Jobs First Employment Services Forms and Instructions

 JOBS FIRST EMPLOYMENT SERVICES April 1, 2013 Alice Frechette Johns, Program Manager Effective Date INFORMATION TRANSMITTAL NUMBER: 13‐01 Jobs First Employment Services Forms and Instructions SUBJECT: This transmits instructions regarding the above subject. Based on your feedback for enhancing the current Weekly Job Search log, a new log has been developed. This log captures the number of hours and details for each activity for the week. It also instructs the participant to summarize her/his job search efforts in a narrative format. This information will be used to initiate a more in‐depth conversation between the JFES case manager and participant regarding the results of the job search progress. A “Staff Use Only” section has also been added. Staff should record the date the activity hours were entered electronically and initial. All other forms and instructions listed below have been updated for consistency (e.g., CTWorks logo, form numbers, etc.) and have been created as pdf files. As applicable, some forms are “fillable”. JFES staff will now have the option to either manually or electronically fill in certain sections of the forms. These forms and instructions are not available in the Jobs First Employment Services (JFES) Procedures Manual. They will be located on the CTWBS Information Tab shortly. UPDATING JFES FORMS AND INSTRUCTIONS: Recycle Replace With TFA‐32 Weekly Job Search Log JFES‐10 Weekly Job Search Log TFA‐32A My Job Search Efforts None TFA‐32S Departamento de Trabajo de Connecticut JFES‐10S Diario semanal de búsqueda de trabajo TFA‐32SA Mis Esfuerzos de Bús queda Laboral None Instructions for Customer’s Completing the Weekly Instructions for Jobs First Employment Services job Search Log (JFES) Participants Completing the “Weekly job Search Log” JFES 2013 Recycle Instructions for Job Search Assistance Staff Completing the Weekly Job Search Log Replace With Instructions for Jobs First Employment Services (JFES) Staff Completing the “Weekly Job Search Log” JFES 2013 Instrucciones para Clientes que Instrucciones para Participantes de Servicios de Completaron el “Registro de Búsqueda Laboral Empleo Jobs First (JFES) Llenando el “Diario semanal Semanal” de búsqueda de empleo” JFES 2013 Weekly Job Search Activities and Documentation Weekly Job Search Activities and Documentation Review Tool Review Tool JFES 2013 Questions and Answers for Job Search Assistance Individualized Structured Job Search (ISJS) Staff Questions and Answers JFES 2013 A “Jump Start” to Improving Your Income – JFES‐11 A “Jump Start” to Improving Your Income– Handout 1 Childcare A “Jump Start” to Improving Your Income – JFES‐11S Un “impulso de avance” para mejorar su Handout 1 (Spanish) ingreso ‐ Cuidado infantil A “Jump Start” to Improving Your Income – JFES‐12 A “Jump Start” to Improving Your Income – Handout 2 Transportation and Job Readiness A “Jump Start” to Improving Your Income – JFES‐12S Un “impulso de avance” para mejorar su Handout 2 (Spanish) ingreso ‐ Transportación y Preparación para el Trabajo DOL‐187 Attendance Verification Form JFES‐13 Attendance Verification Form DOL‐188 Voluntary Community Service Attendance JFES‐14 Voluntary Community Service Attendance Record Record New:  Weekly Job Search Log – Sample  Diario semanal de búsqueda de trabajo – Muestra  Childcare Provider Search Log  Diario de búsqueda de proveedor de cuidado infantil  Mileage Reimbursement Log  Diario de reembolso de millaje March 21, 2013 ISSUANCE DATE: RESPONSIBLE UNIT: Welfare to Work Unit (860) 263‐6789 Weekly Job Search Activities and Documentation Review Tool 1. Did participant complete & submit weekly logs?  If yes, skip to step #3 below.  If no, continue. Yes No 2. If weekly logs are not completed correctly or some (or all) are missing, why? a. Did the participant understand what was expected of her/him? Yes No  If yes, continue.  If no, clarify instructions for next week. b. Does the participant need help completing them? Yes No  If yes, than help her/him complete it and try to determine the cause (low literacy skills, language barrier and communicate this barrier to case manager) may have to continue to help participant complete the form.  If no, continue. c. Does the participant just need more time to complete them today? Yes No  If yes, allow the participant time in the office to complete the forms and review the benefits of using the forms to manage her/his time and review the benefits of noting the time spent in the activities as she/he goes instead of trying to remember what she/he did later.  If no, continue. 3. Did participant do the expected job search activities and specified hours?  If yes, done.  If no, continue. Yes No 4. If participant did not do the expected job search activities or hours, why not? Yes No a. Did participant understand what was expected of her/him?  If yes, continue.  If no, review what's expected again. Is there a language or comprehension barrier? Have participant repeat back the instructions. b. Do they have good cause for not completing the assignment? Yes No  If yes,  And the issue is resolved, review weekly assignment again & clarify what is expected for next week.  And the problem is not resolved, determine if participant will need help resolving the issue or will need more time to resolve the issue and communicate this problem to JFES staff.  If no, refer for sanction and review weekly assignment again. Clarify what is expected of her/him. JFES 2013 Childcare Provider Search Log
Participant Name:
Week Start Date:
Date
Name of Childcare
Provider/Center
Client ID:
Week End Date:
Scheduled Hours:
Address
Contact Name and
Phone #
Next Appt. Date/Time
Results/Comments
(Ex: No openings for infants or
no vacancy)
JFES
2013