Outline of Preliminary 2013 Fees

Outline of 2013 Pachón/Tololo Fees and Covered Services
Share Fee – in-common mountain-based expenses calculated separately for Tololo & Pachón
Covered Services:
•  Security (contracted guards at gate)
•  Road maintenance (apportioned by section of roads serving Pachón & Tololo)
•  Emergency medical service (nurses, paramedics and supplies)
•  Power line maintenance (on-staff and contracted service – apportioned by section)
•  Communications (telephone and radio service maintenance)
•  Visitor Center (Tololo based)
•  Power Generation (where provided in common on Tololo)
Census Fee (All-Staff) – common costs based on all Program personnel based in Chile
Covered Services:
•  Safety programs
•  Garage (portion that goes to maintain common support vehicles)
Note: Warehouse/Shipping & Receiving, Inventory, and Human Resources which were
previously covered by All-Staff Census fee will now be covered by AURA-CAS fees
Census Fee (La Serena-Based) – common costs based on personnel working in La Serena
Covered Services:
•  Security (~1/2 contracted guard service)
•  Communications (telephone)
AURO-­‐O Site Users Mee.ng – August 2012 1
Outline of 2013 Pachón/Tololo Fees and Covered Services
Per-Use Fees – costs for services that can readily be tracked and charged by quantity of use
Services Offered :
•  Meal Service on the Mountains (per meal, same price on both Pachón and Tololo)
•  Lodging on the Tololo (per room/night)
•  Lodging on the Pachón (per room/night – includes service on loan to build Hotel)
•  Lodging in La Serena Recinto hotel (per room/night)
•  Water at Tololo (per m3, metered
•  Water at Pachón (per m3, metered – includes transport to Pachón)
•  Janitorial service on Mountains (per hour, same for both Pachón and Tololo)
•  Janitorial service in La Serena (per hour)
•  Garage service (per hour, for service to vehicles assigned to specific Programs)
•  Shuttle service to Tololo (per one-way ride)
•  Water and Sewer in La Serena Recinto (per m3, metered)
•  Maintenance service La Serena (per hour)
AURO-­‐O Site Users Mee.ng – August 2012 2
Outline of 2013 Pachón/Tololo Fees – Potential Adjustments for 2013
Basic Necessary Adjustments
•  Reduce the All-Staff Census fee by the amount that AURA-CAS will be charging for the
services now under their management.
•  Add an appropriate factor (overhead) to all fees to cover the portion of the cost of the
AURA-CAS fees that will be charged to NOAO-South for support of Facilities and
Operations departments and personnel.
•  Reflect an overall IPC-based inflation of approximately 4.2% (+ 1% for labor) generally to
all fees. As in the past, this overall inflation factor would be applied with varying percent
increases over the various fees so as to make discretionary corrective adjustments.
Other Discretionary Adjustments
•  Add an increment to the Tololo Lodging per-use fee to capitalize the cost of the solar water
heating system (~$40K) over FY2013. Initial estimate is an increase from 13,260 CLP to
~15,900 CLP per night.
•  Incorporate estimates from programs for quantity of anticipated demand for per-use services.
•  Revisit and make minor adjustments to fees based on other input from the Programs and our
own tracking of costs.
AURO-­‐O Site Users Mee.ng – August 2012 3
Current (FY-2012) Pachón/Tololo Fees
2013 Projections
No significant increase in Share Fees
possibly a slight net decrease after
CAS-AURA fees are extracted and
inflation is added
All Staff Census will be reduced by
more than 50% reflecting the
removal of AURA-CAS based
services from this cost center
Per Use fees are not yet fully
resolved in the 2013 model.
Expectation is that they will increase
by no more than 5% overall to reflect
inflation . They will all be revisited
more thoroughly in the coming year
in developing the SLAs and
establishing more transparent
accounting for the costs directly
related to each service.
(includes transport) AURO-­‐O Site Users Mee.ng – August 2012 Final proposed values for all
2013 fees will be distributed to
the Programs before the end of
FY 2012.
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Outline of 2013 Fees – Items on which more detail was requested
Power Line Maintenance: charged as part of mountain Share Fee
•  The affected Programs were obligated to directly fund the replacement of the main
Pachón transformer last year, as it was considered to be a major capital cost, beyond
the scope of maintenance and not part of the power line. However, there was some
expectation by the Programs that the transformer as part of the basic common
power infrastructure should have been covered by the common share fee dedicated
to this service.
The expectations for this and other services need to be more clearly defined in
the Service Level Agreements
Safety Programs: charged as part of Census Fee (all-staff)
•  This covers 50% of NOAO South Safety Engineer and all safety supplies for
Operations activities, both on the mountains and in La Serena.
Garage: portion charged as part of Census Fee
•  The majority of garage and transport services go to support the Operations
activities that directly provide services to the programs (see next page)
AURO-­‐O Site Users Mee.ng – August 2012 5
Outline of 2013 Fees – Some detail on historical garage costs
AÑO 2004 Garage y Transportacion; de un total de 6700 horas de trabajo (167,5 horas promedio mensual), periodo Octubre 2003 al 31 de Mayo 2004 Was 4.5 FTE in 2004
now 2
1.-­‐ 2321 horas para programas , correspondiendo al 34,64 % a) Gemini 706 horas en mantenciones, reparaciones y transportes b) CTIO 798 horas en mantenciones, reparaciones y transportes c) SOAR 358 horas en mantenciones, reparaciones y transportes d) SMARTS 32 horas en mantenciones y reparaciones y transportes e) AURA Corp. 213 horas en mantenciones y reparaciones f) CTIO mtn vehiculos 175 horas en mantenciones y reparaciones g) Otros 39 horas en mantenciones, reparaciones y transportes 10,54 % Now only about 1%
11,91 % 5,34 % 0,48 % 3,18 % 2,61 % 0.58 % 2.-­‐ 3209 horas para AOSS, correspondiendo al 47,89% Now an even higher % of total
garage and transport services (2 FTE)
a) 378 horas por mant., reparación maquina y equipo mov. .erra b) 121 horas por mant., revisión y reparación aljibes para agua c) 216 horas por mant., y reparación I.nerario d) 200 horas apoyo I.nerario (Reemplazo de chofer) e) 210 horas 1 día a la semana Carry-­‐all I.nerario f) 260 horas I.nerario de carga g)300 horas para casinos y mantención Veh. de transporte víveres h)196 horas re.ro y traslado basura al vertedero Coquimbo i) 184 horas por mant., revisión y reparación carry-­‐all i.nerario j)118 horas por mant., reparación y revisión casa de fuerza Tololo k) 56 horas por mant., y revisión casa de fuerza La Serena l) 300 horas por mant. revisión y reparación vehs. varios 5,64 % 1,80 % 3,22 % 2,99 % 3,13 % 3,88 % Transportation
4,48 % 2,92 % 2,75 % 1,76 % 0,84 % 4,48 % For better accounting
transparency most of these
costs should be transferred to
the service fees (meals, water
delivery, road maintenance)
that necessitate the specific
garage/transport service
10.00 % Most of this necessary admin. Of garage (buy parts,
processing vehicle inspections, accounting reports…)
also applies to the Operations related fleet.
Todos estos porcentajes se reflejan debido a que mas de 50 % de la flota y maquinas y equipos de movimiento de Gerra es de AOSS (Now NOAO Operations)
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AURO-­‐O Site Users Mee.ng – August 2012 m)670 horas de Asistencia Administra.va media jornada