to denote
the noise. (It is not relevant to the content
of the lecture) If the clip contains
unintelligble crowd noise, please use
bbb.
Audio Issues and Cut Off Words
1. If the audio quality is too
challenging, please skip the HIT.
2. If the cut-off word is obvious based
on the portion of it you heard and
the context of the sentence, then
complete the word.
3. If you cannot discern the cut-off
word, type iii or [INAUDIBLE].
4. If the word is cut off at the
beginning and you can't hear it, do
not type anything.
Back to the top
Section Two- Spelling & Grammar
1. Accepted Spellings
As part of Clean Verbatim transcripts, spelling should adhere to the following rules:
Correct
All right
Incorrect
Alright
Example
All right, are we ready to get
started?
Correct
Incorrect
Okay / OK button
Kay, ok, Mkay
Example
Okay, when you’re ready to get
started click OK.
Mm-hm
Mmm hmm, Mmhmm,
Mm-hm, I agree. Mm-hm.
Uh-huh
Uh huh, Uhuh
Uh-huh, I understand you.
etc.
etcetera
Use webinars for classes,
presentations, sales, etc.
Back to the top
2. Accepted Slang
Our system will automatically correct the following slang terms, transcribe them as spoken. Example: speaker says "kinda",
transcribe as kinda not kind of. If they say "kind of", transcribe as kind of.
If not included in this list, please transcribe the full, correct word as shown in your favorite dictionary. Example: speaker says
‘em, always transcribe as them.
Correct
Incorrect
Yeah
Ya, yea
Cuz
Cause, cus
Yep
Yip, yeap
Gonna
Going To
Kinda
Kind of
Sorta
Sort of
Wanna
Want to
Gotta
Got to
Back to the top
3. Contractions
Rule
Instruction
Example
Rule
Instruction
We'll vs. Well
1. We'll is a contraction of we will,
without the apostrophe, well, has a
different meaning.
Let’s vs. Lets
Example
1a. We'll meet in the morning.
1b. You have done well on this
assignment.
2. Let's is a contraction for let us, without
2a. Let's go to the beach tomorrow
the apostrophe, lets, is a synonym for
2b. This ski pass lets you ski all season.
allows.
I'm vs. Im
3. I'm is a contraction of I am, i’m and Im
3. I'm looking forward to the weekend.
are not correct.
Should’ve vs. Should of
Who’s vs. Whose
4. Should’ve is a contraction of should
4. You should’ve been there, it was
have, should of is not correct.
awesome!
5. Who’s is a contraction of who is,
I know a woman whose kids study there.
whose is a possessive of who.
>> Who’s that?
Back to the top
4. Homophones
Rule
Instruction
1. It’s
2. Its
1. ‘It's’ is a contraction of the words it
is.
Example
1. It's cold out today.
2. The dog is looking for its owner.
2. ‘Its’ is a possessive pronoun.
1. Your
2. You’re
1. The word ‘your’ is the possessive
form of you
1. Your dog is so playful.
2. You're welcome.
2. ‘You're’ is a contraction of the
words you are.
1. There
2. Their
1. Use ‘there’ when referring to a
location or direction.
1. He is over there.
3. They’re
2. Use ‘their’ to indicate possession.
2. I accidentally crashed into their
car.
3. ‘They're’ is a contraction of the
words they are.
3. They're going to be happy to hear
the good news.
Rule
Instruction
Example
1. To
1. ‘To’ indicates direction or action.
1. Please go to the store.
2. Too
2. ‘Too’ means also, very or
2. This class is too difficult.
excessively.
3. Two
3. I have two young children.
3. ‘Two’ is a number.
1. Then
1. Then refers to time.
2. Than
2. Than is usually used to indicate
comparisons.
1. He was about to leave, but then
got distracted.
2. She is more helpful than you.
Back to the top
Section Three- Punctuation
Rule
Instruction
Example
General Punctuation
1. Use proper punctuation
whenever possible.
2. Begin all HITs with a capital letter,
end all HITs with a period.
Exception: If you are confident the HIT
ends mid-sentence leave the sentence
without punctuation.
Discouraged Punctuation Marks
I just read The Hunger Games.
1. Em-dash -2. Ellipses …
3. Quotation Marks “ “
4. Semi-colon ;
5. Colon :
Exception: When punctuation is shown
on screen in computer programming
media, on-screen formatting takes
precedence over punctuation rules.
She said my email address is
[email protected]
Rule
Instruction
Example
Speaker Interruption
Jiminy Crick1. Use an en-dash to indicate a mid-
>> Oh my!
sentence interruption by a
second speaker
2. Do not use an en-dash if the
speaker interrupts him/herself.
Punctuation and Numbers
1. Do not use an apostrophe with
1. The 60s were an exciting time in the
ages or decades.
US.
2. Do not use a dash with number
2. You should exercise every day for
ranges, spell out ‘to’ or ‘through’.
Sentence Style & Breakpoints
30 to 40 minutes.
Too long:
1. Break up run-on sentences.
Okay, now you can see that once again
2. Join sentence fragments.
we've got the preview going on, if I click
3. Think about how your sentences
will be displayed on screen as
video captions.
Submit you can see that it does not make
a request.
Too short:
Okay.
Hint: Generally 40-60 characters is the
Now you can see that once again.
optimal sentence length.
We’ve got the preview going on.
If I click Submit.
Ideal Transcript:
Okay, now you can see that once again
we've got the preview going on.
You can see that it does not make a
request.
If I click Submit you can see that it does
not make a request.
Back to the top
Section Four- Numbers
Write out numbers zero through ten, numbers above ten represent with numerical digits.
Rule
Instruction
Example
Rule
Writing Out Numbers zero
through ten
Instruction
Write out all numbers zero
through ten, unless they are part
of the following:
1. Court rulings (4-3),
2. Sports records (10-7-0),
3. Height measurements (6'9")
4. Mathematical or scientific
equations or computer code
(transcribe as seen in
lecture slides)
Example
These are two of the ideas that I want to
share.
Spoken:
Two times two equals four.
Shown on screen:
2x2=4
Transcribe as:
2 x 2 = 4.
5. Time (12:15PM)
6. List (1. Sign up 2. Log in...)
7. Biblical references (John
3:16)
8. Storage units (1 GB)
9. Binary (0101)
10. Dates (April 7th, 2015)
Numerals for Numbers 11 and
above
1. Write numerically all
numbers between 11 and
above.
2. For numbers above
999,999, substitute million,
billion, etc. for the zeros.
Incorrect: This new policy will
affect roughly 400 thousand
people in New Mexico.
1. Their tour will stop in 21 cities
around North America.
2. This new policy will affect roughly
400,000 people in New Mexico.
3. She’s got 1 million new followers
on Twitter.
Rule
Instruction
Imprecise Number Amounts
1. For imprecise numerical
amounts spell out the
numbers.
Example
Spoken:
We need to raise a hundred dollars.
Transcribe as:
We need to raise $100.
2. This applies when the
speaker is estimating or
using an exaggeration which
is not intended to be a
precise quantity.
Examples: a few hundred, a few
thousand, a million
Spoken:
The team raised a few hundred
dollars.
Transcribe as:
The team raised a few hundred
dollars.
Spoken:
I've got about a billion things to do
today.
Transcribe as:
I've got about a billion things to do
today.
Range of Numbers and
Consistency
1. Do Not use a dash, always
spell out “to”
2. Use consistent formatting
within sentences, use
numerals (when at least one
of the numbers is over 10)
1. The President will need 60 to 70%
approval rating in the polls.
2. Skip ahead 10 to 20 frames and
click Play.
for quantities with related
units, lists, or numbers with
a statistical relationship.
Ordinal Numbers –
First, Second, Third, etc.
Roman Numerals
1. Spell out the word for first
through tenth.
1. I will be visiting their second grade
class on June 25th.
2. Use numerals for 11th and
above.
2. She was first woman admitted in
the 19th century.
Use Roman numerals to describe
sequences like in wars, events, or
people.
World War II, King John II,
Super Bowl XLIX
Rule
Instruction
1. Use the numeral followed by
Percentages
‘%’, unless speaker uses a
fraction of a percent.
2. Exception: Do not use ‘%’ if
a number is not associated
with it.
Example
1. 57%
2. What percent correct do I need to
get an A in this class?
Spoken:
We’re seeing an increase of a quarter of
a percent versus last year’s increase of
twelve percent.
Transcribe as:
We’re seeing an increase of a quarter of
a percent versus last year’s increase of
12%.
Decimal Numbers
If the number is less than one,
0.7 seconds, 0.5%
then use a leading 0 before the
decimal point.
Year
No apostrophe necessary when
referencing the time period.
The 1980s, the 60s
Age
Don’t add zeros when referencing
age range or quantity.
She is probably in her thirties.
He wrote hundreds of pages.
Back to the top
Section Five- Sound Quickies
Sound Quickies are for representing nonverbal parts of media. There are several rules to follow;
Use sound tags to indicate sound, noise, music, or periods of silence in transcripts. One tag per section of uninterrupted
sound.
Transcribe all plot-relevant sounds, music, blank audio to describe the audio content of the media. For example, if the HIT
is primarily a gun fight with the musical soundtrack played simultaneously in the background, transcribe [NOISE] for the
gunfight, ignore the music.
Type short code in all lowercase letters mmm and all Tags in uppercase [MUSIC]. All else will be incorrect.
Do not add punctuation after standalone sound tags.
Rule
Instruction
Example
Rule
Instruction
Blank Audio
Example
bbb or [BLANK_AUDIO]
1. Use when there is silence, no
Blank Audio tags are imperative
for correct timing of video
plot-relevant audio, or just
static in a HIT. Example: If a
professor is flipping pages,
captions.
typing, writing on the board, or
clicking through slides this
should be blank audio, not
sound.
2. Verify that the video has
loaded correctly and that
computer audio settings are
correct.
3. OR use [BLANK_AUDIO] to
indicate a lapse of 2 or more
Spoken:
So now you see I’ll add in twenty
pixels (typing noise for 1 second) of
padding on each side (typing noise
for 4 seconds) there you go
On screen:
padding: 20px;
Transcribe as:
So now you see I’ll add in 20px of
padding on each side.
[BLANK_AUDIO] There you go.
seconds or more of no speech.
Indiscernible Audio
Notation can be used to replace one
(Try to use as rarely as possible)
word, or a phrase that cannot be
heard.
iii or [INAUDIBLE]
Incorrect Format examples:
[iii], (iii), Iii, III, sp, sp?, [sp], xx, [x],
etc
Crosstalk
(Two or more speakers talking at
once)
Use when two or more speakers talk
ttt or [CROSSTALK]
simultaneously and their words
cannot be distinguished.
Incorrect: tt, TTT, (??), etc.
Unknown
(Try to use as rarely as possible)
Guess
You’re making a reasonable
spelling guess based on the
sound or context.
If absolutely not sure of the word,
uuu or [UNKNOWN]
use uuu or [UNKNOWN].
Phonetically spell the word and
append /g to the end.
Google for correct spelling before
using /g.
Onomatopoeia/g
Rule
Laugh
Instruction
Speaker laughs or giggles. May be
mid-sentence or a standalone tag.
Use a speaker change between
laugher and previous speaker.
Example
lll or [LAUGH]
Spoken:
So I told him to bugger off (second
speaker laughs) or I'd have him
arrested before he could say boo
Transcribe as:
So I told him to bugger off>> [LAUGH]
>> Or I'd have him arrested before
he could say boo.
Music or singing
mmm or [MUSIC]
1. Insert a music tag when there
is only music or song
for 2 seconds or more in the
media.
2. Do NOT insert tag when music
is playing in the background,
simultaneous to speech.
3. Lyrics should only be
transcribed when a pop-up
message specifically instructs
you to transcribe lyrics. If in
doubt, only use a [MUSIC] tag.
Sound
sss or [SOUND] or nnn or [NOISE]
1. Use for distinct sounds.
(Heard Phone Beep, Mechanical
Noises, Distinct Background
Sounds, sighs, non-verbal
utterances etc.)
2. Do not use for static. Type bbb
for all static or noisy lecture
hall sounds.
3. Do not insert tag when sound
is playing in the background of
speaker talking.
4. Do not create your own sound
tags for specific noises or
human-made sounds.
Rule
Instruction
Cough
(Cough or throat clearing noise)
Example
ccc or [COUGH]
1. Use for coughing or throat
clearing, mid-sentence or in a
stand-alone sentence.
2. Do not transcribe if cougher is
off-screen (i.e. if unidentified
student coughs mid-lecture)
3. Use a speaker change flag to
distinguish between cougher
and previous speaker.
Foreign Language
fff or [FOREIGN]
1. Use in place of any language
other than English, even if you
are able to understand the
foreign language.
2. You may be asked to copy
English subtitles when
prompted by Special
Guidelines, no FOREIGN tag
necessary in this case.
Spoken:
He has a certain joie de vivre about
him.
Transcribe as:
He has a certain joie de vivre about
him
3. Use a speaker change flag to
indicate a change in speaker,
even if in foreign language.
Spoken:
Je vois pas trop le rapport avec
Marseille, mais bon, je vais cliquer
sur. Marseille dans le Rhône, et là!
Transcribe as:
[FOREIGN]
Applause
aaa or [APPLAUSE]
1. Use for group clapping or
cheering.
2. Incorrect Format examples:
[applause] AAA (cheering)
Rule
Instruction
Bleep
Example
xxx or [BLEEP]
1. Use only when media bleeps
over an expletive.
2. Do not use if expletive is
spoken in the media.
3. Incorrect Format examples:
[xxx] (bleep)
Back to the top
Section Six- Currency and Time
Rule
Instruction
Dollars and Cents
Example
I owe you $12 for lunch today.
1. Do not write “dollars” use $
sign for a quantifiable amount.
2. When less than $1 use the
format $0.xx.
Bucks
If the speaker says ‘bucks’ instead
The startup raised $1.2 million in
round one.
The profit margin is $0.50 per unit.
25 bucks
of 'dollars’, spell out bucks.
Foreign Currency
When transcribing foreign currency,
I just visited England and I have
type out the word for it, rather than
the symbol.
100 pounds left over from the trip.
AM and PM
1:17 PM or 1 PM
1. Use AM and PM not a.m. and
p.m.
2. If the time is on the hour,
transcribe without :00
Rule
Instruction
12 o’clock
Military Time
Example
If the speaker says o’clock
transcribe it as heard.
12 o’clock
If spoken as x hundred hours, use
the 00:00 format.
17:00 hours
not 12:00 o’clock
Back to the top
Section Seven- Math & Science
Capture the audio content of the HIT in your transcript, use the video to guide your formatting of any numbers, variables or terms
that the speaker references.
Go by audio first, use video for clarifications.
Rule
Instruction
Example
Equations
Spoken:
1. Transcribe the equation as
spoken, by the speaker.
2. Use the video to guide your
formatting, spacing, and
capitalization. Try to match
your transcript to the video
as much as possible.
The slope of the secant line
through a, f of a, and a second
point a plus h f of a plus h provides
an approximation when h is small.
Shown on screen:
The slope of the secant line
Exception: CrowdSurf transcripts do
through (a, f(a)) and a second
point (a + h, f(a+h)) provides an
not support the following symbols:
approximation when h is small.
Subscripts/superscripts
(transcribe side-by-side p0)
Greek letters (spell out pi, rho)
Fractions (two-thirds)
Special Characters like integral,
derivative, square root.
Transcribe as:
The slope of the secant line
through (a, f(a)) and a second
point (a + h, f(a+h)) provides an
approximation when h is small.
Rule
Notations
(+,-,x, /)
Instruction
If not shown on screen, transcribe
the spoken word instead of the
symbol. (In math equations, still keep
numbers as numerals even if under
10.)
Example
Multiplication: 4 times 7 equals 28.
Division: 28 divided by 4 equals 7.
Addition: 2 plus 2 equals 4.
Subtraction: 2 minus 2 equals 0.
Squared, Cubed, Power etc.
For all equations involving
exponential numbers, use the spoken
word.
1. 4 to the 2nd equals 16
2. 3 to the 3rd equals 27
3. The square root of 4 equals
2
4. x to the nth equals 25
Negative Numbers
If not shown on screen, for all
mathematical notations involving
3 minus 4 equals negative 1.
negative numbers, use the spoken
word.
Trigonometric Functions
Spell out all trigonometric functions,
do not abbreviate.
1. sine (sounds like sign)
2. cosine
3. tangent
4. secant
5. cosecant
6. cotangent
Fractions
For all mathematical notations
1 plus 1 and two-thirds equals x.
involving fractions, transcribe the
spoken word.
Variables
All mathematical variables (a, b, c, x,
y, etc.) should be written lowercase
Spoken:
Um, e to the 2 pi i k, m minus n
unless shown in the video or
divided by capital N.
specifically spoken by the instructor
as uppercase.
On screen:
e 2 π i k (m - n) / N
Transcribe as:
e to the 2 pi i k (m – n) / N
Rule
Scientific Terminology, proper
names
Instruction
Research name or term to ensure
proper spelling.
Example
Leibniz notation
Simply input the phonetic spelling of
the term into your favorite search
engine to check spelling.
Transcribe your best guess and
append the word with /g if you are not
sure.
Professor writing on board
If the speaker makes noise while,
Flipping pages,
Writing on a board or projector
screen,
Or any typing noises
and all else is silent for 2 or more
seconds, transcribe as
[BLANK_AUDIO].
Spoken:
If we want to minimize J of theta
(writes on board for 5 seconds)
then we’ll need to take the
derivative
On screen:
J(θ) =
Transcribe as:
If we want to minimize J(theta),
[BLANK_AUDIO] Then we’ll need
to take the derivative
Back to the top
Section Eight- Computers & Software
Capture the audio content of the HIT in your transcript, use the video to guide your formatting of any buttons, tabs, or other
elements of the computer interface.
Rule
Shift
Instruction
Shift
Example
Shift-click to select all of the files in
the folder
Rule
Alt (And other keyboard
combinations)
Instruction
Alt
Example
If it Sounds like : Hold alt, control,
delete.
Transcribe like this: Hold
Alt+Ctrl+Delete
Option
Option
Option+N creates the ñ character.
Command
Cmd
Press Cmd+Z (Mac) to undo the
last action.
Control
Ctrl
Press Ctrl+Z (Windows) to undo
the last action.
Enter or Return
Enter or Return
Then hit Enter.
Arrow up / arrow down
Arrow up or arrow down
Press the arrow up or arrow down
keys to increase or decrease the
pen diameter.
Comma
Spell out symbol keys like “comma”
Press Ctrl+comma to increase the
brush size.
“Dot” and File names
When a speaker says “dot” DO
My email address is
NOT spell it out, transcribe it with a
period.
xyz[email protected]
Transcribe the final version of the
file name as it appears on screen.
Spoken:
I’ve uploaded the image dot P N G
file.
Transcribe as:
I’ve uploaded the image.png file.
Space bar
Space bar
F three
Transcribe as the letter and
numeral
F3
double-click
Double-click the border symbol to
open it in symbol editing mode.
(or any function key)
Double-click
Rule
OK button
Instruction
Example
Follow the spelling and formatting
shown on screen in the computer
I'm gonna go to the Emulate tab,
select Mobile Devices option, then
interface.
click OK.
e.g. Capitalize words that are
shown as capitalized in the
computer interface.
Only use this spelling, OK, when
referring to the computer
command.
CamelCase and code formatting
Follow on-screen formatting in
I will be using PowerPoint today.
(Writing compound words or
computer-related HITs. If a line of
computer programming code
Use the onCreate method.
phrases so that each word begins
with a capital letter.)
shows specific spacing,
capitalization, and punctuation, use
the same in your transcript.
Software names
All software and company names
Spoken:
must be spelled correctly. If you
are not sure, look it up to find
V M ware was the first company to
successfully virtualize the x eighty-
correct spelling and formatting.
six architecture.
Use the CrowdSurf Glossary for
Transcribe as:
assistance.
VMware was the first company to
successfully virtualize the x86
architecture.
File Path Instructions
When the speaker instructs the
Spoken:
user to go to a menu or to press a
certain combination of keys, use
Go to File, then Documents, then
Open.
the following conventions, with a
space on either side of the “>”.
Transcribe as:
Back to the top
Section Nine- Internet & Contact
Information
Go to File > Documents > Open
Rule
Instruction
Example
Spelling a Name, Address,
If a speaker spells out a last name
My name is Christina, C-H-R-I-S-T-I-
Word, etc.
or street or something, indicate the
recitation of letters with hyphens in
N-A.
between each letter.
Internet
URLs
Internet must always be
You must have a stable Internet
capitalized.
connection to work on Mturk.
Transcribe the final web address
Spoken:
even if the speaker has completely
spelled it out.
You can find us at W S J dot com.
Transcribe as:
You can find us at WSJ.com
Emails
Transcribe the final email address
even if the speaker has completely
spelled it out.
Spoken:
My email is J O H N dot D O E at g
mail dot com.
Transcribe as:
My email is [email protected]
Telephone Number
Transcribe the final telephone
number in digits and dashes form.
My cell number is (123)-444-5555.
IP Addresses
Transcribe the final IP address in
98.182.30.194
digits and periods form.
Hashtags
If used as a word in a sentence,
spell out the word hashtag.
If used in the format #blablabla
use the pound sign, #
Contact me at the hashtag shown
below.
Spoken:
What’s your opinion? Let us know at
hashtag CrowdSurf.
Transcribe as:
What’s your opinion? Let us know at
#CrowdSurf.
Twitter handles
Back to the top
Use the at sign, @, when
someone references their twitter
handle
Find me on Twitter
@AshleyEsqueda.
Section Ten- Sample Transcripts!
Rule
Spoken
Clean Verbatim
Punctuation
Currency and Time
Correct Transcripts
Yesterday at around twelve o
clock I was, um, visiting, uh,
Yesterday, at around 12 o'clock I was
visiting Dr. Smith's office. And he
doctor smith’s office and he wawas saying, “exercise is an
important part of one's
was saying exercise is an important
part of one's cardiovascular regimen.
cardiovascular regimen“
Speaker Change Flags
Contact information
Speaker 1:
Let's welcome Mary to the call.
Mary, how do you spell your last
Let's welcome Mary to the call. Mary
how do you spell your last name?
name?
>> W-O-R-T-H-I-N as in Nancy, G-TO-N.
Speaker 2:
W O R T H I N as in Nancy G T O
N.
>> And what’s your email address?
>> [email protected]
Speaker 1:
And what’s your email address?
Speaker 2:
M Worthington at Hotmail dot
com.
Numbers
Percentages
Monetary amounts
Numbers
Slang
Capitalization of proper
nouns
We've seen a fifty percent
increase in our market share,
representing over four million
dollars in potential revenue
We've seen a 50% increase in our
market share, representing over $4
million in potential revenue.
Don't you mean 5 point 1 million?
Don't you mean 5.1 million, or are
Or are you leavin’ out latin
America?
you leaving out Latin America?
Rule
Spoken
Sentence breakpoints
On-screen formatting
Computer Coding
Camel Case
Correct Transcripts
We give you the code for actually
downloading the, uh, the image
We give you the code for actually
downloading the image. So it's called
so its called download image, you
give it a context and a url that you
want to download, and it goes and
does a bunch of magic to
downloadImage. You give it a
context and a URL that you want to
download. And it goes and does a
bunch of magic to download things.
download things
Shown on screen:
(line of code) public static Url
downloadImage
On-screen formatting
Math variables
Sound tags
The first property [clears throat],
states that A to the N times a to
the m equals a to the N plus M,
The first property [COUGH] states
that A to the n x A to the m is equal
to A to the (n+m), and is often
and is often referred to as the
product rule.
referred to as the Product Rule.
Shown on screen:
Product Rule: An x Am = A(n+m)
Speaker change flags
Speaker Interruptions
Punctuation
Spelling consistency
Research unknown terms
Speaker 1:
Will we be discussing ciphertexts this
Will we be discussing ciphertexts
this semester? Or is- (interrupted
by second speaker)
semester? Or is-
Speaker 2:
Cypher texts, also known as
encoded or encrypted information
will be part of our discussion on
touring machines and the different
>> Ciphertexts, also known as
encoded or encrypted information,
will be part of our discussion on
Turing machines and the different
algorithms that are used in a
computer's CPU.
algorhythms that are used in a
computers cpu.
Sound tags
Slang
(violin note for 2 seconds) Okay,
just went a little bit sharp. Now I’m
[SOUND] Okay, just went a little bit
sharp. Now I’m gonna give a tug for
gonna give a tug for a little slack.
And test it again. (violin note for 4
seconds) Perfect.
a little slack. And test it again.
[SOUND] Perfect.
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